[1997 Code § 3-17]
Under direction of the Mayor and Council this position is responsible
for and participates in the legally established activities of the
City Clerk's office by the New Jersey statutes. The Clerk provides
supervision to the clerical staff assigned to work in the office.
[1997 Code § 3-18]
The Clerk must be a Registered Municipal Clerk pursuant to N.J.S.A.
40A:9-133 et seq.
[1997 Code § 3-19]
General powers and duties are as follows:
A. As secretary to the Governing Body, the City Clerk:
(1) Is custodian of municipal records.
(2) Is responsible for recording official minutes of the Governing Body.
(3) Prepares meeting agendas.
(4) Attends all meetings of City Council, both regular and special.
(5) Maintains original copies of all resolutions and ordinances.
(6) Handles municipal correspondence, both incoming and outgoing.
(7) Processes, records, files and advertises, when required by law, ordinances,
resolutions, contracts, municipal budgets and pre-bid notices for
the purchase of equipment, services and supplies.
(8) Prepares all public notices for public hearings and meeting agendas
and handles liaison work between the public and Governing Body.
(9) Furnishes general information to the public and news media.
B. As secretary of the municipal corporation, the City Clerk:
(1) Maintains custody of the Municipal Seal and signs and maintains bonds,
notes, deeds, contracts and other official documents.
(2) Receives service of legal documents.
C. As Election official, the City Clerk:
(1) Serves as the election official as provided in Title 19 of the New
Jersey statutes.
(2) Is the chief registrar of voters in the municipality.
(3) Supervises municipal elections.
(4) Works with the County of Atlantic on the municipal level during primary
and general elections.
D. As Administrative Official, the City Clerk:
(1) Issues a variety of permits and licenses, collects and records fees
and maintains records.
(2) Purchases supplies and equipment when required.
(3) Receives and files bonds and insurance policies.
(4) Directs correspondence and inquiries for action for various municipal
departments.
(5) Conducts business with other municipal departments as directed by
the Governing Body.
(6) Performs assessment searches.
(7) Is responsible for land sale moneys and closing terms.
(8) Is the mercantile tax collector.
(9) Is the clerk and staff assistant to the City Administrator and Treasurer
in all financial duties, bank deposits, payroll and monthly bills.
E. As Registrar of Vital Statistics, the City Clerk:
(1) Receives information pertaining to births, marriages and deaths by
receipt and completion of certificates.
(2) Prepares a statistical reporting system for births, marriages and
deaths as required by law.
(3) Issues certified copies of marriage, birth, and death records, collects
fees and maintains accounts for collections.