Pursuant to Smithfield Home Rule Charter §
C-4.16, the Town Council hereby establishes the terms and membership of the Asset Management Commission.
The Asset Management Commission shall consist of five members,
appointed by the Town Council from among the qualified voters of the
Town, each to serve a term of five years, except that the terms shall
be arranged so that the term of one member shall expire each year.
In the event that a Commission member shall have missed three consecutive
meetings without consent of the Commission Chair, then his or her
membership shall expire forthwith. In the event of a vacancy on the
Commission for any reason, the Town Council shall make an interim
appointment for the remainder of the unexpired term. Members shall
be eligible for reappointment. The qualifications of members shall
include, but not be limited to, experience in construction and facilities
management, architectural and civil engineering, real estate and finance.
The Commission shall organize annually and, by election, shall
select from its members a Chair, Vice Chair and Secretary and may
adopt any rules of procedure deemed necessary for the proper discharge
of its duties. The Commission shall hold its regular meetings on a
monthly basis, and special meetings may be scheduled at the direction
of the Chair. All meetings of the Commission shall be conducted in
accordance with the Rhode Island Open Meetings Act.
Three members of the Commission shall constitute a quorum, and
no vacancy in the membership shall impair the right of a quorum to
exercise all the rights and perform all the duties of the Commission.
The general duties and purposes of the Asset Management Commission
are as follows:
A. Compile an inventory of all land and buildings owned by the Town.
B. Assess the condition of all buildings and establish and prioritize
the need for major repairs or renovations.
C. Prepare and present to the Town Council a list of Town-owned property
that could be sold or transferred. The Commission shall identify and
recommend sites to be acquired for projects identified on the priority
list.
D. Prepare with input from all departments of Town government a list
of projected capital expenditures for five- and ten-year periods;
prioritize the list and recommend sources of funding. The Commission
shall annually report to the Town Manager and Town Council its recommendations.
E. Conduct the initial review of any project for which a Town department
seeks funding, including planning, cost estimates for the project,
and future operating costs associated with the project. This initial
review shall be done by the Commission with assistance of the department
making the request. Any building committee designated to build the
project shall include representatives from the Asset Management Commission.
All building committees shall be appointed by the Town Council.
F. The Commission on request of the Town Council may perform other specified
tasks. The Town Manager shall provide necessary resources to the Commission
to carry out its responsibilities.