[Adopted 3-7-2011 by Ord. No. 1658]
The Borough of Green Tree hereby adopts as its policy on the maintenance and inspection of its employee personnel files, the Act of November 26, 1978 (P.L. 1212, No. 286), as amended and set forth at 43 P.S. § 1321 and known as the "Inspection of Employment Records Law" ("Act").
The definition of the terms "employee," "employer" and "personnel file" shall be as set forth in the said Act.
Within 90 days of the adoption of this article, the Borough of Green Tree shall perform a review of all existing employee personnel file folders to bring them into compliance with the definition of "personnel file."
All documents currently placed in an employee's file folder that are not in compliance with the definition of "personnel file" shall be removed from the personnel file and maintained in a separate folder under each employee's name, and marked as "Non-personnel file."
All personnel files and all non-personnel file documents for each employee shall thereafter be solely maintained in the administrative offices of the Borough of Green Tree.
The right of any employee to inspect his/her personnel file shall be as set forth in 43 P.S. § 1322 et seq., and shall require the employee to submit a written request to the Borough Manager on a Borough form to inspect his/her personnel file. The personnel file shall be available only during the normal business hours of the administrative office of the Borough of Green Tree, and may be inspected only during the free time of the employee.
An employee shall have the right to use a Designated Agent as set forth in 43 P.S. § 1322.1.
The manner, method, location and frequency with which an employee may inspect his/her personnel file shall be as set forth in 43 P.S. § 1323.
The enforcement of this Policy shall be as set forth in 43 P.S. § 1324.
A true and correct copy of 43 P.S. §§ 1321 through 1324 is attached hereto, made a part hereof and incorporated by reference. To the extent any section of the Act is hereinafter amended, this article shall be deemed amended so as to remain in compliance with the said Act.