[HISTORY: Adopted by the Town Board of the Town of Ellicott 5-17-1978 by resolution. Amendments noted where applicable.]
As used in this chapter, the following terms shall have the meanings indicated:
- The Town of Ellicott and its departments, divisions, offices, bureaus and boards or commissions created or appointed by the Town Board, other than a library district, a fire district, a district corporation or district having a separately elected governing body.
- Shall have the same meaning as set forth in Subdivision 4 of § 86 of the Public Officers Law.
The following persons are hereby designated as Records Access Officers for the agency:
The Records Access Officers shall be responsible for assuring that agency personnel:
Comply with the requirements and provisions of the Freedom of Information Law, with the rules and regulations of the State Committee on Public Access to Records and with this chapter in providing access to agency records.
Maintain an up-to-date subject matter list of records, update it twice a year and make it available for public inspection and copying.
Explain in writing the reasons for denial of access and advise the requester of the right to appeal, setting forth the name, title, business address and telephone number of persons to whom appeal may be taken.
Upon request, calculate in advance the total cost of copies.
Permit the requester to make his or her own copy, without damaging the record and without relinquishing custody of the same.
A request to inspect, or for a copy of, a record shall reasonably describe the same and shall be in writing.
The Town Supervisor or the Town Clerk shall respond to requests for a record of the name, title, salary and public office address of every officer and employee of the agency.
The Town Board is hereby designated to hear and determine appeals from a denial of access to agency records, in accordance with the Freedom of Information Law, rules and regulations of the State Committee on Public Access to Records and this chapter.
Unless another fee is prescribed by state law, the fee for:
Photocopying a record not exceeding nine by 14 inches shall be $0.25 per page.
Other records shall be the actual cost of reproduction excluding fixed costs, such as the salary of the employee.
A typed or handwritten transcript shall consist of the actual clerical time involved in making the transcript.