[Ord. No. 97-27 § 1, 9-24-1997]
There is hereby created the office of City Administrator for
the City of Lexington, Missouri.
[Ord. No. 97-27 § 1, 9-24-1997; Ord. No. 2009-14 § 1, 4-28-2009; Ord.
No. 2019-29, 7-23-2019]
The Administrative Support Team Group shall review applicants
for the City Administrator position and recommend to the Mayor and
City Council the three (3) most qualified applicants, in rank order,
for final selection. The City Council and Mayor shall interview the
top three (3) applicants, in person, for the final selection and appointment.
[Ord. No. 97-27 § 1, 9-24-1997; Ord. No. 2009-14 § 2, 4-28-2009]
The person appointed to the office of City Administrator shall
be a U.S. citizen, at least twenty-one (21) years of age. The City
Administrator shall be a graduate of an accredited university or college
with emphasis in public/municipal administration, community/urban
planning, public relations, finance, written and spoken communications
or possess equal qualifications and experience.
[Ord. No. 97-27 § 1, 9-24-1997; Ord. No. 2009-14 § 3, 4-28-2009]
The City Administrator, before entering upon the duties of the
office, must be bonded in the amount of one hundred thousand dollars
($100,000.00); and such bond shall insure the City of Lexington for
the faithful and honest performance of the duties for the City of
Lexington and for rendering a full and proper account to the City
of Lexington for funds and property which come into the possession
or control of the City Administrator. The cost of such bond shall
be paid by the City of Lexington.
[Ord. No. 97-27 § 1, 9-24-1997; Ord. No. 2009-14 §§ 4-17, 4-28-2009]
The duties of the City Administrator shall include but not be
limited to the following:
1.
Administrative office. The City Administrator shall
be the Chief Administrative Assistant to the Mayor, and as such shall
be the administrative officer of the City government. Except as otherwise
specified by ordinance or by the State of Missouri, the City Administrator
shall coordinate and generally supervise the operations, administration
and management of government business and employees of the City, subject
to the direction and supervision of the Mayor and City Council.
2.
Set administrative policies. The City Administrator
shall prescribe and promulgate, with the assistance of the City Attorney,
reasonable rules and regulations as he/she shall deem necessary or
expedient for the conduct of the City's functions and business.
3.
Recordkeeping. The City Administrator shall insure
full and accurate records of all actions taken, shall safely and properly
keep all records and papers entrusted to the City Administrator, all
records shall be and remain the property of the City and be open to
inspection by the Mayor and City Council at all times.
4.
City property. The City Administrator shall arrange
and effectuate the purchase, acquisition, sale, lease or transfer
of real and personal property as directed by the Mayor and City Council
in resolutions and/or ordinances duly passed according to law. Supervise
the maintenance of all real and personal property of the City and
records pertaining thereto. Shall maintain accurate inventories on
the supplies, property, equipment and real and personal property of
the City.
5.
Personnel system. The City Administrator shall function
as personnel officer of the City, present the Mayor and Council a
position classification system and wage scale plan for all departments
and implement the plan upon adoption. Conduct employment and/or discharge
interviews/conferences; and inform the Mayor and Council on the hiring,
disciplinary, suspension or firing of any City employee. The City
Administrator is vested with discretionary authority in the application,
interpretation and consideration of personnel matters.
6.
Coordinate departments. The City Administrator will
have the authority to assign the employees of the City to any department
where they are needed for the most effective discharge of the functions
of City Government after consulting with department heads.
7.
Investigate and report. Upon written request of
the Mayor or a majority of Council members, investigate, examine or
inquire into the affairs and operations of the departments of City
Government as reasonably necessary to report on the affairs and overall
operations of the department. The City Administrator shall report
in writing to the Mayor and Council within sixty (60) days his/her
findings on these matters.
8.
Purchasing agent. The City Administrator shall function
as purchasing agent for the City. Supervise all purchases according
to procedures established by the Mayor and City Council, prepare bid
specifications for services and goods, and then present a summary
of the bids to the City Council for approval. The City Administrator
is authorized to approve purchases up to two thousand five hundred
dollars ($2,500.00).
9.
Budget. The City Administrator will perform as Budget
Officer for the City by preparing a five (5) year budget plan reflecting
the resources and requirements of the City. Provides the Mayor and
City Council documentation, analysis and supporting schedules for
approval.
10.
Financial reports. The City Administrator will furnish
the Mayor and City Council a monthly report to reflect a summary of
income and expenditures to date and a chart depicting actual income
and expenditures. A quarterly report will be presented to depict anticipated
income and expenditures.
11.
Annual reports. The City Administrator will present
to the Mayor and City Council an annual report reflecting financial
status summary of accomplishments, lists of grants, unmet needs, anticipated
changes/updates to the five (5) year plan and status of the City Government.
12.
City Council agenda. The City Administrator will
prepare a written agenda for each Council meeting at least four (4)
days prior to the regularly scheduled Council meeting. Ensure the
location is published in the local newspaper, the Internet and any
other means two (2) weeks prior to the meeting date.
13.
Council meetings. The City Administrator shall attend
all regularly scheduled Council meetings and Council committee meetings.
14.
Boards and committees. The City Administrator shall
cooperate in working with the City boards and committees and assist
in coordinating the activities of the various committees and boards.
15.
State and Federal-aid programs. The City Administrator
will coordinate with the Federal and State Governments in procuring
financial and community improvement programs for participation by
the City. Cooperate with civic organizations to further community
support, economic development and industrial growth.
16.
Professional conferences. The City Administrator
may, as authorized by the Mayor and City Council, participate in professional
conferences, programs and/or training pertinent to business of the
City.
17.
Policy formulation. The City Administrator shall
recommend to the Mayor and Council any appropriate measures to improve
the health, safety or welfare of the City.
18.
Press releases. The City Administrator shall inform
the public of the purposes and activities of City Government through
available news media monthly.
19.
Miscellaneous. The City Administrator shall perform
any and all other duties as prescribed by the Mayor and City Council.
[Ord. No. 97-27 § 1, 9-24-1997; Ord. No. 2009-14 § 18, 4-28-2009]
The City Administrator shall be a salaried exempt employee who
shall receive compensation as may be determined from time to time
by the Mayor and City Council. Such compensation shall be payable
biweekly. The City Administrator will receive the same fringe benefits
as all other employees as established by ordinance, the personnel
policy manual or as approved by City Council.
[Ord. No. 97-27 § 1, 9-24-1997]
The City Administrator may be suspended for cause with full
pay and benefits at any time by the Mayor with the approval of a majority
of the whole City Council. The City Administrator may appeal said
suspension, in writing, stating the reason for the appeal. The appeal
must be within ten (10) calendar days of the effective date of the
suspension and must be delivered to the City Clerk. The City Council
shall review the appeal and the records of the action at the next
regularly scheduled City Council meeting after receipt of the appeal.
The decision of the City Council concerning suspension shall be final.
The City Administrator shall be notified in writing of the decision.
[Ord. No. 97-27 § 1, 9-24-1997; Ord. No. 2009-14 § 19, 4-28-2009; Ord.
No. 2013-21 § 1, 6-25-2013]
The City Administrator may be terminated at any time without
cause upon a three-fourths vote of the full City Council elected to
serve, independently of the Mayor's approval or disapproval. The City
Administrator may appeal a dismissal, in writing, to the City Council
within ten (10) days of the effective date of dismissal. The appeal
shall be delivered to the City Clerk who shall deliver the appeal
to the City Council on or before the next regularly scheduled City
Council meeting. The City Council shall review said appeal and the
records of the action. The City Administrator shall be notified in
writing of the decision of the City Council, and said decision concerning
dismissal shall be final. The City Administrator shall receive his/her
salary for two (2) calendar months unless contractually stated otherwise
plus all other benefits due to the City Administrator pursuant to
personnel policies enumerated in the City Code, following the final
dismissal date; provided, however, that if the City Administrator
shall be terminated for acts of dishonesty or acts of moral turpitude,
such salary shall not be allowed.
[Ord. No. 2009-14 § 20, 4-28-2009]
The Mayor or City Council member will not interfere with the
conduct of any department or duties of employees subordinate to the
City Administrator.
