[R.O. 2006 §115.140; Code 1975 §21.900; CC 1985
§2-121; Ord. No. 21.820 §1, 5-9-1985]
There is hereby created the office of City Administrator.
[R.O. 2006 §115.150; Code 1975 §21.920; CC 1985
§2-122; Ord. No. 21.820 §3, 5-9-1985; Ord. No. 22.78, 10-20-2022]
The person appointed to the office of City Administrator shall
be at least twenty-four (24) years of age and a graduate of an accredited
university or college, majoring in public or municipal administration
or shall have the equivalent qualifications and experience in financial
administration and/or public relations fields.
[R.O. 2006 §115.160; Code 1975 §21.910; CC 1985
§2-123; Ord. No. 21.820 §§2, 6, 5-9-1985; Ord. No. 23.31, 5-4-2023]
The Mayor, with the advice and consent of a majority of the
Board of Aldermen, shall appoint a suitable person as City Administrator
who shall hold office at the pleasure of the Mayor and Board of Aldermen.
The City Administrator is responsible to and held accountable by the
Mayor and Board of Aldermen. Work is performed under general supervision
of the Mayor.
[R.O. 2006 §115.170; Code 1975 §§21.960, 21.970,
21.990; CC 1985 §§2-126, 2-128; Ord. No. 21.820 §7, 5-9-1985; Ord. No. 98.32 §1, 8-20-1998; Ord. No. 98.34 §1, 8-20-1998]
A. Administrative Office. The City Administrator shall be the
Chief Administrative Assistant subject to the Mayor and as such shall
be the Administrative Officer of the City Government. Except as otherwise
specified by ordinance or by State law, the City Administrator shall
coordinate and generally supervise the operation of all departments
of the City. The City Administrator shall devote his/her full-time
to the performance of the duties of his/her office.
B. Purchasing. The City Administrator shall be the purchasing
agent for the City and all purchases shall be made under his/her discretion
and supervision, and all such purchases shall be made in accordance
with purchasing rules and procedures approved by the Board of Aldermen
and set forth in this Code.
C. Budget. The City Administrator shall be the Budget Officer
of the City, and shall assemble estimates of the financial needs and
resources of the City for each ensuing year and shall prepare a program
of activities within the financial power of the City, embodying in
it a budget document with proper supporting schedules and an analysis
to be proposed to the Mayor and Board of Aldermen for their final
approval.
D. Financial Report. The City Administrator shall make monthly
reports to the Mayor and Board of Aldermen relative to the financial
coordination of the City. Such reports shall show the financial condition
of the City in relation to the budget.
E. Annual Report. The City Administrator shall prepare and
present to the Mayor and Board of Aldermen an annual report of the
City's affairs, including in such report a summary of reports of department
heads and such other reports as the Mayor and Board of Aldermen may
require.
F. Personnel System. The City Administrator shall act as a
Personnel Officer of the City and shall recommend an appropriate position
classification system and pay plan to the Mayor and Board of Aldermen.
The City Administrator, after consultation with department heads,
shall approve advancements and appropriate pay increases within the
approved pay plans and position classification system. The City Administrator
shall have the power to appoint and remove subordinate employees in
accordance with personnel system regulations approved by the Board
of Aldermen. The City Administrator shall make recommendations of
appointment and removal of appointed officials. The City Administrator
shall appoint or remove any department manager who is not otherwise
an appointed official.
[Ord. No. 23.01, 3-2-2023]
G. Policy Formulation. The City Administrator shall recommend
to the Mayor and Board of Aldermen adoption of such measures as he/she
may deem necessary or expedient for the health, safety, or welfare
of the City for the improvement of administrative services of the
City.
H. Boards, Commissions And Committees. The City Administrator
shall work with all City boards, commissions and committees to help
coordinate the work of each.
I. Attend Board Of Aldermen Meetings. The City Administrator
shall attend all meetings of the Board of Aldermen.
J. Bid Specifications. The City Administrator shall supervise
the preparation of all bid specifications for services and equipment.
K. State And Federal Aid Programs. The City Administrator shall
coordinate Federal and State programs which may have application to
the City.
L. Conference Attendance. The City Administrator shall attend
State and regional conferences and programs applicable to his/her
office, and the business of the City, whenever such attendance is
directed and approved by the Board of Aldermen and Mayor.
M. Press Releases. The City Administrator shall be responsible
for keeping the public informed in the purposes and methods of City
Government through all available news media after first having all
news releases approved by the Mayor.
N. Record Keeping. The City Administrator shall keep full and
accurate records of all actions taken by him/her in the course of
his/her duties, and he/she shall safely and properly keep all records
and papers belonging to the City and entrusted to his/her care; all
such records shall be and remain the property of the City and be open
to inspection by the Mayor and Board of Aldermen at all times.
O. Grant Applications. In order to obtain any and all grants
that may be available from the Federal and State Governments and any
and all other grants which would benefit the citizens of this City,
the City Administrator, with the consent of the Mayor and the Board
of Aldermen shall do all things necessary and proper, including the
retaining and employing of professional and administrative assistants
to make application, negotiate and obtain any and all such available
grants. Any forms of remuneration, compensation, charges, costs and
expenses shall be borne solely from any such grants that might be
obtained and as allowed by law.
P. Miscellaneous. In addition to the other duties, the City
Administrator shall perform all other duties prescribed by the Mayor
and Board of Aldermen.
[R.O. 2006 §115.180; Code 1975 §21.970; CC 1985
§2-127; Ord. No. 21.820 §8, 5-9-1985]
A. City Property. The City Administrator shall have supervisory
responsibility for all real and personal property of the City. He/she
shall have supervisory responsibility for all inventories of such
property and for the upkeep of all such property. Personal property
may be sold by the City Administrator only with approval of the Board
of Aldermen. Real property may be sold only with the approval of the
Board of Aldermen by resolution or ordinance.
B. Set Administrative Policies. The City Administrator shall
have the power to prescribe such rules and regulations as he/she shall
deem necessary or expedient for the conduct of administrative agencies
subject to his/her authority, and he/she shall have the power to revoke,
suspend, or amend any rule or regulations of the administrative service
except those prescribed by the Board of Aldermen.
C. Coordinate Departments. The City Administrator shall have
the power to coordinate the work of all the departments of the City,
and, at times of an emergency, shall have authority to assign the
employees of the City to any department where they are needed for
the most effective discharge of the functions of City Government.
D. Investigate And Report. The City Administrator shall have
the power to investigate and to examine or inquire into the affairs
or operation of any department of the City under his/her jurisdiction,
and shall report on any condition or fact concerning the City Government
requested by the Mayor or Board of Aldermen.
E. Coordinate Officials. The City Administrator shall have
the power to overrule any action taken by a department head, and may
supersede him/her in the functions of his/her office.
F. Appear Before The Board Of Aldermen. The City Administrator
shall have the power to appear before and address the Board of Aldermen
at any meeting.
G. At
no time shall the duties or powers of the City Administrator supersede
the action by the Mayor.
[Ord. No. 18.23, 5-3-2018]
A. Whenever
the City Administrator may deem it necessary to designate an appropriate
officer to act in his/her place when the City Administrator is out
of the office or otherwise unavailable the City Administrator shall
designate in writing, by name and title, the City official who shall
perform the duties and exercise the powers of the City Administrator
during the period of absence. Such written designation shall be filed
with the City Clerk and promptly communicated to the Mayor, members
of the Board of Aldermen, and all department heads.
B. Whenever the City Administrator is out of the office or otherwise unavailable and has not designated an officer to act in his/her place pursuant to Subsection
(A) above the Assistant City Administrator shall act in the place of the City Administrator. If the Assistant City Administrator is unavailable or unable to act, the Building Official shall then become acting City Administrator until the return of the City Administrator.
[R.O. 2006 §115.190; Code 1975 §21.980; CC 1985
§2-129; Ord. No. 21.820 §9, 5-9-1985]
No member of the Board of Aldermen shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator except at the express direction of the Board
of Aldermen, or with the approval of the City Administrator.