There shall be a Treasurer of the Township of
Cinnaminson appointed by the Township Committee. The Treasurer shall
serve for a one-year term commencing on January 1 of the year in which
he is appointed. The Treasurer shall receive such compensation as
shall be prescribed by the Salary Ordinance.
A. Duties.
(1) Receive funds entrusted to or under the control of
any department, and deposit all funds received by him in depositories
authorized by the Township Committee by resolution.
(2) Have custody of all investments and invested funds
of the Township or in possession of the Township in a fiduciary capacity,
except as otherwise provided by law, and keep such funds, and all
moneys of the Township not required for current operations, safely
invested or deposited in interest-bearing accounts.
(3) Have the safekeeping of all bonds and notes of the
Township and the receipt and delivery of Township bonds or notes for
transfer, registration or exchange.
(4) Keep a full account of all cash receipts and disbursements
of the Township, and at least once each month, and oftener if the
Township Committee requires, furnish the Township Committee with a
statement of all moneys received and expended by him.
(5) Pay bills, claims and demands against the Township,
when duly authorized and approved, upon the audit, warrant and approval
of the Treasurer. Disbursements shall be made by a combination warrant-bank
check or draft individually signed by the Treasurer and countersigned
by the Mayor and the Township Clerk.
(6) Prepare for each regular meeting of the Township Committee
a list of all bills, claims and vouchers presented. Such list shall
be prepared in sufficient copies for each member of the Township Committee,
and at least one copy shall be filed with the Township Clerk as a
public record open to examination in that office.
There shall be an Assistant Treasurer and he
shall be known as the "Deputy Treasurer," to be appointed by the Township
Committee. The Deputy Treasurer shall serve for a one-year term commencing
on January 1 of the year in which he is appointed. The Deputy Treasurer's
duties shall be the same as the Treasurer's, and he shall act in the
absence of the Treasurer. The Deputy Treasurer shall receive such
compensation as shall be prescribed by the Salary Ordinance.
[Amended 1-24-2007 by Ord. No. 2007-2; 12-21-2015 by Ord. No. 2015-24; 12-31-2020 by Ord. No. 2020-17]
A. Appointment and compensation. The Administrator shall be appointed
by the Township Committee for an indefinite term of office under civil
service rules and regulations The Administrator shall receive such
compensation as shall be prescribed by the Salary Ordinance.
B. General powers and duties. The Administrator shall be the administrative officer of the municipality, devoting full time and attention to duties of his/her office which may include, but not be limited to, and as designee of the appointing authority as may be established by Township Committee under §
10-30 in its sole discretion, performing the functions of the appointing authority as may be required by statute, rule, regulation, or other lawful authority. The Administrator shall manage the operations of all municipal departments in accordance with the policies, goals, and objectives established by the Township Committee as may be modified and/or amended from time to time. The Administrator shall also, to the extent permitted by law:
(1) Serve as the Personnel Officer and shall have the authority, except as provided in Subsection
C below, to hire, transfer, promote, demote and discharge any employee, subject to civil service regulations, applicable collective negotiations agreements, the Township employee handbook and approval of the Township Committee. The Administrator shall have the authority to impose lesser forms of discipline than demotion or discharge without the approval of the Township Committee, but nevertheless subject to civil service regulations.
(2) Keep the Township Committee advised of the financial condition of
the municipality and make reports to the Township Committee as requested
by it.
(3) Conduct periodic evaluations of the governmental and administrative
operations of all municipal departments, department heads and needs
of the municipal government and prepare and recommend to the Township
Committee necessary and desirable plans and programs to meet present
and foreseeable needs.
(4) When he/she deems necessary, investigate, at the direction of the
Township Committee, the affairs of any office or department of the
municipality.
(5) Receive and reply to inquiries and complaints concerning Township
business, provide information and assistance and remedy or cause to
be remedied the source of any just complaint.
(6) Perform such other duties as may be required of him by ordinance
or resolution of the Township Committee.
C. Limitation on authority to transfer, demote or discharge. Notwithstanding the provisions of Subsection
B above relating to the Administrator's authority to hire, transfer, promote, demote and discharge any employees subject to civil service regulations, applicable collective negotiations agreements, the Township employee handbook and approval of the Township Committee, the Chief of Police shall have the sole authority to transfer, demote or discharge sworn police officers employed by the Township of Cinnaminson and must immediately notify the appropriate authority or its designee of such action(s).
D. Additional powers and duties. In addition to the foregoing powers
and duties, the Administrator, to the extent permitted by law, shall:
(1) Audit all bills and vouchers for payment prior to final approval
by the Township Committee.
(2) Maintain a continuing review and analysis of budget operations, work
programs and costs of municipal services.
(3) Establish vacation and sick leave schedules and appropriate records
and reports for Township employees in accordance with civil service
regulations, Township ordinances, Township employee handbook and applicable
collective negotiations agreements.
(4) Recommend, implement and enforce the procedures and policies of the
Township relating to the coordination, compiling, editing and prompt
dissemination and release of public information.
E. Purchasing agent. The Administrator or Chief Financial Officer shall
be the Township Purchasing Agent. Under the direction and supervision
of the Township Administrator and/or Township Committee, the Purchasing
Agent shall:
(1) Purchase, store and distribute all supplies, materials and equipment
and contract for all services required by any department.
(2) Establish and enforce specifications with respect to such services,
supplies, materials and equipment.
(3) Inspect or supervise the inspection of all deliveries of supplies,
materials and equipment and the rendition of contractual services
and determine their quality, quantity and conformance with specifications
as far as practicable.
(4) Transfer to or between departments, offices and agencies such supplies,
materials and equipment as necessary, and arrange for the sale of
surplus or obsolete items thereof, subject to the ordinances or under
the direction of the Township Committee.
(5) Administer any ordinance the Township Committee may enact relating
to purchasing.
(6) Emergency expenditures shall only be made according to the policy
established by the Purchasing Agent.
F. Purchase controls. All purchases made and contracts awarded for any
supplies, materials or equipment or contractual services shall be
pursuant to a written requisition from the department head whose appropriation
will be charged, and the certification of the Chief Financial Officer
that a sufficient unencumbered balance of appropriation is available
to pay therefor. All such contracts shall conform to applicable requirements
of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
G. Faithful performance. Each employee and officer of the Township shall
give bond, paid for by the Township, for the faithful performance
of his duties as stipulated by state statute or by the Township Committee.
[Amended 3-9-1971 by Ord. No. 1971-6]
The Deputy Township Clerk shall be appointed
by the Township Committee and shall serve in the capacity of Township
Clerk in the absence of the Township Clerk, and shall perform all
duties of the Township Clerk. The Deputy Township Clerk shall receive
such compensation as prescribed by the Salary Ordinance.
[Added 6-1-2015 by Ord.
No. 2015-4]
A. Zoning Officer. A Zoning Officer, whose title shall be "Zoning Officer
of the Township of Cinnaminson" (hereafter "Zoning Officer"), shall
be appointed by the Township Committee according to the rules and
procedures of the New Jersey Department of Personnel for civil service
employees. The Zoning Officer shall receive compensation as prescribed
by the Township Salary Ordinance. The Zoning Officer shall attend the meetings of the Planning
and Zoning Boards of the Township as directed by the Township Committee.
For purposes of carrying out the duties of N.J.S.A. 40:55D-18, N.J.S.A.
40:55D-68 and those assigned by this Township Code in § 525-136 and elsewhere as specifically assigned, the Zoning Officer
shall be considered the administrative officer as that term is used
in the Municipal Land Use Law (N.J.S.A. 40:55D-1 et seq.). The Zoning
Officer shall report to and be under the direction of the Township
Committee. In the case of a conflict of interest or the absence of
the Zoning Officer, the Township Administrator may designate a duly
qualified substitute officer to temporarily fulfill these duties.
B. Planning Board and Zoning Board Secretary. There shall be a Planning Board and Zoning Board Secretary (or Secretaries, as the case may be) appointed by the Township Committee according to the rules and procedures of the New Jersey Department of Personnel for civil service employees. The Planning and Zoning Secretary (or Secretaries) shall receive compensation as prescribed by the Township Salary Ordinance. The Secretary shall attend meetings of the Planning Board and Zoning Board, cause the recording of minutes of such meetings, receive and file applications within the jurisdiction of the respective Boards and otherwise carry out duties as may be assigned by the Township Committee or the Boards. For all purposes except those specifically assigned to the Zoning Officer by §
10-19A, above, the Planning and Zoning Board Secretary shall be considered the administrative officer as that term is used in the Municipal Land Use Law (N.J.S.A. 40:55D-1 et seq.). The Planning Board Secretary shall cooperate and coordinate activities with the Chairperson of the respective Boards but shall report to and be under the direction of the Township Committee.
[Amended 11-3-1977 by Ord. No. 1977-19;2-25-2013 by Ord. No. 2013-3]
There shall be a Construction Official appointed by the Township
Committee in accordance with the provisions of N.J.S.A. 52:27D-126
and applicable Department of Personnel Regulations. The Construction
Official is charged with the administration and enforcement of the
Building Code of the Township and any adopted codes, and of such rules,
regulations, amendments and supplements as may be hereafter adopted
in an ordinance known as the "Building Code of the Township of Cinnaminson."
The Construction Official shall attend meetings of the Building Board
of Appeals and any other meetings directed by the Township Committee.
The Construction Official shall receive compensation prescribed by
the Salary Ordinance.
There shall be a Department of Law, the head
of which shall be the Township Attorney. He shall be appointed by
the Township Committee for a term of one year commencing on January
1 in the year in which he is appointed and shall be an attorney at
law of the State of New Jersey and shall receive the customary fees
and charges for legal services performed.
A. Powers and duties generally. The Township Attorney
shall be the legal advisor to the Township Committee and to all departments
except as may be otherwise provided by ordinance. He shall prosecute
and defend actions and proceedings by and against the Township and
every department thereof. In furtherance of these general powers,
and without limitation thereto, he shall:
[Amended 1-24-2007 by Ord. No. 2007-2; 2-25-2013 by Ord. No. 2013-3]
(1) Advise the Township Committee as to the form and sufficiency
of all ordinances and resolutions prior to their passage.
(2) Review and approve all contracts, deeds, documents
and instruments prior to the execution thereof by or on behalf of
the Township.
(3) Conduct appeals from orders, decisions or judgments
affecting any interest of the Township, as he may in his discretion
determine to be necessary or desirable, or as directed by the Township
Committee.
(4) Subject to the approval of the Township Committee,
have power to enter into any agreement, compromise or settlement of
any litigation in which the Township is involved.
(5) Render opinions in writing upon any question of law
submitted to him by the Township Committee with respect to their official
powers and duties, or the power and duties of any officer of the Township.
(6) Maintain a record of all actions, suits, proceedings
and matters which relate to the Township's interest, and report thereon
from time to time as the Township Committee may require.
(7) Have such other and different functions, powers and
duties as may be provided by ordinance.
B. Special counsel. Whenever he deems the interests of
the Township so require, the Township Attorney may, with the approval
of the Township Committee and within the limits of available appropriations,
appoint special counsel to assist him in the preparation, trial or
argument of such legal matters or proceedings as he may determine.
If the Township Attorney should be disqualified with respect to any
matter, the Township Committee shall appoint special counsel to represent
the Township for and with respect to such matter.
C. Records and papers. All papers, documents, memoranda,
reports and all other materials relating to the administration of
the Department of Law shall be and remain the property of the Township.
Upon the termination of his service with the Township, the Township
Attorney shall forthwith surrender to his successor all such property,
together with a written consent to substitution of his successor in
all legal actions and proceedings then pending to which the Township
is a party.
[Added 2-8-1989 by Ord. No. 1989-3]
A. The Chief Financial Officer shall be appointed by
the Township Committee. The Chief Financial Officer shall receive
such compensation as shall be prescribed by the Salary Ordinance.
B. Requirements for office. The Chief Financial Officer
shall be a certified municipal finance officer. Prior to January 1,
1991, the Chief Financial Officer may be a municipal finance officer
who has not yet received certification. The Chief Financial Officer
must be certified pursuant to N.J.S.A. 40A:9-140.2 et seq. and P.L.
1988, c. 110, § 2, et seq., by January 1, 1991.
C. Duties and powers. The Chief Financial Officer shall
carry out the responsibilities set forth under P.L. 1947, c. 151 (N.J.S.A.
52:27BB et seq.), with respect to fiscal administration in local government.
[Added 10-15-1997 by Ord. No. 1997-9]
A. The Township Committee, in its sole discretion, is
hereby authorized to appoint a Municipal Hearing Officer to hear cases
in its place and stead involving matters pertaining to employee discipline,
petitions for removal from office and such other matters as the Committee
may designate. The Hearing Officer shall issue a written report setting
forth his or her findings of fact and recommended disposition of each
matter, including discipline, penalty or removal from office, within
the time prescribed by law.
B. The compensation to be paid to such Municipal Hearing
Officer shall be established by a professional services resolution
and contract at a rate to be established by the Township Committee.
[Added 12-31-2020 by Ord.
No. 2020-20]
A. There is hereby established the position of Public Information Officer
in the Township of Cinnaminson who shall be appointed by Township
Committee and who shall report to the Township Administrator. The
Public Information Officer shall carry out such duties and tasks as
may be assigned by the Township Committee or the Township Administrator.
The Public Information Officer shall be directly responsible for the
efficiency and routine day-to-day functions relating to all communications
on behalf of the Township (including all of its departments) which
communications include, but are not limited to, those effectuated
through social media. The Public Information Officer shall, pursuant
to the policies established by Township Committee:
(1)
Be solely responsible for responding to all requests for information
from members of the public and media outlets whether those requests
are received by the Public Information Officer, a department head,
or a member of Township Committee.
(2)
Plan and develop new media capabilities to enhance public communication,
community input, and government transparency.
(3)
Manage the Township's social media footprint and, except
for announcements from the Police Department regarding specific public
safety matters (e.g., public emergencies, traffic conditions/accidents,
and other public safety matters), approve all social media postings
proposed to be posted by any department head or other Township official.
The Police Department shall provide notice of such communications
to the Public Information Officer as soon as is practicably possible.
(4)
Prepare, to the extent applicable, the Township newsletter.
(5)
Draft press releases and other information for distribution
to media outlets.
(6)
Communicate critical information effectively to the public.
(7)
Where applicable, arrange for interviews of Township officials.
(8)
Draft, coordinate, and approve all releases by or on behalf
of Township departments.
(9)
Develop and maintain the Township's website in conjunction
with appropriate Township employees and/or vendors as may be retained
by the Township.
(10)
Oversee all advertising for the Township.
(11)
Coordinate the process for billing, payment and delivery of
advertisements.
(12)
Represent the Township, under the supervision of Township Committee
or its designee, at special events.
(13)
Perform other duties as may be assigned by the Township Administrator
or the Township Committee.
B. In order to effectuate the intent of the foregoing, all Township
employees, including civilian and police personnel and other officials,
shall refer any media requests (except for OPRA requests and requests
to the Police Department regarding specific public safety matters
such as public emergencies, traffic conditions/accidents, and other
public safety matters) regarding the Township to the Public Information
Officer.
C. Except as provided above (relating to statements by the Police Department
regarding public emergencies and other similar circumstances), no
statements or publications shall be made by any Township employee
to any news media, including by way of social media, without the express
prior approval of the Public Information Officer.