The Board of Aldermen shall elect a Clerk for such Board, to
be known as "the City Clerk", whose duties and term of office shall
be fixed by ordinance. Among other things, the City Clerk shall keep
a journal of the proceedings of the Board of Aldermen. He/she shall
safely and properly keep all the records and papers belonging to the
City which may be entrusted to his/her care; he/she shall be the general
accountant of the City; he/she is hereby empowered to administer official
oaths and oaths to persons certifying to demands or claims against
the City.
[CC 1990 §§2-118 — 2-120, 2-124 — 2-127;
CC 1978 §§125.115, 125.119, 125.123, 125.311, 125.313; Ord. No. 336 §4, 8-11-1999; Ord. No. 403, 3-13-2007]
A. Bond. He/she shall execute to the City a bond in the sum
of fifteen thousand dollars ($15,000.00), which bond shall be approved
by the Board of Aldermen.
B. Vacancy. In case of the absence of the City Clerk at a meeting,
the Board may elect some other suitable person to act as temporary
Clerk at such meeting.
C. Turn Over Records To Successor. He/she shall deliver all
books, records, papers, and other property pertaining to his/her office
to his/her successor in office.
D. Keep Accounts With Collector And Treasurer. The City Clerk
shall keep accurate accounts with the City Collector and City Treasurer
and shall charge them with the monies they receive and credit them
with the vouchers audited and allowed by the Board of Aldermen.
E. Keep Books Of Special Tax Bills. The City Clerk shall cause
a record to be kept of the special tax bills issued by the City in
a special book provided for that purpose, shall record and show the
date and amount of each tax bill, the rate of interest it bears and
a description of the land against which it was issued, the name of
the party to which it was issued, the street or part of street or
alley improved and the kind of improvement. When any tax bill has
been paid and the same is presented to the City Clerk marked paid,
he/she shall note on the record the satisfaction of the tax bill.
F. Duties May Be Combined With City Administrator.
1. The powers and duties of the City Clerk are described in this Article.
2. The part-time duties of the City Clerk may be combined with the duties
of the City Administrator, and the office shall be known as the City
Clerk-Administrator.
G. Officers To Hand Monies To City Clerk. It shall be the duty
of all officers of the City of Belle, upon receiving City monies,
to make available to the City Clerk those monies within twenty-four
(24) hours or the next business day for deposit to City depositories.