All goods and services will be secured by use of written requests for proposals, three written quotations, three verbal quotations or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided, except in the following circumstances: purchase contracts over $10,000 and public works contracts over $20,000; goods purchased from agencies for the blind or severely handicapped pursuant to § 175-b of the State Finance Law; goods purchased from correctional institutions pursuant to § 186 of the Correction Law; purchases under state contracts pursuant to § 104 of the General Municipal Law; purchases under County contracts pursuant to § 103, Subdivision 3, of the General Municipal Law; or purchases pursuant to §
18-5 of this chapter.
Documentation is required of each action taken
in connection with each procurement.
Documentation and an explanation is required
whenever a contract is awarded to other than the lowest responsible
offeror. This documentation will include an explanation of how the
award will achieve savings or how the offeror was not responsible.
A determination that the offeror is not responsible shall be made
by the purchaser and may not be challenged under any circumstances.
This policy shall be reviewed by the Village
Board at its Organizational Meeting.