The rules and regulations for establishing a
general personnel policy shall be:
A. Seek and obtain for each position to be filled the
highest type and best qualified person available.
B. Provide for all employees the best possible direction,
leadership, supervision, guidance, instruction and working conditions.
C. Base promotion and job security on ability, performance,
experience, character, integrity, attitude, interest and personality.
D. Make the best possible use of employee skills and
abilities.
E. First consider for promotion qualified personnel presently
employed by the Township of Cinnaminson whenever there is a new or
vacant position to be filled.
F. Treat every employee with justice, respect, courtesy
and consideration.
G. Expect and require every employee consistently to
do the best work of which he is capable, to be loyal and conscientious
at all times, to conduct himself in a proper manner, and to treat
all with whom he comes in contact with the same consideration and
courtesy that he could reasonably expect from them.
H. Urge the self-betterment of every employee and encourage
him to study and seek all possible means of increasing his value,
both to his community and to himself.
I. Pay fair and adequate salaries for each position,
in return for which a consistently good job shall be expected and
required from the employee.
J. Impress on all employees that at all times they are
serving and responsible to the citizens and taxpayers of their community
and the general public.
K. Inculcate and maintain in every employee of the Township
of Cinnaminson a feeling of pride in himself and his employer, as
well as job satisfaction because he serves, lives in and is an important
part of the finest community in the State of New Jersey.
[Amended 3-9-1971 by Ord. No. 1971-6; 9-18-1991 by Ord. No.
1991-23; 12-20-1995 by Ord. No. 1995-22; 12-16-1998 by Ord. No.
1998-14]
A. The Township Committee must formally effect the creation
of any new position and authorize the filling of it, prior to any
employment or engagement of employee. In addition, there must be provided,
in the current budget or otherwise, specific and adequate funds to
compensate the appointee before he is engaged.
B. The Township Committee must formally approve by resolution
or motion the filling of any vacancy which has existed for over six
months in any previously authorized or established full-time position
before any action is initiated to fill the same. In addition, there
must be provided in the proper current budget, or otherwise, specific
and adequate funds to compensate the employee before the employee
is engaged.
C. Whenever a vacancy exists or a new position is created,
all Township employees who believe they possess the necessary qualifications
may apply for the position. Such applications should be by letter,
addressed to the Administrator and filed before the deadline specified.
Due consideration shall be given by department head or heads affected
and by Township Committee of each requested transfer of employee from
one department to another. The overall welfare of the Township shall
be considered when making employee transfers from one position to
another.
D. The application for employment form, obtained at the
office of the Administrator, shall be completed by all persons applying
for position with the Township of Cinnaminson. Each and every applicant
for a position in Cinnaminson Township shall be in good health and
free of any infections or contagious disease and shall so certify
in his or her application.
E. As soon as practical, after the final date specified
for filing, all completed applications for employment forms received
(including those from Township employees) will be considered by the
department head or director involved.
F. The Township Committee, upon receipt of the recommendation
received from the director of the department involved, may prefer
to interview personally the applicants who appear to be best qualified
and most desirable for the position, and will tentatively select the
one to be appointed, subject to a satisfactory medical examination
and further investigation of references deemed necessary by the Township
Committee.
G. Prior to the medical examination, the selected applicant
will receive a copy of "Personnel Policies and Practices of the Township
of Cinnaminson" and shall be informed of the civil service rules and
regulations. If, after a careful study of the policies, practices
and rules set forth therein, the applicant agrees to conform to them,
the applicant will sign the form of statement provided for that purpose,
and will proceed with the medical examination. Any applicant who will
not agree to conform to the authorized personnel policies, practices
and rules of the Township of Cinnaminson is thereby considered ineligible
for employment, and shall be so notified in writing.
H. All tentatively selected applicants shall be advised
by the Administrator that their appointment is being considered on
the basis of information contained in the application for employment
form and at the time of employment shall be considered sufficient
cause for subsequent immediate separation from the service of the
Township upon the review and decision of the Township Committee.
I. The Administrator shall arrange to have the selected
applicant referred to a physician designated by the Township for a
suitable medical examination at the expense of the Township.
J. If the medical examination is satisfactory, the entire
file shall be referred to the department director in charge for reference
to the Township Committee for final action.
K. Except when statutory requirements direct otherwise,
all new employees (or current employees transferred to new jobs) shall
be considered as being on trial or probation for a minimum period
of four months.
L. The Administrator shall check all papers and records
for completeness and set up a personal history file for each and every
employee.
M. By decision of the Township Committee, the Township
shall have the right to request any Township employee to take a physical
or mental examination at the Township's expense at any time it elects.
A declination by an employee to take said examination shall be sufficient
grounds for preparing charges under civil service rules and regulations
for discontinuance of employment after due consideration by the Township
Committee.
N. The foregoing requirements and practices are intended
to cover permanent, full- or part-time employees and may be waived
where an emergency condition of employment prevails and the circumstances
require immediate employment. The emergency employment shall not exceed
30 calendar days.
O. The Township Committee may by resolution authorize
a salary greater than the starting salary when the experience of the
employee warrants such salary greater than the starting salary, where
there exists a provision in the current budget which would provide
for such salary payment.
P. After a four-month probationary period, employees
in the unclassified labor category are to be permanently appointed
by the Township Committee, pursuant to civil service rules and regulations.
After permanent full-time appointment, said employee may enroll in
any fringe benefit programs made available by the Township Committee.
Such employees must enroll in the New Jersey Public Employees Retirement
System.
Q. After the completion of a four-month period, temporary
full-time employees in the classified category who have not taken
the civil service examination for their position may enroll in any
fringe benefit programs made available by the Township Committee.
However, such employees cannot enroll in the New Jersey Public Employees
Retirement System until certified by civil service and permanently
appointed by the Township Committee. The enrollment in any fringe
benefit program shall not be construed in any way as permanent appointment,
unless said employee is so permanently appointed by action of the
Township Committee pursuant to civil service rules and regulations.
R. Except as otherwise provided by a collective negotiation
agreement, part-time employees working at least 34 hours per week
shall be entitled to the medical benefits received by the full-time
employees.
[Amended 2-11-1975 by Ord. No. 1975-1; 1-24-2007 by Ord. No. 2007-2]
There shall be 12 holidays for full-time employees.
The Township Committee, by resolution, shall establish which holidays
are to be celebrated each year. The Township Committee may establish
different holidays for different departments of the Township, provided
that the number so established is not less than 12.
[Amended 12-20-1995 by Ord. No. 1995-18]
It is the public policy of this Township to
encourage Township employees to perform all their duties and responsibilities
of citizenship, and, accordingly, if any municipal employee is legally
selected for jury duty, every effort shall be made to enable such
employee to serve as juror. To that end, the department heads of the
Township government shall use every reasonable endeavor to aid said
employee in performing jury duty. Each employee shall be paid for
the time served as juror in such amount as will compensate the employee
for any loss sustained by the employee, being the difference between
the amount of salary and juror's compensation for the days required
in service as a juror.
[Added 2-20-2002 by Ord. No. 2002-4]
A. Municipal vehicles are to be used for official business
of the Township of Cinnaminson only. Personal use of municipal vehicles
is prohibited and shall be cause for disciplinary action up to and
including termination from employment. Only authorized municipal personnel
or persons conducting business with the Township may be transported
in municipal vehicles.
B. No family member or private citizens shall be transported
in a municipal vehicle. The only exception to this prohibition will
be:
(1) The transport of persons in police vehicles in the
line of duty as authorized by the Chief of Police or his designated
command officer.
(2) In the event of an extreme emergency and then only
when approved by the employee's department head. Such emergency shall
be reported to the Chief of Police, appropriate department head, and/or
the Township Administrator.
C. Assigned drivers are responsible for ensuring that
the vehicles are kept clean, in good operating condition and are serviced
in accordance with a preventive maintenance schedule.
D. Assigned drivers must have a valid New Jersey driver's
license and a commercial driver's license which authorizes them to
operate equipment that requires same.
E. Municipal vehicles may only be driven by the persons
they are assigned to.
[Added 2-20-2002 by Ord. No. 2002-4]
The reimbursement policy for use of personal
auto shall be as follows:
A. The Township reimburses employees the applicable Internal
Revenue rate for each mile that employees drive in a personal car
for the Township's benefit. These expenses are to be reported and
paid from designated accounts established for this purpose in each
department's budget. Draws against these accounts shall be by requisition
using the established encumbrance system.
B. Employees shall be reimbursed for mileage following
the submission of an approved voucher that details the number of miles
traveled, the purpose of the trip and the date. Employees should attach
toll and parking receipts to the voucher.
[Added 12-20-1995 by Ord. No. 1995-18]
No officer or employee or position holder elected
or appointed in the Township of Cinnaminson shall have an interest,
directly or indirectly, in any contract of job for work or materials
or services, or the profits thereof, to be furnished or performed
for the municipality.
These rules and regulations shall not supersede
the provisions of the Police Ordinance of the Township of Cinnaminson,
adopted October 26, 1954, which is the ordinance regulating the Police
Department of the municipality. These rules and regulations are intended to be general
in character and cover any and all employees and departments of government
in this municipality where there is not now or there is not hereafter
adopted a specific ordinance covering the same subject matter. Where
there is a specific ordinance covering a particular employee or department,
that shall be controlling.