The Department of Facilities Management shall be structured into
such divisions as the Director of Facilities Management deems administratively
and operationally necessary.
Major functions of architectural, building, services, repairs, operations
and preventative maintenance shall be in the charge of a person who
shall be an expert in the duties which may be delegated to him, and
said person shall be appointed by the Director.
There shall be a Director of Facilities Management who shall be appointed
by the Mayor to hold office for a term of five years, or until his
successor is appointed.
Exercise a general supervision and direction over all matters
pertaining to the care, maintenance, control and operations of all
public buildings and grounds, except property under the control of
the Fire Department, Water Department and facilities associated with
the wastewater treatment plant.
In the construction of this subsection, "control" does not include
the power to sell any real estate of the City without specific order
of the City Council.
The Director of Facilities Management shall supervise and control
all work performed by journeymen, tradesmen, craftsmen, or technicians,
in support of public buildings, including contracting for labor and
materials to be supplied by other than the Department of Facilities
Management.
The Director of Facilities Management shall supervise the reception
of billings, scheduling, accounts payable and development of building
utilization data for all utilities necessary in support of public
buildings, including electricity, fuel oils and gas except in those
public buildings under the control of the Springfield Municipal Water
Department and the wastewater treatment plant under the control of
the Department of Public Works.
The Director of Facilities Management shall investigate, study, render
reports and recommendations on all matters pertaining to public buildings
in the City, including new construction, additions and/or renovations
of current public buildings and other matters pertaining directly
or indirectly to public buildings in the City.
When duly authorized by order of the City Council, with the
advice and assistance of other municipal departments, cause to be
prepared plans, specifications and information for bidders and contracts
for construction, renovation of and additions to all public buildings
and structures and the preparation of grounds connected therewith
for any purpose directly or indirectly concerned with such building.
In coordination with the School Building Commission, perform
all project management functions in support of new construction, additions
and renovations to school buildings and grounds, including causing
to be prepared, plans, specifications and pertinent contract documentation.
The Director of Facilities Management shall be a voting member of
the School Building Commission.
Except as otherwise provided by the General Laws, have the power
to assign quarters in the buildings of the municipal group and in
other properties within his control to the several City departments,
and such power to assign quarters shall include the power to remove
a department from any part or all of the space that has been previously
assigned to it.
Have charge of assigning parking spaces on all grounds under
his control and clearly showing nine marked spaces for City Councilor
automobiles in the area known as the "horseshoe."
Have charge and control of all parcels of land now owned or
hereafter acquired by the City and not devoted or adapted to any public
use. Such Director shall keep accurate records and plans of all such
parcels of land.
The Director of Facilities Management is authorized to negotiate
for the sale or lease of any property owned by the City not devoted
or adapted to any public use and recommend such sale or lease to the
City Council. He shall have the power to rent any such properties,
without order of the City Council, for a period not exceeding six
months, but all leases of such properties for periods exceeding six
months shall be authorized by order of the City Council. No sale of
any such properties shall be effected except by order of the City
Council authorizing the Mayor in the name and on behalf of the City
to execute a quit-claim deed of the parcel to be sold at such price
as is stated in the City Council order.
Construction of public buildings. Unless otherwise provided, the
Director of Facilities Management, either by himself or by his deputies,
shall take charge of the construction of all public buildings of the
City which come under his Department.
Architectural services, plans and specifications. The Director of
Facilities Management shall perform all architectural services and
make all examinations and make and prepare all statements, plans and
specifications which any department head may need in the discharge
of his duties.
Director of the master key system. The Director of Facilities Management
shall maintain and control the master key system for all public buildings,
including security of building grand master keys; reproduction and
distribution of keys; and over all maintenance of system which come
under his Department.
Energy conservation. The Director of Facilities Management shall
develop and control all matters pertaining to energy conservation
efforts within public buildings, including, but not limited to, investigations,
reporting preparation of federal, state and local grants, implementation
of energy conservation measures and maintenance of all records and
supporting documents.
Telecommunications. The Director of Facilities Management shall perform
all functions associated with the telephone services in support of
public buildings, including development, implementation, system adjustment
repairs, and scheduling accounts payable which come under his Department.