Suffolk County, NY Article XXII Miscellaneous Offices and Functions

§ A22-1 Information Processing Planning Committee.

[Added 8-25-1987 by L.L. No. 31-1987; amended 12-17-1996 by L.L. No. 5-1997]

A. An Information Processing Planning Committee is hereby created to consist of the following members or their designees:

(1) The Presiding Officer, or his or her designee.

(2) The Chief Deputy County Executive, or his or her designee.

(3) The Deputy County Executive for Financial Affairs, or his or her designee.

(4) The Director of the Legislative Budget Review Office, or his or her designee.[1]

[1] Editor's Note: Amended during codification (see Ch. 1, General Provisions, Art. III).

B. The Information Processing Planning Committee shall meet as needed to review data processing and computer technology needs of the County. The Committee shall review all proposals to purchase data processing and computer equipment. The Committee shall develop a comprehensive plan for the purchase and installation of computer equipment, both hardware and software, throughout County government and shall develop recommendations for changes or modifications to such plan from time to time.

C. Formal detailed minutes shall be kept for these meetings.

D. The Committee shall submit formal written reports of its recommendations and decisions in a timely manner to the County Executive and the Presiding Officer for policy review. No action shall be taken by the County of Suffolk in any capacity regarding the purchasing, leasing or acquisition of data processing or computer equipment for or on the behalf of the County of Suffolk unless and until the Committee has submitted its written recommendations to the County Executive and Presiding Officer.

E. Employees of the Divisions of Office Systems, Data Processing and Telecommunications, the County Executive's Budget Office and the Legislative Budget Review Office shall serve as support staff to the Committee.[2]

[2] Editor's Note: Amended during codification (see Ch. 1, General Provisions, Art. III).

§ A22-2 Space Management Steering Committee.

[Added 5-26-1987 by L.L. No. 22-1987; amended 7-10-1995 by L.L. No. 22-1995; 11-21-1996 by L.L. No. 24-1996; 4-20-1999 by L.L. No. 13-1999]

A. A Space Management Steering Committee is hereby created to consist of the following members or their designees:

(1) The Presiding Officer of the Legislature, or his or her designee;

(2) The County Executive, or his or her designee;

(3) The Director of the Legislative Budget Review Office, or his or her designee;[1]

[1] Editor's Note: Amended during codification (see Ch. 1, General Provisions, Art. III).

(4) The Commissioner of Public Works, or his or her designee, who shall be the Chairperson of the Committee;

(5) The Chairman of the Ways and Means Committee of the County Legislature, or any successor committee thereto, or his or her designee;

(6) The Chairman of the Public Works Committee of the County Legislature, or any successor committee thereto, or his or her designee;

(7) The Director of the County Department of Planning, or his or her designee, who shall act as Chairperson of the Committee; and

(8) The Director of the County Division of Real Estate within the County Division of Real Estate within the County Department of Planning, or his or her designee.

B. The Space Management Steering Committee shall meet at least once every two months to review building space requests and plan to meet the needs of the County.

C. Formal minutes shall be taken by the Clerk of the Legislature's office and kept for these meetings and shall be distributed to the County Executive and to each member of the Legislature no later than 10 days thereafter.

D. The Committee shall ensure that all searches for leased space, due to the County's need for new space or the anticipated expiration of an existing lease, are posted on the County's website and advertised in the official County newspapers. The Committee shall further ensure that a search for space is made each time new space is needed or an existing lease is due to expire and that such search includes an attempt to identify space owned by the County or other government entity and, further, that at least two separate spaces are the subject of investigation and negotiation during the search.

[Added 6-24-2008 by L.L. No. 27-2008]

E. The Committee shall submit a formal written reports of its recommendations and decisions in a timely manner to the County Executive and the Presiding Officer for policy review. No action shall be taken by the County of Suffolk in any capacity to locate or relocate a department or agency for or on behalf of the County of Suffolk unless and until the Committee has submitted its written recommendations to the County Executive and Presiding Officer. If the Committee's report recommends leasing space or renewing a lease, the report will verify that the advertising and investigation requirements contained in Subsection D herein were complied with or provide a written explanation for any noncompliance. The Committee's report will also include the rent survey and fair market analysis prepared by the Division of Real Property Acquisition and Management.

[Amended 6-24-2008 by L.L. No. 27-2008]

F. Employees of the Department of Public Works shall serve as support staff to the Committee.[2]

[2] Editor's Note: Former § A22-3, Marine Activities Coordinating Committee, added 10-10-1989 by L.L. No. 41-1989, which immediately followed this section, was repealed 4-20-1993 by L.L. No. 16-1993.