[Adopted 2-13-1990 (Title 2, Ch. 2.07, of the 1986 Code); amended in its entirety FCB 6-30-2009]
A. 
There is established within the Department of Administration and Finance a position of Finance Director. Under the appointment and direction of the Chief Administrative and Financial Officer, the Finance Director shall be responsible for budgetary and financial matters of the City of Springfield.
B. 
The Finance Director shall be appointed by the Chief Administrative and Financial Officer, with approval of the Mayor, for a term not to exceed three years. Before entering upon the duties of the office, the person shall be sworn to faithfully discharge the duties thereof.
A. 
The person appointed Finance Director shall be a graduate of an accredited college or university with a degree in business administration or accounting or especially suited by education, training and experience to perform the duties of the office.
B. 
The Finance Director shall comply with the residency requirements of the City.
A. 
The powers and duties of the Finance Director shall be such as are designated from time to time by the Chief Administrative and Financial Officer. The Finance Director shall have all the powers, rights, and duties that the Chief Administrative and Financial Officer shall determine are necessary for the proper functioning and general effectiveness as well as for the general supervision and control of the departments, divisions, boards, agencies, commissions and officers, consistent with the powers and duties assigned to him/her by the Chief Administrative and Financial Officer.
B. 
The Finance Director shall not at any time assume the duties of the Comptroller, City Collector/Treasurer, or the Director of Internal Audit, nor shall he/she or the Comptroller or the City Collector/Treasurer hold any elective office or engage in any other business or occupation.
C. 
The Finance Director shall, from time to time, further review and re-evaluate the financial activities of the City, and from time to time recommend to the Chief Administrative and Financial Officer such additional consolidations or transfers of financial activities as are appropriate to promote the fiscal stability of the City; provided, however, that no consolidations or transfers of financial activities or professional positions of the Office of the Director of Internal Audit shall become effective unless and until approved by the Mayor and the City Council.
D. 
To the extent that personnel performing financial activities as defined herein devote all or a substantial portion of their employment activities to matters related primarily to a particular department, board, commission, agency or other unit of City government, and such personnel are not paid from, or their employment expenses not charged to, the appropriation of such department, board, commission, agency or other unit of City government, the Finance Director, at the direction of the Chief Administrative and Financial Officer, is authorized and shall devise a reasonable "charge-back" system so as to provide for the recovery from the appropriation of such department, board, commission, agency or other unit of City government the full employment expenses of the aforementioned personnel.
E. 
The Finance Director shall annually conduct and release to the public a report on the amount and affordability of debt issued by the City, using established and generally accepted benchmarks as a basis for comparison.
F. 
Except as otherwise provided for in Massachusetts General Law, all fees, fines and other revenue shall be collected by the Office of the City Collector. The Finance Director may permit individual departments to collect fees, fines and other revenue if, in his/her written determination, said department has established proper policies, procedures and controls and that said controls are followed at all times provided. All receipts collected by any department shall be forwarded to the City Collector on a daily basis or on another schedule as may be approved in writing by the Finance Director.
G. 
The Finance Director shall develop, document and publish a system of internal controls for cash management, including but not limited to receipt of money, safeguarding of assets, verification of accuracy, use of financial computer systems, promotion of operational efficiency, proper segregation of duties and others.
A. 
The City shall annually adopt the rates and fees for all enterprise fund activities, and the Chief Administrative and Financial Officer shall propose no less than every two years the rates and fees for all other rate- and fee-supported services in City government.
B. 
In the event that an enterprise fund requires General Fund or other support because its revenue does not fully support its operations, the Finance Director and relevant department head shall make a report to the City Council regarding the fund, its revenue and expenditure position and the reason a deficit occurred.
A. 
The Capital Improvement Planning Committee shall be comprised of the City's Chief Administrative and Financial Officer or his/her designee, the Finance Director, a representative from the City Council, the Director of Parks, Buildings and Recreation Management, the Budget Director, the Planning Director, the Director of Capital Asset Construction, the Director of Public Works and the Director of Community and Economic Development or other officials with different titles who perform the duties of said positions. Any member with an interest in a capital item before the Committee shall recuse him/herself from deliberations regarding said items. The Committee shall provide its recommendations in writing to the Mayor and City Council. Any capital funding request that is at variance from the Committee's recommendation shall be by a written justification of the variance, comparison of cost-benefit analyses for the affected projects.
B. 
The Finance Director shall review the finances and capital projects no less than annually. For a nonconstruction capital expenditure, the City shall conduct project close-out within six months of project completion. For a construction-related capital expenditure, the City shall conduct project close-out within nine months of the end of construction. The City shall release unexpended bond proceeds within six months of project close-out and may reuse said proceeds consistent with the provisions of Massachusetts General Law.
A. 
All departments authorized to collect receipts by the Finance Director shall remit them to the City Collector on a daily basis, or on another schedule approved by the Finance Director in writing on a case-by-case basis.
B. 
No department shall open an account in any financial institution or maintain a checkbook or other means of receiving or making payments without the prior written approval of the Finance Director, and departments may not make any payment outside of the City's central financial system.
C. 
No department may seek procurement for any capital project for which funding is not legally available via appropriation, bond funding, grant funding, gift or other legal source unless specifically permitted by law. In instances where law permits procurement without a previously identified funding source, said department must seek and receive the approval of the Finance Director prior to initiating procurement activity.
D. 
All departments that issue fines and tickets under law and City ordinance shall provide written monthly reports to the Finance Director of the number and dollar value of tickets issued and paid. Said report shall be reconciled prior to submission so as to provide an accurate accounting of collections and outstanding unpaid balances to date.
A. 
Grant funds shall be expended prior to the expenditure of General Fund operating budgets whenever possible. Grant reimbursements shall be submitted in a timely manner; a schedule for submitting grant reimbursements, which shall be binding on all parties, may be established by the Finance Director if he/she finds that reimbursements are not taking place in a timely manner.
B. 
Department heads shall notify the Finance Director no later than three months prior to the expiration of a grant if they reasonably believe grant funds may be returned unspent to the granting agency.