[HISTORY: Adopted by the Town Board of the Town of Victor 7-27-2015 by L.L. No. 6-2015.[1] Amendments noted where applicable.]
[1]
Editor's Note: This local law also repealed former Ch.
46, Sustainability Advisory Committee, adopted 1-12-2009 by Res. No.
40-2009.
By Resolution No. 40, dated January 12, 2009, the Victor Town
Board established a committee to be named the "Town of Victor Sustainability
Advisory Committee" to serve Victor.
A.
The Town of Victor's Sustainability Advisory Committee (hereinafter
referred to as the "Advisory Committee") was created in an effort
to support the Town of Victor by working cooperatively with Town and
Village governments and residents to address the shared social, economic,
and environmental challenges by enhancing the sustainability of the
community. This mission statement reflects the Town's commitment
to the importance, preservation, continuance of the Town's natural,
human, social, and economic resources for generations to come.
B.
The Advisory Committee is established:
(1)
To support the Town and Village as they launch internal green initiatives
to heighten awareness of the environmental impact of Town and Village
operations and codes;
(2)
To support the Town by recommending that the sustainable and green
infrastructure measures of the Comprehensive Plan are considered in
applicable situations, and make recommendations for future revisions
of the Comprehensive Plan;
(3)
To gather information on current sustainability and green practices
of Town departments, make suggestions for the improvement of such
practices, and recommend green/sustainable action steps to appropriate
Town Board body;
(4)
To increase public awareness of the value of sustainability by developing
and participating in education programs as approved by the Town Board;
(5)
To provide assistance to the Town Board by recommending when and
where development can be done with greater consideration towards the
projected needs of future generations;
(6)
To provide assistance in securing grants that might contribute to
the reuse and preservation of sustainable infrastructures in the community.
A.
The Committee shall have the powers and duties set forth below. The
powers and duties of the Committee are advisory in nature only.
B.
To advise, assist and support all Town boards, departments, and committees
in all matters pertaining to the Town's green initiatives and
sustainable resources.
C.
To provide assistance in securing grants that might contribute to
the reuse and preservation of sustainable resources in the community.
D.
To contribute knowledge toward or develop educational materials as
approved by the Town Board that promote an understanding and appreciation
of preserving the character of Victor and the value of sustainability
and resiliency, including, but not limited to, walking tours, brochures,
collection events, lectures, exhibits and conferences.
A.
The Director of Development, and/or his/her designee, shall serve
as the facilitator to help the Committee with the development of its
specific goals, objectives, and plans of action consistent with the
Committee's duties and purpose.
B.
Minutes of each meeting will be recorded by the designated secretary
at each meeting.
C.
The results of the facilitation process shall include, but not be
limited to, issues such as frequency and method of reporting to the
Town Board, revenue opportunities, the process for selection of and
terms for the Committee Chair, budget considerations, program recommendations,
and implementation strategies.
A.
The membership of this Committee shall be appointed by the Town Board,
and shall consist of five members, providing a balanced, community-wide
representation. Members shall be residents of the Town of Victor who
have an interest in helping Victor enhance its reputation as a green
and vibrant community. In addition, a high school student who resides
in the Town or Village and is at least 16 years of age may serve as
an ex officio, nonvoting member of the Committee.
B.
In addition, the Director of Development or his/her designee shall
serve as an ex-officio nonvoting member.
C.
Members shall serve staggering terms set by the Town Board. Vacancies
on the Committee other than by expiration of a term shall be filled
to complete the unexpired term of the vacancy. Recommendations for
new Committee members shall be forwarded to the Town Board for review.
D.
Sustainability Advisory Committee members shall serve for a term
of three years. Members may continue to serve until their successors
have been appointed. The student member will serve for a one-year
term.
E.
All members of the Sustainability Advisory Committee shall serve
without compensation except for such amounts determined appropriate,
in advance, by the Town Board to offset expenses incurred in the performance
of their duties.
F.
Sustainability Advisory Committee members will be expected to attend
all meetings and functions of the Committee. In the event of two absences
by a Committee member in one calendar year, of malfeasance of membership
as determined by the Committee, said Committee member's position
may be declared vacant by a majority vote of a quorum of the Committee,
subject to final approval by the Town Board. The Director of Development
and the Town Board Liaison to the Committee will attend Committee
meetings as needed.
G.
Sustainability Advisory Committee members may resign at any time
by providing formal written notice to the Chairperson of the Committee
who will then forward such notice to Human Resources.
H.
A Committee member serves at the pleasure of the Town Board, and
may be removed from office if such Committee member engages in an
act (or acts) demonstrating a conflict of interest, misconduct, a
violation of the Town's Code of Ethics or Standards of Conduct,
or any other act which calls into question the Committee member's
qualifications, integrity, or ability to participate on the advisory
board in a manner upholding the public trust, as may be determined
by the Town Board in its sole discretion.
I.
Members shall be residents of the Town community who are willing
to volunteer their time.
A.
The Advisory Committee will report to the Director of Development.
B.
The Advisory Committee shall, by majority vote, recommend to the
Town Board one of its members to serve as Chairperson to preside over
the meetings and one member to serve as Vice Chairman. After approval
by the Town Board, such members so designated shall serve in these
capacities for the term of two years, as designated in the Town Board
organizational meeting.
C.
A quorum for the Sustainability Advisory Committee shall consist
of at least 50% of its sitting members. A quorum is necessary for
the Sustainability Advisory Committee to conduct business. A roll
call shall be taken upon the request of any member. A tie vote shall
be deemed a denial of the motion or recommended action.
D.
Standing and special committees may be created by the Advisory Committee
and appointed by the Town Board to assist with the functions of the
Committee. These groups may be created for designated periods of time
to accomplish specific tasks for the Committee. These subcommittees
may include individuals who are not members of the Advisory Committee,
but who may contribute some unique expertise on a specific task.
A.
The Advisory Committee shall meet on at least a monthly basis at
a mutually agreeable date/time specified by the members of the Committee.
Meetings may be cancelled or rescheduled by the mutual agreement of
the Committee Chairperson and the Director of Development, or his/her
designee, so that meetings may be properly advertised.
B.
A written agenda for each meeting shall be drafted by the Chairperson
with input from the Committee members and the Director of Development
or his/her designee and be sent to the members of the Committee at
least three days prior to the meeting, as well as to be posted on
the Town of Victor website. These agendas will be used to facilitate
the meetings.
C.
Minutes will be kept by a designated member of the Committee and
shall be distributed to all Committee members, the Planning and Building
Department, and appropriate personnel within seven days of the meeting.
D.
Special meetings may be called by the Chairperson or the Director
of Development for a date and time that can be accommodated by a quorum
of voting members. These meetings must be scheduled at least three
days prior to the intended meeting date with written notification
of the date, time, location, and purpose of the meeting sent to all
Committee members in advance. These notices will also be placed on
the Town of Victor website within three days of the intended meeting
date.
E.
Each member of the Advisory Committee shall have one vote on any
matter submitted to the Committee for action. A majority vote is required
for the passage of any action items. A majority of the Committee shall
constitute a quorum. All meetings shall follow Robert's Rules
of Order.
Copies of this chapter shall be sent to each member of the Committee.
