As used in this chapter, the following terms shall have the meanings
indicated:
AGENCY
The Town of Ellicott and its departments, divisions, offices, bureaus
and boards or commissions created or appointed by the Town Board, other than
a library district, a fire district, a district corporation or district having
a separately elected governing body.
RECORD
Shall have the same meaning as set forth in Subdivision 4 of § 86
of the Public Officers Law.
The following persons are hereby designated as Records Access Officers
for the agency:
A. The Town Supervisor, Administration Building, South Work
Street, Falconer, New York 14733.
B. The Town Clerk, Administration Building, South Work Street,
Falconer, New York 14733.
C. The Town Superintendent, Administration Building, South
Work Street, Falconer, New York 14733.
The Records Access Officers shall be responsible for assuring that agency
personnel:
A. Comply with the requirements and provisions of the Freedom
of Information Law, with the rules and regulations of the State Committee
on Public Access to Records and with this chapter in providing access to agency
records.
B. Maintain an up-to-date subject matter list of records,
update it twice a year and make it available for public inspection and copying.
C. Explain in writing the reasons for denial of access and
advise the requester of the right to appeal, setting forth the name, title,
business address and telephone number of persons to whom appeal may be taken.
D. Upon request, calculate in advance the total cost of
copies.
E. Permit the requester to make his or her own copy, without
damaging the record and without relinquishing custody of the same.
A request to inspect, or for a copy of, a record shall reasonably describe
the same and shall be in writing.
The Town Supervisor or the Town Clerk shall respond to requests for
a record of the name, title, salary and public office address of every officer
and employee of the agency.
The Town Board is hereby designated to hear and determine appeals from
a denial of access to agency records, in accordance with the Freedom of Information
Law, rules and regulations of the State Committee on Public Access to Records
and this chapter.
Unless another fee is prescribed by state law, the fee for:
A. Photocopying a record not exceeding nine by 14 inches
shall be $0.25 per page.
B. Other records shall be the actual cost of reproduction
excluding fixed costs, such as the salary of the employee.
C. A typed or handwritten transcript shall consist of the
actual clerical time involved in making the transcript.