City of Springfield, MA Department of Facilities Management

Appointment.

The Department of Facilities Management shall be under the charge of the Director of Facilities Management.

There shall be a Director of Facilities Management who shall be appointed by the Mayor to hold office for a term of five years, or until his successor is appointed.

(3)

The Director of Facilities Management shall be a person fitted by education, training and experience to perform the duties of the office.

(4)

The Director shall devote his entire time to the work of such Department.

Duties.

(1)

Duties generally.

(a)

The Director of Facilities Management shall:

[1]

Exercise a general supervision and direction over all matters pertaining to the care, maintenance, control and operations of all public buildings and grounds, except property under the control of the Fire Department, Water Department and facilities associated with the wastewater treatment plant.

[2]

Exercise direct supervision and control over all matters pertaining to the structural, mechanical and electrical integrity of all public buildings.

(b)

In the construction of this subsection, "control" does not include the power to sell any real estate of the City without specific order of the City Council.

(2)

The Director of Facilities Management shall supervise and control all work performed by journeymen, tradesmen, craftsmen, or technicians, in support of public buildings, including contracting for labor and materials to be supplied by other than the Department of Facilities Management.

(3)

The Director of Facilities Management shall supervise the reception of billings, scheduling, accounts payable and development of building utilization data for all utilities necessary in support of public buildings, including electricity, fuel oils and gas except in those public buildings under the control of the Springfield Municipal Water Department and the wastewater treatment plant under the control of the Department of Public Works.

(4)

The Director of Facilities Management shall investigate, study, render reports and recommendations on all matters pertaining to public buildings in the City, including new construction, additions and/or renovations of current public buildings and other matters pertaining directly or indirectly to public buildings in the City.

(5)

The Director of Facilities Management shall:

(a)

When duly authorized by order of the City Council, with the advice and assistance of other municipal departments, cause to be prepared plans, specifications and information for bidders and contracts for construction, renovation of and additions to all public buildings and structures and the preparation of grounds connected therewith for any purpose directly or indirectly concerned with such building.

(b)

In coordination with the School Building Commission, perform all project management functions in support of new construction, additions and renovations to school buildings and grounds, including causing to be prepared, plans, specifications and pertinent contract documentation. The Director of Facilities Management shall be a voting member of the School Building Commission.

(6)

The Director of Facilities Management shall:

(a)

Except as otherwise provided by the General Laws, have the power to assign quarters in the buildings of the municipal group and in other properties within his control to the several City departments, and such power to assign quarters shall include the power to remove a department from any part or all of the space that has been previously assigned to it.

(b)

Have charge of the use and rental of rooms and halls in the municipal group as well as the grounds and exterior, including steps, ramps and esplanade.

(c)

Have charge of assigning parking spaces on all grounds under his control and clearly showing nine marked spaces for City Councilor automobiles in the area known as the "horseshoe."

(d)

Have charge and control of all parcels of land now owned or hereafter acquired by the City and not devoted or adapted to any public use. Such Director shall keep accurate records and plans of all such parcels of land.

(7)

The Director of Facilities Management is authorized to negotiate for the sale or lease of any property owned by the City not devoted or adapted to any public use and recommend such sale or lease to the City Council. He shall have the power to rent any such properties, without order of the City Council, for a period not exceeding six months, but all leases of such properties for periods exceeding six months shall be authorized by order of the City Council. No sale of any such properties shall be effected except by order of the City Council authorizing the Mayor in the name and on behalf of the City to execute a quit-claim deed of the parcel to be sold at such price as is stated in the City Council order.

(8)

This subsection shall not apply to property acquired by the City by the foreclosures of tax titles.

Construction of public buildings. Unless otherwise provided, the Director of Facilities Management, either by himself or by his deputies, shall take charge of the construction of all public buildings of the City which come under his Department.

Architectural services, plans and specifications. The Director of Facilities Management shall perform all architectural services and make all examinations and make and prepare all statements, plans and specifications which any department head may need in the discharge of his duties.

Director of the master key system. The Director of Facilities Management shall maintain and control the master key system for all public buildings, including security of building grand master keys; reproduction and distribution of keys; and over all maintenance of system which come under his Department.

Energy conservation. The Director of Facilities Management shall develop and control all matters pertaining to energy conservation efforts within public buildings, including, but not limited to, investigations, reporting preparation of federal, state and local grants, implementation of energy conservation measures and maintenance of all records and supporting documents.

Telecommunications. The Director of Facilities Management shall perform all functions associated with the telephone services in support of public buildings, including development, implementation, system adjustment repairs, and scheduling accounts payable which come under his Department.