[HISTORY: Adopted by the Borough Council of the Borough of Chesilhurst 2-8-2007 by Ord. No. 2007-2. Amendments noted where applicable.]
The Chief Financial Officer shall be empowered to certify and approve the payment of claims for the period of time between Council meetings.
The duties of the Chief Financial Officer as certifying and approving official herein shall include the making of certifications as required by N.J.S.A. 40A:5-16(b), ascertaining the existence of proper and sufficient appropriations for the payments to be made, and determining that there is legal authority for the payments, evidenced by action of a purchasing department or agent or officer in respect to the goods or services ordered and the incurring of the expense therefor.
Before any payment for goods or services is made, the Chief Financial Officer must receive a detailed bill of items or demand, specifying particularly how the bill or demand is made up, with the certification of the party claiming payment that it is correct, and receive a written or electronic certification from a duly designated employee of the Borough of Chesilhurst having knowledge of the facts that the goods have been received by, or the services rendered to, the Borough. Once the bill has been certified by the Chief Financial Officer as being complete, correct and the services or goods have been verified as being received by, or delivered to, the Borough, a check drawn on the appropriate Borough account shall be prepared and presented to the Mayor and Borough Clerk for signature and countersigned by such other officer or officers as are otherwise designated by ordinance.
The Chief Financial Officer shall provide a monthly written report to the Borough Council at its next meeting for ratification of all payments and claims received, reviewed, certified or disapproved since the previous monthly Borough Council meeting.
The kind and manner of keeping of general books of account for the Chief Financial Officer for the Borough shall be kept and maintained by the Chief Financial Officer as required by state law.