Town of Ellicott, NY Chapter 111 Records, Public Access to

[HISTORY: Adopted by the Town Board of the Town of Ellicott 5-17-1978 by resolution. Amendments noted where applicable.]

§ 111-1 Definitions.

As used in this chapter, the following terms shall have the meanings indicated:

AGENCY

The Town of Ellicott and its departments, divisions, offices, bureaus and boards or commissions created or appointed by the Town Board, other than a library district, a fire district, a district corporation or district having a separately elected governing body.

RECORD

Shall have the same meaning as set forth in Subdivision 4 of § 86 of the Public Officers Law.

§ 111-2 Records Access Officers.

The following persons are hereby designated as Records Access Officers for the agency:

A. The Town Supervisor, Administration Building, South Work Street, Falconer, New York 14733.

B. The Town Clerk, Administration Building, South Work Street, Falconer, New York 14733.

C. The Town Superintendent, Administration Building, South Work Street, Falconer, New York 14733.

§ 111-3 Responsibilities of Records Access Officers.

The Records Access Officers shall be responsible for assuring that agency personnel:

A. Comply with the requirements and provisions of the Freedom of Information Law, with the rules and regulations of the State Committee on Public Access to Records and with this chapter in providing access to agency records.

B. Maintain an up-to-date subject matter list of records, update it twice a year and make it available for public inspection and copying.

C. Explain in writing the reasons for denial of access and advise the requester of the right to appeal, setting forth the name, title, business address and telephone number of persons to whom appeal may be taken.

D. Upon request, calculate in advance the total cost of copies.

E. Permit the requester to make his or her own copy, without damaging the record and without relinquishing custody of the same.

§ 111-4 Location of records; requests for access to be accepted.

A. Records of the agency are located at the Town Hall, Administration Building, South Work Street, Falconer, New York 14733.

B. All requests for public access to records shall be accepted, and records produced, during all hours that the Town Hall is regularly open for business.

§ 111-5 Requests to be in writing.

A request to inspect, or for a copy of, a record shall reasonably describe the same and shall be in writing.

§ 111-6 Response to requests.

The Town Supervisor or the Town Clerk shall respond to requests for a record of the name, title, salary and public office address of every officer and employee of the agency.

§ 111-7 Appeals.

The Town Board is hereby designated to hear and determine appeals from a denial of access to agency records, in accordance with the Freedom of Information Law, rules and regulations of the State Committee on Public Access to Records and this chapter.

§ 111-8 Fees.

Unless another fee is prescribed by state law, the fee for:

A. Photocopying a record not exceeding nine by 14 inches shall be $0.25 per page.

B. Other records shall be the actual cost of reproduction excluding fixed costs, such as the salary of the employee.

C. A typed or handwritten transcript shall consist of the actual clerical time involved in making the transcript.