[Ord. No. 08.32 §4, 12-22-2008; Ord. No. 09.09 §4, 2-5-2009; Ord.
No. 09.11 §4, 2-24-2009; Ord. No. 10.04 §§1 — 2, 2-8-2010; Ord. No. 11.68 §1, 11-17-2011; Ord. No. 15.31 §3 — 4, 4-2-2015; Ord. No. 16.01 §1, 1-7-2016]
A.
The City of Osage Beach's sports fields and other park facilities
(pavilions and softball/baseball and soccer fields) at both Peanick
Park and the Osage Beach City Park are available for reservation by
the public when not otherwise scheduled.
1.
Reservations.
a.
Reservation procedures.
(1)
Reservations for park facilities may be made throughout
the year based on availability. The Parks and Recreation Department
must approve all reservations.
(2)
Reservations shall be made by submitting a park
use application for permit prior to the event by fax, e-mail, postal
mail, or in person at the City of Osage Beach — City Hall, Parks
and Recreation Department, 1000 City Parkway, Osage Beach, Missouri,
65065, during normal business hours, excluding legal holidays.
(3)
Reservations requested the day of the event may
be taken at the discretion of the Parks and Recreation Department.
(4)
Field reservations include field preparation and
field lights as needed.
b.
Inclement weather. The City's Parks and
Recreation Department will determine field playability. In the event
inclement weather occurs after the Parks and Recreation Department's
business hours, the applicant will be responsible for determining
if the event occurs or is canceled.
c.
Maintenance schedule.
(1)
All sports fields may be closed for maintenance
starting December — February and periodically throughout the
year for routine maintenance.
(2)
The Parks and Recreation Department shall make
available to the public dates and times of park closings. However,
if determined by the Parks and Recreation Department, dates and times
of scheduled park closings change, reservations shall resume and shall
be made on a first come, first serve basis.
2.
User fees.
a.
Fee schedule — Peanick Park and Osage Beach City Park.
|
Peanick Park and Osage Beach City Park Fees
| ||
|---|---|---|
|
Pavilion Rental
| ||
|
1/2 day (4 hours)
|
$20.00
| |
|
Full day (8 hours)
|
$35.00
| |
|
Sports Fields — soccer and baseball/softball
| ||
|
Field use/per field
| ||
|
Per hour/per field
|
$15.00
| |
|
1/2 day (4 hours)
|
$50.00
| |
|
Full day (8 hours)
|
$100.00
| |
|
Youth associations/little league and other private league
play
| ||
|
Game play — per team/per season
|
$45.00
| |
|
Practice play — per hour
|
$5.00
| |
|
City Sponsored Leagues
| ||
|
City sponsored league play — adult
| ||
|
Game play — per team/per season*
|
$325.00
| |
|
Practice play — per hour
|
$5.00
| |
|
Vendors
| ||
|
Vendor fee
|
Minimum of $15.00
Or 3% of gross sales, if greater
| |
b.
Payments and deposits.
(1)
Park user fees shall be paid prior to event. The
City reserves the right to request a non-refundable security deposit
if deemed necessary by the City.
(2)
A minimum vendor fee of fifteen dollars ($15.00)
shall be paid prior to the event.
(3)
Other applicable fees determined to be owed by
the applicant at the conclusion of the event may be invoiced and paid
within ten (10) days from the event date, if agreed to by the City.
c.
Modifications and refunds.
(1)
Applicants may cancel reservations no less than
forty-eight (48) hours prior to reserved date to receive full refund,
otherwise no refund or credit will be given.
(2)
Applicants may modify reservations forty-eight
(48) hours prior to reserved date to receive any refund or credit
due. Any additional user fees due to the City shall be paid at the
time of modification. The Parks and Recreation Department must approve
all modifications.
(3)
Cancellations and modifications shall be made by
phone, email, postal mail or in person at the City of Osage Beach
— City Hall, Parks and Recreation Department, 1000 City Parkway,
Osage Beach, Missouri, 65065, during normal business hours, excluding
legal holidays.
(4)
The City reserves the right to postpone, cancel
or delay any activity on City property.
d.
Use terms of agreement.
(1)
Reservations are only for designated area/facility
permitted and limited to activity listed. Use of other areas/facilities
not listed on the permit may result in user fees assessed and may
be grounds for immediate removal from City property.
(2)
Reservations requiring the use of scoreboards and/or
locked facilities after business hours may require a deposit by the
permitted applicant. The permitted applicant shall be responsible
for turning on and turning off all scoreboards and unlocking and locking
the appropriate facilities under their care.
(3)
Admission fees shall not be charged to the general
public to any City facility for any event without prior approval from
the City. Vendor fees apply as set forth in 245.040(A)(2).
(4)
It is unlawful for any material such as sand, dirt
or other substances to be added or taken off any sports fields at
any time. All sports field preparation shall be done by the Parks
and Recreation Department. The Parks and Recreation Department may
authorize field preparation by permitted event applicants.
(5)
Tents, awnings, canopies and temporary structures
or fences are not allowed without prior approval in writing by the
Parks and Recreation Department.
(6)
Applicant is responsible for cleaning, trash disposal
and any repairs necessary as a result of the event.
(7)
The City reserves the right to cancel or revoke
any permit at its discretion.
(8)
Applicant agrees to indemnify and hold harmless
the City of Osage Beach, its employees and agents for all liability
claims arising out of the event.
(9)
The City reserves the right to request a certificate
of insurance showing the City as additional insured with specific
liability coverage as deemed necessary by the City.
(10)
Applicant agrees to comply with all City codes,
applicable laws, regulations and orders of the City Administrator.
