[R.O. 2005 §2-16; CC 1997 §2-16; Charter §3.13(a); Ord. No. 2172 §1, 4-16-1997; Ord. No. 2207 §1, 10-15-1997; Ord. No. 2939 §1, 4-15-2009]
The Council shall meet regularly at least once each month. The regular meetings of the Council may be held on the first (1st) and third (3rd) Wednesday of each calendar month beginning at 7:00 P.M.
The place for holding each meeting of the Council shall be within the discretion of the Council to select and may be changed from time to time by the Council, if it so chooses. In no event shall any meeting of the Council be held outside the City limits.
All meetings of the Council shall be public meetings, at which the Council shall provide for public comments, unless public access has been restricted pursuant to law.
No action of the Council shall take effect unless the motion for the action and the vote by which it is disposed of shall take place by roll call vote at proceedings open to the public; except, however, those matters which may now or which may hereafter by law be heard in a closed meeting. In either case, members of the Council must be present to vote. The order of the roll call vote shall be the same for all motions made during a meeting. That order shall include the Mayor, District I Council members, District II Council members and District III Council members and shall change for each meeting on a rotating basis with the group/individual who voted last at the previous meeting voting first (1st) at the meeting.
The deadline for submission of items on the Council's tentative meeting agenda is established as 5:00 P.M. on the Thursday prior to regular Council meetings. The City Manager may add items to the agenda after the deadline, provided that the City Clerk timely publishes a revised notice of the agenda in compliance with Section 125.060 hereof. If the City Clerk is unable to timely publish a revised agenda, the agenda can only be revised by formal amendment at the Council's regular meeting.
[R.O. 2005 §2-17; Charter §3.13; Ord. No. 2186 §§1—3, 8-6-1997]
A special meeting shall be called through written request to the City Clerk or his/her designee by the Mayor or through written request to the City Clerk or his/her designee by at least one-half (½) of the Council members for a time not earlier than twenty-four (24) hours after notice is given to all members of the Council then in the City.
A closed vote may be called by the Mayor or at the request of at least one-half (½) of the Council members for a time not earlier than twenty-four (24) hours after notice is given to all members of the Council then in the City.
Emergency meetings of the Council may also be held at any time by the consent of two-thirds (2/3) of all the Council members in the City and such consent may be given either prior to or during the emergency meeting.
[R.O. 2005 §2-18; CC 1997 §2-18; Charter §3.13; Ord. No. 2204 §1, 10-15-1997]
Proposed ordinances shall be introduced by a member or members of the Council or by the Council as a whole in the form of a written bill. Said bill shall be sponsored and introduced according to the following procedures:
When a bill is ordered by an individual member of the Council, that member shall be listed on the heading of the bill as a sponsor and shall introduce said bill and be denoted as such.
When a bill is ordered by more than one (1) member of the Council, all sponsors shall be listed on the heading of the bill and, either prior to or during the agenda session, an individual member shall be designated to introduce the bill and be denoted as such.
When a bill is ordered by a member of the staff, sponsors for the bill shall be identified either prior to or during the agenda session and listed on the heading of the bill and an individual Council member shall be designated to introduce the bill and be denoted as such.
If the bill involves an issue applicable to a single district, either or both of the two (2) district members may be allowed to sponsor the bill and one (1) member shall be designated to introduce the bill and be denoted as such.
If Council members who have not ordered a bill wish to be listed as co-sponsors, permission must be granted by the individual ordering the bill.
During an agenda session, if it is determined that a bill lacks a sponsor, objections shall be deemed raised and the bill shall be removed as an agenda item. It may be resubmitted at a subsequent meeting in either the same or amended form and/or a substitute bill can be submitted by any member of the Council.
A bill may be withdrawn from consideration at any time by the sponsor(s).
Each bill that shall be introduced for passage as an ordinance shall be read by title or in full two (2) times and each reading shall be at a separate and distinct regular or special meeting of the Council. If a bill is read by title only, copies of the bill shall be made available for public inspection in an area at City Hall accessible at all hours to the public prior to the time the bill is under consideration by the Council.
However, a bill introduced for passage as an ordinance may be read more than one (1) time at a single regular or special meeting of the Council providing that the unanimous consent of the Council members present and voting on such proposition to be read more than one (1) time is obtained.
Copies of each proposed ordinance shall be provided to each Council member within a reasonable time after its placement on the agenda, but never less than forty-eight (48) hours before the start of the meeting. If this provision is violated, the Council member must object prior to the vote on the basis of this violation and in such event the vote shall be postponed. No ordinance shall be held invalid because of this provision, unless a Council member raises an objection before the vote.
Notwithstanding the foregoing provision, an ordinance deemed necessary for the immediate preservation of the public peace, health or safety may be passed as an emergency measure on the day of its introduction upon the affirmative vote of two-thirds (2/3) of all the members of the Council. Such emergency ordinances shall contain a declaration describing in clear and specific terms the facts and reasons constituting the emergency. All such ordinances shall be read in their entirety at least once before passage. No ordinance granting, reviewing or extending a franchise shall be passed as an emergency ordinance.
Every adopted ordinance subject to referendum shall become effective at the expiration of thirty (30) days after adoption or at any later date specified in such ordinance. All other ordinances shall become effective upon adoption and at any later date specified in the ordinance.
[R.O. 2005 §2-19; Charter §3.13]
If the Council adopts an amendment to a proposed ordinance which constitutes a change in substance and if a Council member objects to further consideration of the proposed ordinance for that reason, the proposed ordinance as amended shall be posted for public inspection in compliance with Article III, Section 3.13(e) of the Charter for one (1) week prior to its final passage. If no Council member objects, the failure to follow this provision shall not invalidate any adopted ordinance. Further, prior to the passage of any such amended proposed ordinance, the Council may by an explicit vote waive the one (1) week posting requirement by a two-thirds (2/3) majority vote of the Council.
[R.O. 2005 §2-20; CC 1997 §2-19]
The City hereby adopts the Scott, Foresman newly revised "Robert's Rules of Order" in all particulars excepting where there is a conflict with the State Statutes or ordinances of the City.
[R.O. 2005 §2-24; Ord. No. 2545 §2, 2-5-2003; Charter §3.4; Ord. No. 2739 §1(2—4), 1-18-2006, passed by a vote on April 4, 2006]
Holding Other Office. Except where authorized by law or pursuant to an agreement between the City and another entity of government, neither the Mayor nor any Council member shall hold any other City office or employment during the term for which he/she was elected and no former Mayor or Council member shall hold any compensated appointive City office or employment until one (1) year after the end of his/her service in the position to which he/she was elected or appointed; and in no event, even if authorized to hold additional City offices, shall any such Mayor or Council member exercise any voting rights in such office other than that to which they were elected or appointed to fill a vacancy in an elected office.
Appointments, Hirings And Removals. Neither the Mayor nor any Council Member shall in any manner dictate, encourage or discourage the appointment, hiring or removal of any City administrative officers or employees whom the City Manager or any of his/her subordinates are empowered to appoint or hire; provided however, the City Manager shall inform the Council of any person selected by the City Manager for appointment as Assistant City Manager or as a department head prior to such appointment. As a collective body the Mayor and Council Members may express their views and discuss with the City Manager anything pertaining to the appointment, hiring and removal of such officers and employees.
Interference With Any Department. Except for the purpose of inquiry, information or investigation as established by Article III, Section 3.11 of the Charter, the Mayor or Council members shall deal with City Officers and employees who are subject to the direction and supervision of the City Manager solely through the City Manager. Neither the Mayor nor Council members shall give any orders to any such officer or employee, either publicly or privately.