The Board of Aldermen shall elect a Clerk for such Board, to be known as "the City Clerk", whose duties and term of office shall be fixed by ordinance. Among other things, the City Clerk shall keep a journal of the proceedings of the Board of Aldermen. He/she shall safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City; he/she is hereby empowered to administer official oaths and oaths to persons certifying to demands or claims against the City.
[CC 1990 §§2-118 — 2-120, 2-124 — 2-127; CC 1978 §§125.115, 125.119, 125.123, 125.311, 125.313; Ord. No. 336 §4, 8-11-1999; Ord. No. 403, 3-13-2007]
A. 
Bond. He/she shall execute to the City a bond in the sum of fifteen thousand dollars ($15,000.00), which bond shall be approved by the Board of Aldermen.
B. 
Vacancy. In case of the absence of the City Clerk at a meeting, the Board may elect some other suitable person to act as temporary Clerk at such meeting.
C. 
Turn Over Records To Successor. He/she shall deliver all books, records, papers, and other property pertaining to his/her office to his/her successor in office.
D. 
Keep Accounts With Collector And Treasurer. The City Clerk shall keep accurate accounts with the City Collector and City Treasurer and shall charge them with the monies they receive and credit them with the vouchers audited and allowed by the Board of Aldermen.
E. 
Keep Books Of Special Tax Bills. The City Clerk shall cause a record to be kept of the special tax bills issued by the City in a special book provided for that purpose, shall record and show the date and amount of each tax bill, the rate of interest it bears and a description of the land against which it was issued, the name of the party to which it was issued, the street or part of street or alley improved and the kind of improvement. When any tax bill has been paid and the same is presented to the City Clerk marked paid, he/she shall note on the record the satisfaction of the tax bill.
F. 
Duties May Be Combined With City Administrator.
1. 
The powers and duties of the City Clerk are described in this Article.
2. 
The part-time duties of the City Clerk may be combined with the duties of the City Administrator, and the office shall be known as the City Clerk-Administrator.
G. 
Officers To Hand Monies To City Clerk. It shall be the duty of all officers of the City of Belle, upon receiving City monies, to make available to the City Clerk those monies within twenty-four (24) hours or the next business day for deposit to City depositories.