[R.O. 2006 §115.200; Code 1975 §21.400; CC 1985 §2-141; Ord. No. 23.31, 5-4-2023]
The majority of the Board of Aldermen shall select a qualified person for the position of City Clerk who shall hold office at the pleasure of the Board of Aldermen. The City Clerk is responsible to and held accountable by the Mayor and Board of Aldermen. Work is performed under general supervision of the City Administrator.
[R.O. 2006 §115.210; Code 1975 §21.420; CC 1985 §2-142; Ord. No. 98.32 §2, 8-20-1998; Ord. No. 98.34 §2, 8-20-1998; Ord. No. 99.23 §1, 9-2-1999]
A. 
The City Clerk shall, in addition to other duties which are or may be required of him/her by this Code or other ordinance, attend all meetings of the Board of Aldermen and keep a journal of the proceedings of the Board of Aldermen.
B. 
He/she shall safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care.
C. 
He/she shall countersign all City bonds, warrants, drafts and orders upon the Treasury for money, and shall see that all ordinances appropriating money out of the Treasury are endorsed by the Treasurer before passage, and shall affix thereto the Seal of the City and keep a record thereof, showing the number, date and amount thereof, the name of the person to whom, and on what account issued, and when redeemed.
D. 
He/she shall record the certificates, oaths and bonds of all the City Officers.
E. 
He/she shall keep an index of the records of the proceedings of the Board of Aldermen.
F. 
He/she shall prepare semi-annually a statement of the receipts and expenditures of the City, and cause the same to be published in a newspaper published in the City.
G. 
He/she shall furnish without delay to any person, when called upon during business hours to do so, certified copies of any records, books, or papers which are in his/her custody, for which services a reasonable fee to be set by City ordinance may be charged, and which shall be paid by the person demanding such certified copy into the Treasury of the City.
H. 
He/she shall, in coordination with the Mayor and City Administrator, submit to the Board of Aldermen an agenda for each regular Board meeting at least forty-eight (48) hours before the time of the regular meeting.
I. 
The City Clerk, after a sealed bid opening, will forward the bids to the City Administrator for presentation to the Board of Aldermen.
[R.O. 2006 §115.220; Code 1975 §21.760; CC 1985 §2-143]
The City Clerk shall have free access to the office of the City Treasurer for the inspection of all books, accounts and papers which it contains, and free access to all other offices of this City for the inspection of such books, accounts and papers as concern any of their duties.