[Ord. No. 08.32 §4, 12-22-2008; Ord. No. 09.09 §4, 2-5-2009; Ord. No. 09.11 §4, 2-24-2009; Ord. No. 10.04 §§1 — 2, 2-8-2010; Ord. No. 11.68 §1, 11-17-2011; Ord. No. 15.31 §3 — 4, 4-2-2015; Ord. No. 16.01 §1, 1-7-2016]
The City of Osage Beach's sports fields and other park facilities (pavilions and softball/baseball and soccer fields) at both Peanick Park and the Osage Beach City Park are available for reservation by the public when not otherwise scheduled.
Reservations for park facilities may be made throughout the year based on availability. The Parks and Recreation Department must approve all reservations.
Reservations shall be made by submitting a park use application for permit prior to the event by fax, e-mail, postal mail, or in person at the City of Osage Beach — City Hall, Parks and Recreation Department, 1000 City Parkway, Osage Beach, Missouri, 65065, during normal business hours, excluding legal holidays.
Reservations requested the day of the event may be taken at the discretion of the Parks and Recreation Department.
Field reservations include field preparation and field lights as needed.
Inclement weather. The City's Parks and Recreation Department will determine field playability. In the event inclement weather occurs after the Parks and Recreation Department's business hours, the applicant will be responsible for determining if the event occurs or is canceled.
All sports fields may be closed for maintenance starting December — February and periodically throughout the year for routine maintenance.
The Parks and Recreation Department shall make available to the public dates and times of park closings. However, if determined by the Parks and Recreation Department, dates and times of scheduled park closings change, reservations shall resume and shall be made on a first come, first serve basis.
Fee schedule — Peanick Park and Osage Beach City Park.
Payments and deposits.
Park user fees shall be paid prior to event. The City reserves the right to request a non-refundable security deposit if deemed necessary by the City.
A minimum vendor fee of fifteen dollars ($15.00) shall be paid prior to the event.
Other applicable fees determined to be owed by the applicant at the conclusion of the event may be invoiced and paid within ten (10) days from the event date, if agreed to by the City.
Modifications and refunds.
Applicants may cancel reservations no less than forty-eight (48) hours prior to reserved date to receive full refund, otherwise no refund or credit will be given.
Applicants may modify reservations forty-eight (48) hours prior to reserved date to receive any refund or credit due. Any additional user fees due to the City shall be paid at the time of modification. The Parks and Recreation Department must approve all modifications.
Cancellations and modifications shall be made by phone, email, postal mail or in person at the City of Osage Beach — City Hall, Parks and Recreation Department, 1000 City Parkway, Osage Beach, Missouri, 65065, during normal business hours, excluding legal holidays.
The City reserves the right to postpone, cancel or delay any activity on City property.
Use terms of agreement.
Reservations are only for designated area/facility permitted and limited to activity listed. Use of other areas/facilities not listed on the permit may result in user fees assessed and may be grounds for immediate removal from City property.
Reservations requiring the use of scoreboards and/or locked facilities after business hours may require a deposit by the permitted applicant. The permitted applicant shall be responsible for turning on and turning off all scoreboards and unlocking and locking the appropriate facilities under their care.
Admission fees shall not be charged to the general public to any City facility for any event without prior approval from the City. Vendor fees apply as set forth in 245.040(A)(2).
It is unlawful for any material such as sand, dirt or other substances to be added or taken off any sports fields at any time. All sports field preparation shall be done by the Parks and Recreation Department. The Parks and Recreation Department may authorize field preparation by permitted event applicants.
Tents, awnings, canopies and temporary structures or fences are not allowed without prior approval in writing by the Parks and Recreation Department.
Applicant is responsible for cleaning, trash disposal and any repairs necessary as a result of the event.
The City reserves the right to cancel or revoke any permit at its discretion.
Applicant agrees to indemnify and hold harmless the City of Osage Beach, its employees and agents for all liability claims arising out of the event.
The City reserves the right to request a certificate of insurance showing the City as additional insured with specific liability coverage as deemed necessary by the City.
Applicant agrees to comply with all City codes, applicable laws, regulations and orders of the City Administrator.