[R.O. 2006 §115.200; Code 1975 §21.400; CC 1985
§2-141; Ord. No. 23.31, 5-4-2023]
The majority of the Board of Aldermen shall select a qualified
person for the position of City Clerk who shall hold office at the
pleasure of the Board of Aldermen. The City Clerk is responsible to
and held accountable by the Mayor and Board of Aldermen. Work is performed
under general supervision of the City Administrator.
[R.O. 2006 §115.210; Code 1975 §21.420; CC 1985
§2-142; Ord. No. 98.32 §2, 8-20-1998; Ord. No. 98.34 §2, 8-20-1998; Ord.
No. 99.23 §1, 9-2-1999]
A. The
City Clerk shall, in addition to other duties which are or may be
required of him/her by this Code or other ordinance, attend all meetings
of the Board of Aldermen and keep a journal of the proceedings of
the Board of Aldermen.
B. He/she
shall safely and properly keep all the records and papers belonging
to the City which may be entrusted to his/her care.
C. He/she
shall countersign all City bonds, warrants, drafts and orders upon
the Treasury for money, and shall see that all ordinances appropriating
money out of the Treasury are endorsed by the Treasurer before passage,
and shall affix thereto the Seal of the City and keep a record thereof,
showing the number, date and amount thereof, the name of the person
to whom, and on what account issued, and when redeemed.
D. He/she
shall record the certificates, oaths and bonds of all the City Officers.
E. He/she
shall keep an index of the records of the proceedings of the Board
of Aldermen.
F. He/she
shall prepare semi-annually a statement of the receipts and expenditures
of the City, and cause the same to be published in a newspaper published
in the City.
G. He/she
shall furnish without delay to any person, when called upon during
business hours to do so, certified copies of any records, books, or
papers which are in his/her custody, for which services a reasonable
fee to be set by City ordinance may be charged, and which shall be
paid by the person demanding such certified copy into the Treasury
of the City.
H. He/she
shall, in coordination with the Mayor and City Administrator, submit
to the Board of Aldermen an agenda for each regular Board meeting
at least forty-eight (48) hours before the time of the regular meeting.
I. The
City Clerk, after a sealed bid opening, will forward the bids to the
City Administrator for presentation to the Board of Aldermen.
[R.O. 2006 §115.220; Code 1975 §21.760; CC 1985
§2-143]
The City Clerk shall have free access to the office of the City
Treasurer for the inspection of all books, accounts and papers which
it contains, and free access to all other offices of this City for
the inspection of such books, accounts and papers as concern any of
their duties.