[HISTORY: Adopted by the Mayor and Council of the Borough
of Edgewater 9-3-1975 by Ord. No. 574-75 (Ch. 25 of the 1975
Code). Amendments noted where applicable.]
GENERAL REFERENCES
Bylaws of Mayor and Council — See Ch. A551.
All bills or demands against the Borough shall be fully itemized
and written on the legal form provided by the Borough. The claimant
shall be sworn to the correctness of his demand and shall present
the same to the Borough Clerk not later than the Friday preceding
the next regular meeting of the Council. In order to determine the
validity of claims, prevent duplication of the same and to establish
their propriety, delivery slips for all materials, supplies and equipment
shall be presented to the Borough Clerk. All bills shall be examined
and passed by the Borough Clerk before they are presented to the Committee
Chairman for approval.
The resolution for payment of bill shall direct that warrants
be drawn and charged to the proper accounts.
All bills authorized to be paid shall be presented to the Mayor
for his approval within five days from the date of adoption of resolution
authorizing payment.
The method of disbursing moneys for payment of all claims approved
by the Mayor and Council shall be by check drawn on the treasury of
the Borough with signatures of the Mayor, Treasurer and Borough Clerk
affixed.
The method of payment of salaries, wages or other compensation
for services of employees of the Borough shall be by check drawn on
the treasury with the signatures of the Mayor, Treasurer and Borough
Clerk affixed.
The Borough shall not pay out any of its moneys:
A.
Unless the person claiming or receiving the same shall first present
a detailed bill of items or demand, specifying particularly how the
bill or demand is made up, with the certification of the party claiming
payment that it is correct. The governing body may, by resolution,
require an affidavit in lieu of the said certification, and the Clerk
or disbursing officer of the Borough may take such affidavit without
cost; and
B.
Unless it carries a written or electronic certification of some officer
or duly designated employee of the Borough having knowledge of the
facts that the goods have been received by, or the services rendered
to, the Borough.
C.
Notwithstanding the provisions of Subsection A of this section, upon adoption by the Local Finance Board of rules adopted pursuant to the Administrative Procedure Act, P.L. 1968, c. 410 (N.J.S.A. 52:14B-1 et seq.) that provide for procedures to be followed by local units and under those circumstances deemed appropriate by the Board, the Borough shall be permitted to pay out its moneys without requiring a certification of the party claiming payment as otherwise required by Subsection A of this section. Such circumstances may include, but shall not be limited to:
(1)
When payment to vendors is required in advance of the delivery of
certain materials or services that cannot be obtained from any other
source at comparable prices;
(2)
When ordering, billing and payment transactions for goods or services
are made through a computerized electronic transaction; or
(3)
When claim or demand is less than a threshold set by the Board and
the certification is not readily obtainable by the contracting unit;
but such exceptions shall not include reimbursement of employee expenses
or payment for personal services.
