The Village Board hereby designates the Clerk-Treasurer as the
official legal custodian of the public records of the Village, except
that the Fire Chief shall be the legal custodian of Fire Department
records. It shall be the responsibility of said custodians to carry
out all duties and responsibilities imposed upon the Village and the
legal custodians by the Wisconsin Public Records and Property Law,
as set forth in §§ 19.31 to 19.39, Wis. Stats. The
custodians shall be responsible for the timely response to any request
for access to the public records, the release of the public records
of the Village, the conditions under which records may be inspected
and the collection of costs for the location and reproduction of such
records.
The Village President is hereby designated as deputy legal custodian
to act as legal custodian in the absence of the Clerk-Treasurer.
It is directed that all employees of the Village be informed,
in writing, of the designation of the legal custodians and the deputy
legal custodian of the public records of the Village. Employees shall
be further informed of the duties of the official legal custodian
and shall also be made aware of the other requirements and provisions
of this chapter.
All requests for the release, inspection and/or reproduction
of public records of the Village shall be directed or referred to
the legal custodians who are hereby vested with full legal power to
make all necessary decisions relative to the release, inspection and
reproduction of public records and are further granted all authority
necessary to carry out all duties and responsibilities required by
either the Wisconsin Public Records and Property Law or this chapter.
The custodians shall establish hours when persons shall have access
to records. The Clerk-Treasurer shall prepare and post a notice to
the public regarding access to public records, pursuant to § 19.34,
Wis. Stats.
The cost of photocopying shall be $0.25 per page. It is intended
that this fee schedule shall cover the payment of the actual, necessary
and direct costs incurred in locating a document or in providing any
person with a reproduction of any of the records of the Village.
The records of the Village shall be retained and preserved by
the legal custodians, as required by all applicable laws, and no records
shall be destroyed without the prior written approval of the legal
custodian. Further, no record of the Village shall be destroyed after
the receipt of a request for such record until after the request is
granted or until any dispute concerning the request has been completely
and finally resolved.