[Adopted FCB 5-14-2009 (Title 2, Ch. 2.08, of the 1986 Code)]
A. 
The present Director of Internal Audit shall hold his/her office during the term for which he/she is appointed.
B. 
During the month of January and each third year thereafter, and whenever a vacancy may occur, the Mayor shall appoint, with the approval of the City Council by majority vote, a Director of Internal Audit, and the incumbent Director of Internal Audit shall continue in office for a term of three years from the first day of the current January and until his/her successor is appointed and qualified. The Director of Internal Audit may be reappointed to successive terms.
C. 
Before entering upon the duties of his/her office, the Director of Internal Audit shall be sworn to the faithful discharge thereof.
D. 
The person appointed Director of Internal Audit shall comply with the residency requirements and shall be a certified public accountant or have equivalent experience, and shall be a graduate of an accredited college or university, with a degree in accounting, public administration or business administration or especially suited by education, training and experience to perform the duties of the office.
E. 
The City shall annually appropriate amounts sufficient for the proper administration of the Office of the Internal Auditor.
F. 
The Director of Internal Audit may be removed by the Mayor, with the approval of the City Council by majority vote.
The Director of Internal Audit shall present his/her annual goals to the City Council by January 31 of each year. By November 1, the Audit Committee shall conduct an annual review of the performance of the Director of Internal Audit, with a report to the full Council by December 15.
The Director of Internal Audit shall have access to all books, documents and vouchers in the possession of any City department or any other party whose accounts he/she is authorized to examine, and which relate to such accounts.
A. 
The Director of Internal Audit shall have the powers and duties of a city auditor under MGL c. 41, §§ 50 and 53, inclusive, and in addition thereto, such powers and duties as provided for herein and elsewhere in the City ordinances. Wherever references to "City Auditor" appear in the ordinances, they are to be construed to mean the "Director of Internal Audit" unless otherwise noted as pertaining to the Comptroller.
B. 
The Director of Internal Audit shall have the authority to hire, fire, discipline and manage personnel under the Director's direction.
C. 
The Director of Internal Audit shall examine or cause to be examined the financial and other records of the City and its departments, including the City retirement system and any other audits or reviews as determined necessary by the Director of Internal Audit. The Director shall conduct or cause to be conducted both financial and performance audits to prevent and detect waste, fraud and abuse and to improve the efficiency, effectiveness and quality of public services provided in and by the City. Department heads are encouraged to use the resources of the Director of Internal Audit.
D. 
The Director of Internal Audit shall, on or before March 30 of each year, propose to the City Council an audit plan for the following fiscal year, which shall be reviewed and accepted by the City Council, subject to modification by majority vote. The audit plan may be filed, considered, modified and approved in an Executive Session of the City Council if public reviews, consideration, modification or approval would negatively impact the ability of the Director to execute the audit plan.
E. 
The Director of Internal Audit shall maintain a fraud hotline for the City of Springfield. This hotline should be made available to the public and to City employees to enable them to report fraud, waste, and abuse.
F. 
No employee, officer, board, commission, agency or other unit of the City government, including the School Department, shall interfere with any audit or review conducted by the Director of Internal Audit or his/her staff.
G. 
If, during an audit or review, the Director of Internal Audit becomes aware of abuse or illegal acts or indications of such acts, the Director of Internal Audit shall report the irregularities to the appropriate law enforcement authorities.
A. 
All officers and employees of officers, boards, commissions, agencies and other units of City government, including the School Department, shall comply with all requests for information or access to system and records by any employee of the Director acting in an official capacity. If any such officer or employee refuses to provide or engages in unreasonable delay in providing information or access, or knowingly or through neglect provides false or misleading information, the Director may bring to the Chief Administrative and Financial Officer an administrative complaint against that employee or officer.
B. 
If the Chief Administrative and Finance Officer finds, after notice and opportunity for hearing, that the officer or employee refused information or access to the office of the Director of Internal Audit or knowingly or through neglect provided false information, the employee or officer shall be individually and personally subject to a civil fine of $100 per violation per day until the violation is cured. This fund shall be payable to the general fund of the City.
C. 
Notwithstanding any law, contract or collective bargaining agreement to the contrary, a violation of this section shall be just cause for termination.
The Director of Internal Audit shall comply with all requests of the School Department to provide any information relating to the operation of the School Department held within the authority or control of the Director as a result of consolidating the operation of the Business and Financial Services Department of the School Department with those of the City. If the Director of Internal Audit or any employee of the Director refuses to provide such information or engages in unreasonable delay, the School Department shall notify the Secretary for Administration and Finance. The Secretary shall, within a reasonable time, make a determination that any such information be provided to the School Department, which shall be binding on the Director of Internal Audit and the School Department. The Secretary's determination shall not be an adjudicatory proceeding reviewable under Chapter 30A of the General Laws. Nothing in this section shall abrogate any of the other powers or duties of the School Committee under Chapter 71 of the General Laws.
A. 
The Director of Internal Audit shall ensure that an independent audit of the City is conducted on an annual basis.
B. 
The Director of Internal Audit may retain the assistance of audit firms and others in the conduct of the work of the Director's office.
If by reason of illness, absence or other cause the Director of Internal Audit is temporarily unable to perform the duties of his/her office, the Mayor, with the majority vote of the City Council, may appoint an individual to serve as Acting Director of Internal Audit for a term not to exceed 90 days or until such disability ceases, and if a vacancy occurs in the office of Director of Internal Audit, the Mayor, with approval of the City Council, may appoint an Acting Director of Internal Audit, who shall perform the duties of such office until such vacancy is filled as provided for in this article.