A voucher and/or an approved purchase order
shall be attached to a detailed statement of services rendered or
supplies furnished and shall be signed by the claimant and submitted
to the Chief Financial Officer of the Township. The Township Chief
Financial Officer shall cause the voucher and/or purchase order to
be countersigned by the department head or Township official having
knowledge of the validity of the claim.
The Chief Financial Officer shall prepare and
certify as accurate a check register which shall be dated and set
forth the check number, date, amount, payee, and purpose of each check
and the total dollar amount of all checks, vouchers and/or purchase
orders to be submitted to the Township Committee for approval.
The Township Administrator or, in his absence,
the Chief Financial Officer, shall review all vouchers listed on the
check register and then submit the same to the Township Committee
with recommendations as to which should and which should not be paid.
A majority of the Township Committee shall review
a voucher report prepared on a monthly basis by the Chief Financial
Officer. The voucher report shall include a purchase order, number,
vendor, amount, and department. If the Township Committee finds the
voucher report to be acceptable, it shall execute a certification,
which shall be attached to each voucher report. The Township Committee
shall at all times have the option of reviewing individual vouchers
prior to the execution of the certification. Following the approval
of the voucher report, the vouchers shall be returned to the finance
office.
A certified check register, as prepared by the
Chief Financial Officer, shall be provided to the Township Committee
at the regular meeting following the executive meeting at which time
the vouchers were approved. The Township Committee at the regular
meeting shall approve the vouchers for payment by a motion, second,
and roll-call vote.
The motion for approval shall be in the following
form: "I move that all vouchers set forth on the certified check register,
dated (date), totaling (amount), as audited by the Township Committee
be ordered paid."
[Amended 9-12-2012 by Ord. No. 15-2012; 8-27-2014 by Ord. No. 18-2004; 12-28-2016 by Ord. No. 15-2016]
Each check shall be signed on behalf of the Township by no fewer
than three of the following Township officials: the Mayor, the Deputy
Mayor, the Township Administrator, the Chief Financial Officer, the
Township Clerk. In the absence of the Chief Financial Officer, the
Assistant Chief Financial Officer may sign. In the absence of the
Township Administrator, the Assistant Township Administrator may sign.
In the absence of the Clerk, the Deputy Clerk may sign.
There is hereby established a book of claims
of the Township of Wall in which shall be filed copies of the certified
check register approved as provided herein. The book of claims shall
be maintained by the Township bookkeeper and shall be opened to public
inspection during regular business hours at the convenience of the
finance office.
All vouchers approved as provided herein shall
be filed in the office of the Chief Financial Officer and shall be
opened to public inspection at the convenience of the finance office.