[Adopted 3-4-1991 by Ord. No. 2-91 (Ch. 28, Art. III, of
the 1981 Code)]
As used in this article, the following words shall have the
following meanings:
An agreement whereby two or more municipalities agree to
jointly purchase work, materials or supplies for use by each.
The system created by the joint purchasing agreement.
One participating contracting unit which performs the complete
purchasing responsibilities for the other participating contracting
units.
A municipality which enters into a joint purchasing agreement
with a lead agency.
A joint purchasing program is hereby authorized, pursuant to
N.J.S.A. 40A:11-10 et seq., between the Township of Allamuchy and
other participating contracting units as may be provided by law.
Upon entering into a joint purchasing agreement, the participating
contracting units shall designate one party of the program to serve
as the lead agency. Said position may, if provided for in the agreement,
rotate among participating contracting units on a yearly basis. The
Mayor and Council of the Township of Allamuchy agree to serve as a
lead agency if necessary or desirable.
The lead agency for a proposed joint purchasing system shall
formally apply to the Director, Division of Local Government Services,
for registration and approval of the system on behalf of all participating
contracting units.
Materials and items to be purchased shall include, but not be
limited to, materials and supplies for maintenance, construction,
repair, cleaning and snow removal of roads, associated drainage structures
and other structures; materials and supplies for maintenance, repair,
operation and fueling of vehicles; materials and supplies for the
maintenance, preservation and repair of public buildings and structures;
and such other materials as may be provided by law.
At the beginning of participation in a joint purchasing program,
the lead agency shall publish a legal notice in such format as required
by the Division of Local Government Services in the official newspaper
used for the purpose of publishing legal notices in the area of the
lead agency.
A single advertisement for bids for the materials to be purchased
shall be placed on behalf of all the participants agreeing to purchase
any item by the lead agency. Prior to advertising, the lead agency
shall determine the exact quantity of all items desired by all participating
contracting units.
The lead agency shall receive the bids on behalf of all the
participants. Following the receipt of bids, the lead agency shall,
after review of the bids with the other participants, make one award
to the lowest responsible bidder for each separate item on behalf
of all the participating agencies.
A.
Prior to making the award, the lead agency shall have available an
unexpended appropriation balance sufficient to cover the full cost
of the contract. The lead agency shall comply with the certification-of-funds
requirement of N.J.A.C. 5:30-14.5.
B.
Each participating contracting unit (other than the lead agency)
shall, in accordance with N.J.A.C. 5:30-14.5, issue a certificate
of available funds for its full share of the contract proposed to
be awarded, together with a purchasing order.
The bid sureties shall be posted to and retained by the lead
agency until authorized to release the same by all interested participants.
After the award of bids, the lead agency shall order materials
when needed in the quantities required. Successful bidders shall bill
the lead agency. The lead agency shall not advance funds of its own
to cover purchases on behalf of the other participating contracting
units but shall make payments only upon receipt of the cash from the
other participating contracting units.
