[Ord. No. 030714A §§1 — 2, 7-14-2003; Ord. No. 040510F §§1 — 2, 5-10-2004]
A. 
The Board of Aldermen will elect a Clerk for such Board to be known as the "City Clerk" until his/her qualified successor is selected as provided by Statute or ordinance.
B. 
The City Clerk, before commencing the duties of office, will execute a bond in the amount of fifty thousand dollars ($50,000.00) conditioned upon the faithful performance of his/her duties.
[Ord. No. 030714A §§3 — 20, 7-14-2003; Ord. No. 040510F §§3 — 20, 5-10-2004; Ord. No. 120109 §1, 1-9-2012]
A. 
The duties of the City Clerk shall be as follows:
1. 
The City Clerk will keep a journal of the proceedings of the Board of Aldermen with the minutes posted in the time required by State Statutes.
2. 
The Clerk will seal and attest all contracts of the City and all licenses, permits and such other documents as will require this formality.
3. 
He/she will safely and properly keep all records and papers belonging to the City, which will be entrusted to his/her care. In addition to the record of ordinances and other records which the Clerk is required by Statute to keep a register of all licenses and permits issued and the payments thereon; a record showing all of the officers and regular employees of the City; and such other records as may be required by the Board of Aldermen or Mayor. The City Clerk will file and arrange all records in a standardized manner in a cross-indexed filing system.
4. 
The Clerk will be the official custodian of these records and all documents belonging to the City, which are not assigned to the custody of another City Officer. He/she will be the custodian of the City Seal and will affix its impression on documents whenever this is required.
5. 
The Clerk will keep and maintain a proper index to all documents and records kept by him/her for ready access thereto and use thereof may be had. He/she will develop a standard index file for all documents.
6. 
The Clerk is hereby empowered to administer official oaths and oaths to persons certifying demands of claims against the City.
7. 
The Clerk will keep all deeds and papers showing title of the City to any property and all bonds given by officers and contractors of the City.
8. 
The Clerk will handle election registration and procedures with Greene County, register eligible voters and verify election results to the Board of Aldermen.
9. 
The Clerk will keep in contact with the City Attorney and provide reports and forms to department heads and Board of Aldermen as requested.
10. 
The Clerk will perform office administration tasks such as copying, filing, faxing, bookkeeping, etc. He/she will utilize computer applications for inventory, work processing, bookkeeping, etc.
11. 
The Clerk will operate general office equipment such as computers, copiers, fax machines, etc., and other standard business equipment as may be required.
12. 
The Clerk shall perform clerical functions in assigned departments such as answering the phone on an as needed basis.
13. 
The Clerk must deal effectively and courteously with the general public. He/she will answer questions asked by the general public both in person and by phone; disseminates information related to job applications, voter registration, license applications, etc., and other City business.
14. 
The City Clerk will keep City maps updated and assign street addresses to new subdivisions.
15. 
The City Clerk will issue zoning permits.
16. 
The City Clerk shall post the Planning and Zoning Commission agenda; gather all material for the Planning and Zoning agenda; and must be familiar with Planning and Zoning regulations.
17. 
The City Clerk will give written notices to violators of City ordinances, when appropriate.
18. 
In addition to the duties herein provided, the Clerk shall perform such other duties and functions as may be required by Statute or ordinance or may be requested by the Board of Aldermen or the Mayor under the general direction of the City Administrator.
[Ord. No. 030714A §21, 7-14-2003; Ord. No. 040510F §21, 5-10-2004]
A. 
Qualifications Required. Any combination of education, training and experience providing the following knowledge, skills and abilities: Must possess demonstrated leadership ability with a strong record of achievement. Ability to obtain thorough knowledge of municipal government; prepare and maintain manual and computer files and records of a widely varied nature; read, learn and apply State and local election laws and procedures; make independent decisions, demonstrate sound judgment and exercise initiative; accurately analyze the historical value of documents or records and coordinate the City archives; possess excellent human relations' skills with associates and the general public; follow oral and written instructions; communicate effectively both verbally and in writing; perform effectively as a member of a team in carrying out the City's quality management philosophy; perform the essential functions of the job without posing a direct threat to the health and safety of others.
Must have the ability to lead and manage an organization of diverse individuals and to ensure that both department and City goals and objectives are accomplished.
B. 
Essential Functions. Sight, hearing, speech, use of both arms and hands, frequent lateral mobility, mentally analyze a situation, solve problems and make decisions under pressure in area of responsibility.
Performs bending, squatting, sorting and reaching from ground level to six (6) feet in height. Must be able to sit for extended periods of time and must be able to grasp, push, pull and lift objects weighing twenty-five (25) pounds. Works primarily indoors in office setting with heating and cooling regulated. May be exposed to extreme weather conditions, dust and/or pollen.
C. 
Miscellaneous Requirements. Must have a valid Missouri State driver's license. Must pass a pre-employment physical, substance abuse test and will be subject to random substance abuse testing.
[Ord. No. 030714A §22, 7-14-2003; Ord. No. 040510F §22, 5-10-2004]
The City Clerk shall abide by the terms of all other ordinances, State or Federal laws, Statutes or regulations and shall be responsible for compliance with the City policy manual.