The following rules and regulations of the Library are established
for the Millville Free Public Library.
The Officers of the Board of Trustees shall consist of a President,
Vice President, Secretary, and Treasurer, to be chosen annually at
the regular meeting of the Board scheduled during the month of April.
A. President. The President shall preside at all regular and special
meetings of the Board, appoint all committees, and may call special
meetings whenever it may seem advisable to him/her, and generally
perform the duties of a presiding officer. At the end of the year,
he/she shall submit a report to the Board of Selectmen for inclusion
in the Town Report.
B. Vice President. The Vice President shall fill the office of President
at any meeting when the latter is not present and perform such other
duties as the nature of the office may indicate.
C. Secretary. The Secretary shall keep a true and accurate record of
all proceedings at the Board meetings; shall issue notices of all
regular meetings and, on the authorization of the President, of all
special meetings; shall conduct the correspondence of the Board; shall
have custody of the minutes and other records of the Board; and shall
perform such other duties as the Board or President may direct.
D. Treasurer. The Treasurer shall have charge of all funds belonging
to the library and shall receive all interest or dividends that accrue
on all deposits or investments and shall see that said interest or
dividends are properly apportioned and spent for the purposes specified
by the donors, and shall sign checks in payment of bills which may
rightfully be charged against the above-mentioned monies.
Special committees for the study and investigation of special
problems shall be appointed by the President, such committees to serve
until the completion of the work for which they were appointed.
The Librarian shall have sole charge of the administration of
the library, under the direction and review of the Board of Trustees,
and shall be held responsible for the care of the building, grounds,
and equipment; for the direction of the staff and for the efficiency
of the library's service to the public.
A. Responsibilities. The Librarian shall have the overall responsibility
of selecting and purchasing all books, periodicals, and supplies,
being guided in such selections and purchases by community needs and
interests and in book evaluations by reliable and approved professional
aids.
B. Procedures. The Librarian shall decide upon methods of cataloging,
classification and lending procedures and providing satisfactory work
schedules and working conditions for other staff members.
C. Operations. The Librarian shall be responsible for the operation
of the library under the financial conditions set forth in the annual
budget and adhere as closely as possible to the item divisions of
said budget in both Town and library funds, using as a guide the monthly
budget report giving total expenditures and balance of each budget
item. In the case of any unusual or unexpected financial problem,
the Librarian shall consult with the Treasurer regarding the action
to be taken.
D. Meetings. The Librarian shall attend all regular meetings of the
Board of Trustees and report the library use and service for the current
month, and present bills payable for approval of the Board. At the
end of each year, the Librarian shall prepare a complete report of
all library activities and accomplishments for publication in the
Town Report. In addition to the above-specified duties, the Librarian
shall perform such additional duties as the Board may require.
E. Election. The Librarian shall be elected annually, by ballot, at
the annual meeting and may be removed from office, for cause, at any
time by vote of not less than five members of the Board.
Part-time assistants shall be hired by the Librarian at such
times as the volume of work becomes too great for efficient handling
by the existing staff. The cost of such assistants shall be provided
for in the annual budget.
The custodian shall be under the direction of the Librarian
and shall be paid on an hourly basis. The custodian shall care for
the building and grounds, make minor repairs and perform such other
work, within his/her capability, as the Librarian may direct.
Four members of the Board shall constitute a quorum for the
transaction of routine business and the approval of bills, but any
action regarding procedure, organization, staff/personnel or regulation
shall require a quorum of five members.