[R.O. 2005 §19-16; CC 1997 §19-16; Ord. No. 2790 §1, 8-16-2006; Ord. No. 3013 §2, 3-2-2011]
Created. There is hereby created in the City an advisory Park Board to include one (1) Council representative to be nominated annually by the Mayor from the members of the Council and three (3) Ellisville residents from each district nominated by their respective Council members with the approval of the Council. Citizen members shall serve a three (3) year term.
Meetings. All meetings shall be held in compliance with Title 39, Chapter 610, RSMo. The Park Board shall hold a minimum of four (4) regular meetings per year. Additional meetings may be scheduled at any time provided that there is at least twenty-four (24) hours' notice provided to the public, all members of the Park Board, including the Director of Parks and Recreation and Council representative. Five (5) members present at a meeting shall constitute a quorum.
Officers. The Chair shall be the Presiding Officer at all regular meetings of the Park Board and shall have a voice and vote the same as all other Park Board members. The Vice Chair shall serve in the absence of the Chair. The Chair and Vice Chair shall be elected in May by the Park Board to serve a one (1) year term beginning in June. Neither shall serve in the same position for more than two (2) consecutive terms.
Attendance. Park Board members absent from two (2) regular meetings in one (1) year shall be subject to replacement at the recommendation of the Park Board to the City Council.
Vacancies. Vacancies on the Park Board shall be reported to the City Council and shall be filled in like manner as the original appointments to maintain the equal representation of the districts. The new appointee shall serve the unexpired term.
Director Of Parks And Recreation. The Director of Parks and Recreation shall be an ex officio member of the Park Board acting in an advisory and consulting relationship and shall be entitled and required to attend all Park Board meetings. The Director of Parks and Recreation shall have custody of all the books, records and papers of the Park Board. If the Director is unable to attend a Board meeting, the meeting shall be attended by the Recreation Supervisor.
Secretary. The Park Board shall be provided with a Secretary by the City Manager who is not a voting member of the Board. It shall be the duty of the Secretary to take minutes of the proceedings of the Board. A set of minutes of the Park Board meetings shall be provided to the City Council on a regular basis.
Committees. The Park Board is empowered to form committees. Individual Park Board members will be selected to Chair each committee for designated approved projects. All meetings shall be held in compliance with Title 39, Chapter 610, RSMo. Meetings may be scheduled at any time provided that there is at least twenty-four (24) hours' notice provided to the public and all members of the committee.
[R.O. 2005 §19-17; CC 1997 §19-17]
The Park Board may provide advice and recommendations to the City Council on policy matters relating to the parks and park programs. "Policy matters" shall be defined to include recreational equipment and facilities, planning, recreation programs, public relations activities and park and recreation regulations.
The Park Board may also:
Identify park and recreation attitudes of residents and organizations in the community;
Inform the residents about the activities of the Park and Recreation Department;
Advise on basic policies that guide the department such as fees, charges, grounds and facility usage and programs;
Recommend new programs for inclusion into Park and Recreation Department offerings;
Submit all recommendations, advice or suggestions in writing to the City Council;
Form committees and enlist volunteers to implement programs and events approved by the City Council;
The Park Board may also recommend and conduct fund-raising activities with approval of the Council.
Any fund-raising activity which requires fiscal appropriations must first be submitted, in writing, to the City Manager for consideration with regard to fund availability and impact on other City services prior to approval by the Council.
The Park Board shall transfer all money as it is collected to the City Manager for deposit in a designated account. The account shall in all respects be controlled by the City and be administered in conformity with the City's accounting system. The account and all documents generated thereto shall at all times be available for inspection by the City Manager or designee.
At the end of the fund-raising activity, the Park Board will give a full accounting of all expenses and profits.
Unless approved by City Council, no Ellisville business will be solicited for money.