[Amended 4-22-1974 by Ord. No. 1-74]
The budget document shall consist of the Mayor's budget message, a proposed current expense budget, a proposed capital budget, and such explanatory comments, exhibits and schedules to explain the relation of the budget plan to the needs and fiscal resources of the municipality. It shall also include sufficient information so as to clearly identify line items as budgeted.
A. 
On or before November 1 in each year, each department head shall submit to the Business Administrator requests for appropriations for the ensuing budget year, including a statement of departmental programs, expenditures and employees for the last completed fiscal year and for the then current fiscal year as estimated, together with the departmental requests for the ensuing fiscal year. In a separate capital section, the departmental requests, shall also set forth the estimated capital needs and appropriation requests for capital purposes of the department for the then current fiscal year and the four ensuing fiscal years.
B. 
The Business Administrator shall compile and evaluate the requests for appropriations received from department heads, for consideration by the Mayor. During the month of November in each year, each department head shall appear before the Mayor and the Business Administrator.
[Amended 9-1-2004 by Ord. No. 28-04]
C. 
On or before December 15 in each year, the Chief Financial Officer or Auditor shall prepare estimates of property and nonproperty tax revenues which may be anticipated for the support of the budget for the ensuing fiscal year.
[Amended 9-1-2004 by Ord. No. 28-04]
D. 
At the first Council hearing of each year, the Mayor shall submit to the Council the budget document, which shall include the proposed municipal budget in the form required by law. There shall be appended to the budget a detailed analysis of all items of expenditure and revenue. Such analysis shall include a comparison of the total number of positions of each class and grade to be authorized by the budget with the actual number thereof employed at the beginning and ending of the preceding budget period. As far as practicable, such analysis shall include appropriate statements of the cost of performance of functional programs and activities in terms of quantitative, countable units of work for operating and capital expenditures.
[Amended 4-22-1974 by Ord. No. 1-74; 9-1-2004 by Ord. No. 28-04]
E. 
There shall also be appended to the budget document a capital section which shall include a budget of capital projects proposed or continued for the current budget year, together with a forecast and description of capital needs and financing anticipated for the ensuing five years.
The budget shall be considered approved and adopted after public hearing and certification of the Director of Local Finance in accordance with the Local Budget Law (N.J.S.A. 40A:4-1 et seq.).
A. 
Budget appropriations shall be controlled by an encumbrance system which shall be installed by the Treasurer. In consultation with department heads, the Business Administrator may establish quarterly or such other periodic allotments of appropriations as he may deem desirable. Each department shall plan and administer its expenditure program within the limits of such allotments, and no commitment shall be approved by the Treasurer in excess of any such allotment except upon written authorization by the Business Administrator. All expenditures of the Township shall be made only within the control sheets and subcontrol sheets of the detailed analysis of the budget, except where prior specific approval has been given by the Township Council.[1]
[Amended 4-22-1974 by Ord. No. 1-74]
[1]
Editor's Note: Former Subsection B, concerning expending moneys in excess of those appropriated for each and every line item of said department budget, added 5-15-1996 by Ord. No. 10-96, and which immediately followed this subsection, was repealed 5-3-2000 by Ord. No. 11-00.
A. 
All purchases of any supplies, materials or equipment or contractual services for a department shall be made by the Business Administrator, pursuant to a written requisition from the head of the department whose appropriation will be charged, and the certification of the Treasurer that a sufficient unencumbered balance of appropriation is available to pay therefor. All purchase contracts in excess of the statutory amount set forth in N.J.S.A. 40A:11-3, and any amendments thereto, shall conform to all of the applicable state statute requirements for competitive bidding.
[Amended 4-22-1974 by Ord. No. 1-74; 6-3-1974 by Ord. No. 9-74; 11-11-1986 by Ord. No. 17-86]
B. 
Except as the Business Administrator may authorize in case of emergency, no purchase shall be made and no bill, claim or voucher shall be approved unless the procedures prescribed by or pursuant to the code have been followed.
C. 
The Director of each department shall designate by writing filed with the Business Administrator the name or names of employees in the department authorized to receive supplies, materials and equipment. The person so designated shall accept deliveries and sign for them only where the goods are in exact conformity with the order. Should there be any doubt as to quantity or quality, the receiving employee shall immediately notify the department head for appropriate action. If any supplies, materials or equipment are rejected, the department head shall immediately notify the Business Administrator.
Where contracts are let to public competitive bidding, the Council may, upon recommendation of the Business Administrator with respect to all contracts other than public works contracts and upon recommendation of the Director of Public Works with respect to public works contracts, let the contract in the manner prescribed by law. Any such contracts shall be executed in the manner provided by the Administrative Code.[1]
[1]
Editor's Note: Former § 1A-64, Purchases by quotation, amended 4-22-1974 by Ord. No. 1-74, which previously followed this section, was deleted at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
[Amended 4-22-1974 by Ord. No. 1-74]
The Business Administrator shall establish a procedure for the purchase of any item or items required for the immediate protection of the public health, safety, morals or welfare which will permit such emergency purchases to be made for specific purposes in a manner other than that prescribed by this article. Notice shall be given to the Council within 48 hours of said purchase.
The Business Administrator shall establish and approve uniform standards for requisitions and purchases. The Department of Administration and Finance shall control the delivery of all supplies, materials and equipment and other items purchased and shall make or cause to be made proper test checks and inspections thereof. The Department shall ascertain whether said supplies, materials, equipment and other items purchased comply with the specifications and shall cause laboratory or other tests to be made whenever, in the opinion of the department head, it is necessary to determine whether the materials or supplies furnished are of the quality and standard required.