[HISTORY: Adopted by the Borough Council
of the Borough of Chesilhurst 2-8-2007 by Ord. No. 2007-2. Amendments noted where
applicable.]
The Chief Financial Officer shall be empowered
to certify and approve the payment of claims for the period of time
between Council meetings.
The duties of the Chief Financial Officer as
certifying and approving official herein shall include the making
of certifications as required by N.J.S.A. 40A:5-16(b), ascertaining
the existence of proper and sufficient appropriations for the payments
to be made, and determining that there is legal authority for the
payments, evidenced by action of a purchasing department or agent
or officer in respect to the goods or services ordered and the incurring
of the expense therefor.
Before any payment for goods or services is
made, the Chief Financial Officer must receive a detailed bill of
items or demand, specifying particularly how the bill or demand is
made up, with the certification of the party claiming payment that
it is correct, and receive a written or electronic certification from
a duly designated employee of the Borough of Chesilhurst having knowledge
of the facts that the goods have been received by, or the services
rendered to, the Borough. Once the bill has been certified by the
Chief Financial Officer as being complete, correct and the services
or goods have been verified as being received by, or delivered to,
the Borough, a check drawn on the appropriate Borough account shall
be prepared and presented to the Mayor and Borough Clerk for signature
and countersigned by such other officer or officers as are otherwise
designated by ordinance.
The Chief Financial Officer shall provide a
monthly written report to the Borough Council at its next meeting
for ratification of all payments and claims received, reviewed, certified
or disapproved since the previous monthly Borough Council meeting.
The kind and manner of keeping of general books
of account for the Chief Financial Officer for the Borough shall be
kept and maintained by the Chief Financial Officer as required by
state law.
