The administrative service of the City shall be under the Manager
and be comprised of the following departments and heads thereof and
such other departments and heads as may be created by amendments to
this Code. These departments may be combined, eliminated, or be assigned
additional duties, or departmental duties may be partially or totally
assigned to another department to respond to financial needs or to
achieve operating efficiencies.
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Department
|
Department Head
|
|---|---|
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City of Altoona Administration Department
|
City Manager
|
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City of Altoona Public Works Department
|
Director
|
|
City of Altoona Finance Department
|
Director
|
|
City of Altoona Police Department
|
Chief
|
|
City of Altoona Fire Department
|
Chief
|
|
City of Altoona Codes & Inspections Department
|
Director
|
|
City of Altoona Community Development Department
|
Director
|
|
City of Altoona Human Resources Department
|
Director
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Pursuant to Article VIII of the Charter, all department heads shall be appointed by the City Manager. Department heads shall be chosen solely on the basis of executive, administrative and technical qualifications that are pertinent to the function, duties and operations of their respective departments and as are prescribed by law.
Department heads, under the direction of the City Manager, shall:
A.
Direct personally and through subordinates the performance of all
functions, duties and operations assigned to and required of the department
and its subordinate units by law, the Charter, or ordinance and such
other activities as may be required by the City Manager which are
not in conflict with law, the Charter, or ordinance.
B.
Develop and prescribe the internal organization of the department
and its subordinate units, subject to the approval of the City Manager,
and in accordance with applicable provisions of law, the Charter,
or ordinance.
C.
Assign duties and responsibilities to subordinate officers and employees
within the department, and modify those assignments consistent with
and in response to the changing exigencies of service.
D.
Prepare and submit departmental budget requests in accordance with
schedules, forms, and policies as prescribed by the City Manager.
E.
Prepare and submit reports prescribed by the City Manager.
F.
Cooperate with and furnish to any department or unit of the City
any information, service, labor, material and equipment that may be
necessary to perform a City function.
G.
Be aware of and coordinate the activities of the department with
appropriate area-wide, regional and intergovernmental programs; keep
the City Manager informed of the activities and policies of such programs
as they affect the department or the City; and make analyses and recommendations
regarding such activities and policies when appropriate.
H.
Administer and evaluate intergovernmental contracts and agreements
as these relate to departmental functions.
I.
Develop and maintain internal administrative and budgetary controls
and productivity and performance standards to assure maximum levels
of quality and quantity of service within budgetary limitations.
J.
Keep abreast of developments in administrative policies, management
techniques, technological advances and make recommendations to the
City Manager concerning Council action or administrative regulations
for the utilization of those policies, techniques and technologies
deemed to be in the best interests of the department and City.
K.
Keep abreast of all laws and City ordinances and administrative regulations
relating to the functions of the department.
L.
Serve as a member of any committee or as a staff officer or provide
staff services to any board or commission to which the department
head may be assigned by the City Manager.
M.
Develop personnel planning and employee development policies for
the department, including the planning and execution of appropriate
training and educational programs and coordinate all employee disciplinary
action with the Human Resources Director.
N.
Establish and enforce rules and regulations for the use of municipal
facilities and services and issue such licenses and permits as may
be required by ordinance.
O.
Develop and recommend to the City Manager rate structures for those
services for which user fees are charged.
A.
Function.
(1)
The City of Altoona Administration Department shall be responsible
for performing staff functions for the City Manager and assisting
departments and other units of the City in carrying out their duties.
(2)
The City of Altoona Administration Department shall include, but
not be limited to, the City Manager, City Solicitor, City Clerk, Deputy
City Clerk, IT Manager, and executive assistant(s).
(3)
The City of Altoona Administration Department shall supervise and
administer all central services not provided for in other sections
of this Code, or specifically assigned by law, the Charter, ordinance,
or other regulation.
B.
Department head. The City of Altoona Administration Department shall
be headed by the City Manager. The City Manager shall be responsible
for the performance of the function of the department.
C.
Solicitor. The duties of the Solicitor shall be in accordance with
the Charter and as set forth herein:
(1)
Prepare and revise ordinances and resolutions when so requested by
the City Manager, Council, any committee or department director.
(2)
Review and revise as necessary all proposed ordinances and resolutions
to ensure legal compliance.
(3)
Provide legal opinions upon any legal matter or question submitted
by the Council, its committees or the City Manager, or department
director(s).
(4)
Attend all Council meetings.
(5)
Litigate all legal actions and claims brought by or against the City
except in those cases in which other legal counsel is retained.
(6)
Approve for legality all contracts, agreements or other legal documents
executed by authorized municipal officers.
(7)
Coordinate activities with the Assistant City Solicitor.
D.
City Clerk. The duties of the City Clerk shall be in accordance with
the Charter and as set forth herein:
(1)
Coordinate all communications and correspondence for the members
of Council.
(2)
Prepare agendas and documents necessary for meetings in cooperation
with the City Manager.
(3)
Record and maintain copies of executed documents, resolutions, ordinances
and minutes from all meetings.
(4)
Attend all Council meetings and keep full minutes of its proceedings.
(5)
Coordinate all public relations for the City.
(6)
Coordinate activities with the Deputy City Clerk and executive assistant(s).
(7)
Preserve the records and documents of the City and maintain custody
of the Corporate Seal.
(8)
Certify copies of any book, paper, record, bylaw, rule, regulation,
resolution, ordinance or other proceedings of the City under the Seal
of the City.
(9)
Attest to the execution of all instruments and record all ordinances.
(10)
File of record proof of service of all notices required by law or
ordinance and the City Clerk's certificate thereof shall be good
evidence of such notice.
(11)
Perform such other duties as are required by the City Manager or
Council.
E.
Deputy City Clerk. In the absence of the City Clerk, the Deputy City
Clerk will perform all City Clerk duties.
F.
IT Manager. The duties of the IT Manager of the City of Altoona Administration
Department shall include but not be limited to the following:
(1)
Develop, design and administer the City computer system for City
departments to include records management and hardware and software
needs.
(2)
Develop and administer the City communication systems for all City
departments to include e-mail, telephone, facsimile and duplication
services.
(3)
Maintain the City's network, internal and external web presence,
applications and databases.
(4)
Perform such other duties as are required by the City Manager.
A.
Function. The City of Altoona Finance Department shall be responsible
for performing all financial and accounting functions for the City.
The Department will assist departments and other units of the City
in carrying out their fiduciary responsibilities.
B.
Department head. The City of Altoona Finance Department shall be
under the direction and control of the Director who shall be responsible
to the City Manager.
C.
Duties. The duties of the Director of the City of Altoona Finance
Department shall include but not be limited to the following:
(1)
Supervise and administer the City of Altoona Finance Department in
a professional manner.
(2)
Collect and receive all taxes and other monies due or receivable
by the City or authorize other municipal units to do so under prescribed
procedures.
(3)
Develop all tax rolls which are not prepared by other political subdivisions
or the commonwealth.
(4)
Oversee the collection of City tax claims and liens in accordance
with the law.
(5)
Maintain a uniform accounting system in accordance with generally
accepted accounting principles and implement changes to assure continued
compliance with the generally accepted accounting principles.
(6)
Disburse all payments for authorized expenditures.
(7)
Administer the payroll.
(8)
Deposit monies in depositories authorized by ordinance.
(9)
Provide for the prudent and safe investment of monies.
(10)
Administer the purchasing system subject to the provisions of law,
the Charter or ordinance, including such matters as:
(a)
Preparing and evaluating standards and specifications for materials,
services and equipment. Determine whether materials, services and
equipment purchased meet specifications. This may be accomplished
in conjunction with other departments as appropriate.
(b)
Purchasing materials, services and equipment for the City pursuant
to the Charter, ordinances and any applicable policy.
(c)
Storing materials and equipment not delivered directly to the
departments and other units of the City.
(11)
Maintain an inventory control system for all real and personal property.
(12)
Assist the City Manager in preparation of the capital program and
the annual budget.
A.
Function. The City of Altoona Public Works Department shall be responsible
for the design, construction, operation and maintenance of all physical
structures and facilities that are owned and maintained by the City,
including those that house governmental functions, including the City
parks and recreation facilities maintained by the City. The Department
shall also be responsible to provide vehicle repair and similar support
services to other City departments and agencies.
B.
Department head. The City of Altoona Public Works Department shall
be headed by a Director who shall be responsible to the City Manager
for the performance of the function of the Department.
C.
Duties. The duties of the Director of the City of Altoona Public
Works Department shall include but not be limited to the following:
(1)
Supervise and administer the Department in a professional manner.
(2)
Oversee engineering services for the City.
(3)
Construct and maintain the streets, storm sewers, inlets, bridges,
curbs and gutters of the City, including the provision of street cleaning,
snow removal and ice control services.
(4)
Install and maintain traffic control devices and directional signs
and signals, street name signs, and City-owned street lights.
(5)
Maintain trees and other vegetation along municipal rights-of-way
and other property of the City which present an immediate threat to
public safety and in accordance with existing ordinances.
(6)
Repair and maintain all municipal vehicles except as otherwise may
be directed by the City Manager.
(7)
Plan, develop, design and administer, in cooperation with other appropriate
departments and agencies of other governments, expansion and modification
of facilities for which the Department is responsible.
(8)
Provide for the maintenance of buildings through custodial services
for municipal buildings.
(9)
Maintain traffic islands and other designated areas within City rights-of-way.
A.
Function. The City of Altoona Police Department shall be responsible
for performing law enforcement activities of all state and City traffic
and safety ordinances, laws and regulations.
B.
Department head. The City of Altoona Police Department shall be headed
by the Police Chief who shall be responsible to the City Manager for
the performance of the department.
C.
Duties. The duties of the Police Chief of the City of Altoona Police
Department shall include but not be limited to the following:
(1)
Supervise and administer the City of Altoona Police Department in
a professional manner.
(2)
Enforce all criminal laws, traffic laws and ordinances as authorized
by statute.
(3)
Detect and apprehend offenders and wanted persons.
(4)
Maintain temporary detention facilities for the safekeeping of arrested
persons.
(5)
Develop and conduct community relations and education programs.
(6)
Operate and maintain the police mobile radios, portables, base station
and other components of the police communication system except to
the extent that these functions are performed by another agency.
(7)
Maintain records and files of crimes and criminals and other matters
pertinent to the City of Altoona Police Department.
(8)
Maintain CLEAN/NCIC files as required by law.
(9)
Cooperate with other departments of the City in providing traffic
control, emergency responses and support with public events.
A.
Function. The City of Altoona Fire Department shall be responsible
for the protection of the public and property from the dangers of
fire by providing fire control, fire prevention education and Fire
Prevention Code inspections. The City of Altoona Fire Department will
provide vehicle and technical rescue services; respond to hazardous
materials incidents, acts of terrorism, and natural disasters; and
assist with emergency medical services.
B.
Department head. The City of Altoona Fire Department shall be headed
by a Fire Chief who shall be responsible to the City Manager for the
performance of the functions of the City of Altoona Fire Department.
C.
Duties. The duties of the Fire Chief of the City of Altoona Fire
Department shall include but not be limited to the following:
(1)
Supervise and administer the City of Altoona Fire Department in a
professional manner.
(2)
Prevent and extinguish fires.
(3)
Identify, remove and control fire hazards.
(4)
Enforce laws, ordinances, rules and regulations relating to fires
and fire hazards.
(5)
Maintain, as appropriate, records and information relating to fires
and fire hazards.
(6)
Conduct investigations, in cooperation with appropriate police authorities,
into suspected crimes relating to fire and any fires of suspicious
origin.
(7)
Develop and conduct community relations and education programs.
(8)
Operate and maintain the fire radio, fire alarm and other components
of the fire emergency communication system except to the extent that
these functions are performed by another department or agency.
(9)
Maintain records and logs relating to radio and the emergency communication
system as required by law.
(10)
Provide medical first responder until technicians arrive.
(11)
Provide rescue services (vehicle, confined space, etc.).
(12)
Respond to all hazardous materials emergencies within the City.
(13)
Oversee the emergency management of the City and serve as the Emergency
Management Coordinator.
A.
Function. The City of Altoona Codes and Inspections Department shall
be responsible for the protections of persons and property within
the City through the administration and enforcement of property maintenance,
building, plumbing, mechanical, electrical and other related codes
and ordinances designed to ensure the public health, safety and welfare.
B.
Department head. The Codes and Inspections Department shall be headed
by a Director who shall be responsible to the City Manager for the
performance of the function of the Department.
C.
Duties. The duties of the Director of the City of Altoona Codes and
Inspections Department shall include but not be limited to the following:
(1)
Administer and enforce property maintenance codes as they relate
to existing structures and premises as provided by adopted ordinances.
(2)
Administer and enforce all building, plumbing, mechanical and electrical
codes as they relate to new construction, demolition and alterations
to existing structures as provided by adopted ordinances.
(3)
Administer and enforce adopted ordinances.
(4)
Provide for the collections of monies due to the City by issuance
of permits, inspection fees and licenses.
(5)
Serve as secretary to the Board of Health or appoint a designee(s)
to serve.
(6)
Serve as a secretary to the Blighted Property Review Board or appoint
a designee(s) to serve.
(7)
Serve as secretary to the Altoona Code Appeals Board or appoint a
designee(s) to serve.
(8)
Serve as secretary to the Plumbing Board or appoint a designee(s)
to serve.
A.
Function. The City of Altoona Community Development Department shall:
(1)
Prepare, update and recommend municipal adoption of a Comprehensive
Plan, including the development and preparation of associated land
use controls. Administer and coordinate the review of all subdivision,
land development, and planned residential development plans and projects.
(2)
Coordinate with federal, state, regional and local agencies and organizations,
and adjacent municipalities that are involved in planning, redevelopment,
housing, transportation and economic development activities that will
affect the City of Altoona.
(3)
Collaborate with other agencies, organizations and development entities
to implement the Comprehensive Plan and related specific development
or redevelopment projects. Prepare applications and contracts for
public or private funding and financing of specific activities or
projects and administer programs and projects.
(4)
Prepare specific studies, specifications, plans and programs to meet
project requirements or City informational needs. Provide staff and
other professional and technical support to the Altoona Planning Commission,
Altoona Redevelopment Authority, Shade Tree Commission, and the Blighted
Property Review Board in their respective functions.
B.
Department head. The Community Development Department shall be headed
by a Director who shall be responsible to the City Manager for the
performance of the functions of the Department.
C.
Duties. The duties of the Director of the City of Altoona Community
Development Department shall include but not be limited to the following:
(1)
Supervise and administer the City of Altoona Community Development
Department in a professional manner.
(3)
Develop, prepare, and recommend land use ordinances and an Official
Map.
(4)
Administer and coordinate the review of all subdivision, land development,
and planned residential development plans and projects.
(5)
Assist and encourage other agencies, organizations and development
entities to implement the Comprehensive Plan and its related development
or redevelopment activities.
(6)
Prepare the application for public or private funding of specific
activities or projects, including the application preparation and
administration of the Federal Housing and Urban Development Entitlement
Program.
(7)
Assist in the development of a capital improvements program.
(8)
Administer housing rehabilitation programs and coordinate housing
development activities with the other public and private housing agencies
and financial institutions serving the City.
(9)
Prepare specific studies, reports, specifications and plans to meet
program or project requirements or to meet City informational needs.
(10)
Develop, maintain and coordinate relevant database files, including
but not limited to United States Census Data and other relevant City-developed
database information.
(11)
Coordinate the development and utilization of the City's Geographic
Information System.
(12)
Provide staff and other professional and technical support to the
Altoona Planning Commission, Shade Tree Commission, Blighted Property
Review Board, and Altoona Redevelopment Authority in their respective
functions.
(13)
Remediate blight and facilitate the redevelopment of the City by
acquiring and disposing of property in the City through appropriate
planning, legal and financial mechanisms.
(14)
Promote public interest in and understanding of the Comprehensive
Plan and planning processes.
(15)
Make recommendations to governmental, civic and private agencies
and individuals as to the effectiveness of the proposals of such agencies
and individuals.
(16)
Conduct other activities as may be assigned by the City Manager from
time to time.
(17)
Administer and enforce adopted zoning and subdivision codes.
(18)
Serve as secretary to the Zoning Hearing Board or appoint a designee(s)
to serve.
(19)
Coordinate the planting and maintenance of trees along municipal
rights-of-way in cooperation with the Shade Tree Commission.
A.
Function. The City of Altoona Human Resources Department shall be
responsible for developing and administering all matters pertaining
to the City's relationship with its employees, including but
not limited to recruitment, hiring, training, compensation and benefits,
discipline and discharge, and labor relations, in compliance with
all applicable laws.
B.
Department head. The City of Altoona Human Resources Department shall
be headed by a Director who shall be responsible to the City Manager
for the performance of the function of the Department.
C.
Duties. The duties of the Director of the City of Altoona Human Resources
Department shall include but not be limited to the following:
(1)
Supervise and administer the City of Altoona Human Resources Department
in a professional manner.
(2)
Recruit and select persons for municipal employment.
(3)
Develop and maintain the position classification and pay plans.
(4)
Participate in and administer labor relations programs, including
contract negotiations, contract administration and related programs.
(5)
Recommend, develop and implement rules, regulations and policies
governing City employees.
(6)
Develop and implement City-wide employee training and development
programs, and assist other departments in developing and implementing
departmental training and development programs.
(7)
Develop and implement City-wide personnel planning programs and assisting
other departments in developing and implementing departmental personnel
planning programs.
(8)
Serve as secretary to the Civil Service Boards and Commission(s)
or appoint a designee(s) to serve.
(9)
Develop and maintain records reflecting all aspects of the service
of municipal employees.
(10)
Make recommendations concerning employee benefits plans, and administer
all employee benefit plans.
(11)
Advise the City Manager and other departments on employee disciplinary
matters and other decisions related to labor and employee relations.
(12)
Provide advice to the City Manager and other departments to ensure
that all personnel actions, policies and programs (including employee
benefits) are in compliance with federal, state and local statutes,
ordinances, rules and regulations.
