[HISTORY: Adopted by the Town Council of the Town of Pinedale 6-28-2010 by Ord. No. 456 (Ch. 2.36 of the 1983 Municipal Code). Amendments noted where applicable.]
The ordinance codified in this chapter shall be known and may be cited as the "Travel and Tourism Commission Ordinance."
There shall be and there is hereby created, subject to its abolition by the Town Council at any time and for any reason, a Travel and Tourism Commission composed of five members to be appointed by the Mayor and approved by the Town Council. These members shall serve without compensation, representing as nearly as possible the local travel and tourism industry within the Town.
[Amended 4-28-2014 by Ord. No. 516; 12-8-2014 by Ord. No. 532]
One Town Council member appointed by the Mayor and approved by the Town Council or the Mayor at his or her option shall be a member of the Commission. One of the remaining four standard members shall be a member of the Board of Directors of the Sublette County Chamber of Commerce appointed by the Mayor and approved by the Town Council. The remaining three standard members shall also be appointed by the Mayor with the approval of the Town Council.
The initial terms of office for the standard members shall commence on July 1, 2010. One standard member shall serve for a term of one year, two for a term of two years, and one for a term of three years. The initial appointment of the standard members shall designate which member shall serve each term length. Thereafter appointments shall run from July 1 of each year and each appointed member shall serve for a term of three years. The Town Council member or Mayor at his or her option shall be appointed for the term of office of such person and can be replaced by another Council member or Mayor at his or her option during that term at the discretion of the Mayor with the approval of the Town Council. The member of the Board of Directors of the Sublette County Chamber of Commerce position referenced in Subsection A above shall be filled at the time of the next vacant standard member position after January 1, 2015.
Any member may be removed at any time by the Mayor with approval of the Town Council with or without cause.
No standard member shall serve more than two consecutive terms, except that a standard member who has served one year or less of a term may serve for the ensuing two terms.
A reappointment to said Commission may be made at the expiration of three years after the completion of two consecutive terms.
Members must either be a resident of the Town or actively engaged in business within the Town either as an owner or employee. This provision shall not apply to the member of the Board of Directors of the Sublette County Chamber of Commerce position.
Vacancies occurring in the office of a member of the Commission shall be filled by appointment as in the first instance and such appointee shall serve for the remainder of the then current unexpired term of such office.
Immediately following their appointment, the members of the Commission shall meet, organize, elect a Chairman, a Vice Chairman, a Secretary/Treasurer and such other officers as it may deem necessary and adopt and later change or alter rules and regulations of organization and procedure consistent with Town ordinances and state laws and subject to approval by the Town Council.
Each member of the Commission shall have one vote.
The Commission shall have charge of the administration of the revenues collected by the Town from the lodging tax imposed under WS § 39-15-203(a)(ii) and of the expenditure of all such funds, the primary purpose of which is for local travel and tourism promotion. All such expenditures shall only be made as comply with the annual budget approved by the Town Council. Expenditures for travel and tourism promotion shall be limited to promotional materials, television and radio advertising, printed advertising, promotion of tours, specialty gifts, awards, trophies, etc., and support of events reasonably likely to draw out-of-Town overnight visitors and other specific tourism-related objectives and administration.
[Amended 4-13-2015 by Ord. No. 536]
The Commission shall file an annual report with the Town Council, setting forth its activities and containing, among other things, an itemized statement of expenditures for the year.
The Commission shall keep written records of its proceedings, which shall be open at all times to public inspection. Monthly reports of the Commission's activity shall be made to the Town Council in person by a representative of the Commission. This report shall include copies of the minutes of all meetings held by the Commission since the last monthly report to the Town Council.
The Commission shall prepare an operating budget for each fiscal year, and shall submit such budget to the Town Council for approval not less than two months prior to the commencement of such fiscal year.
The Commission shall prepare a comprehensive promotion and marketing plan in order to attract local travelers and tourism, looking to the present and future development and growth of the Town.
The Commission is an agency of the Town and shall fully comply with all provisions of Articles 2 and 4 of Chapter 4 of Title 16 of the Wyoming Statutes relating to public records and public meetings.
The Commission shall have the following general authority:
To arrange and conduct any form of publicity relative to its activities for the general purpose of public understanding and awareness;
To cooperate with municipal or regional lodging tax commissions and other agencies or groups to further its goals and objectives and to assure harmonious and integrated promotion of the Town;
To exercise such other powers germane to the powers granted by statute and this chapter.
The authority to make expenditures and to contract without Town Council or Mayoral approval is limited to $500. The Mayor may approve expenditures and contracts up to $2,500. All expenditures and contracts in excess of $2,500 must be approved by the Town Council.
A majority of the members of the Commission shall constitute a quorum for the transaction of business, which shall be transacted by a majority vote of the members constituting such quorum in all matters except recommendations to the Town Council for the council's official consideration and action, which shall require a majority vote of all the appointed members.
There is hereby created a special revenue fund to be known as the Lodging Tax Fund to account for the lodging taxes as distributed by the department of revenue and taxation to the Town Clerk/Treasurer. Distributions from said account shall be made by the Town on individual sworn itemized vouchers for services and goods provided to the Commission. These vouchers, prior to payment, shall first be approved by the Secretary/Treasurer or the Chairman of the Commission and then submitted to and approved by the Town Council.