[Amended 2-7-2012 by Ord. No. 12-01R]
The bill or claim duly certified as set forth above shall be presented to the Mayor and Council at its agenda meeting each month and shall be acted upon at its regular meeting. The Chief Financial Officer is authorized to pay utility bills and/or any other bills, which have generally been previously approved by the Mayor and Council through contract, resolution and/or ordinances, prior to any regular meeting of the Mayor and Council, provided that such action is required in order to avoid any shutoffs, penalties or interest payments accruing against the Borough, and that the requirements of §
9-1 are fully satisfied. In such event, approval of the Chief Financial Officer’s action shall be ratified by the Mayor and Council at their next regular meeting.
Claims shall be considered by the Mayor and
Council, which shall approve such claims, except that the Mayor and
Council may reject any claim presented to it, stating the reason for
such rejection. Any disapproved claim shall be referred back to the
Chief Financial Officer with such instructions as the Mayor and/or
Council may give at the time of disapproval.
It shall be the duty of the Chief Financial
Officer to record all claims in an appropriate claims register, indicating
that the Mayor and Council have, by formal action, approved the claim,
with appropriate records as to any claims disapproved or rejected.
The Chief Financial Officer shall make payments
upon receipt of a resolution from the Mayor and Council, attested
to by the Borough Clerk.
After the Borough Clerk has certified that the
claims have been approved, he/she shall turn them over to the Chief
Financial Officer, who shall forthwith prepare the necessary checks
for payment thereof, which checks shall be signed by the Mayor and
Borough Clerk and by the Chief Financial Officer. After preparing
checks for the payment of claims, the Chief Financial Officer shall
record them in proper books of account and thereafter mail the checks
to the claimants.