[HISTORY: Adopted by the Township Committee of the Township
of Alloway 10-9-1975 by Ord. No. 141; amended in its entirety 5-16-2019 by Ord. No. 518. Subsequent amendments noted where applicable.]
A.
All
claims to the Township of Alloway for payment for goods or services
rendered shall be submitted on the attached purchase order form supplied
by the Alloway Township Finance Department or the Township Clerk.
B.
All
purchase order forms shall be signed and dated and submitted no later
than the Monday immediately preceding the third Thursday for all accounts
of the previous month.
C.
All
vouchers/purchase order forms shall be submitted to the office of
the Finance Department or by mail to P.O. Box 425, Alloway, NJ 08001-0425.
No bill, claim, or demand shall be considered for payment unless
the purchase order has attached to it a certification of an Alloway
Township department head (or other Alloway Township municipal official
responsible for certain functions), or of his duly designated representative
having personal knowledge of the facts, that the goods have been received
by or the services rendered to the Township of Alloway and that those
services or goods are consistent with any existing contract or purchase
order.
A.
The
Township Committee shall review and approve or reject each properly
signed and submitted purchase order at a meeting on the Monday preceding
the third Thursday.
B.
Approval
by the Township Committee shall be evidenced by the signatures of
at least a majority of the members of the Township Committee on the
Bill List.
All disbursements of moneys for payment of claims shall be made
by check drawn by the Chief Financial Officer or other custodian of
funds of the Township, and after being signed by the Mayor or other
Chief Executive Officer, such check shall be countersigned by the
Township Treasurer or other custodian of funds and the Township Clerk.
The signature of the Mayor and at least one other signature shall
be a handwritten signature.
