A. 
The City shall have the following four departments under the supervision of the Manager: Administration, Public Safety, Public Works, Community Planning and Development.
B. 
The Manager shall prepare and maintain an administrative manual to include a schedule of organization indicating a specific description of activities to be performed by each department, bureau, office or agency and the number and kind of employees necessary for the performance of the department's duties. The schedule of organization shall be approved by resolution of Council. Additional positions may not be created until approved by Council.
C. 
The Council shall continue to create, and determine and define, the powers and duties of such executive and administrative departments, boards and offices, in addition to those provided for by the Charter Law, as it may deem necessary for the proper and efficient conduct of the affairs of the City, including the office of Deputy Manager. Any department, board or office so continued or created may, at any time, be abolished by the Council.
Department and bureau heads shall be chosen by the Manager solely on the basis of executive and administrative qualifications appropriate to the duties of their respective departments. They shall be subject to removal at the discretion of the Manager as provided in Article III, § 4-6, of this Administrative Code.
A. 
General duties. Each department head and bureau head shall perform all duties required by his office by charter, by ordinance, by resolution, or other laws, and each shall perform such duties not in conflict with the Charter Law, Article V, "Council-Manager Plan," Section 511, therewith as may be assigned by the Manager.[1] (See § 4-7B and C of this chapter.)
[1]
Editor's Note: See 53 P.S. § 41511.
B. 
Provide their best and honest advice to the Manager on all issues relating to their departments and City operations without fear of retribution or retaliation. However, they are to implement the Manager's directives and the City's established policies to the best of their ability in a professional manner.
C. 
Specific duties. The heads of the departments and bureaus shall:
(1) 
Be responsible to the Manager. Be immediately responsible to the Manager for the effective administration of their department and/or bureau and all activities assigned thereto.
(2) 
Cooperate with other departments and bureaus. Furnish to any other department or bureau such service, labor, equipment or materials as may be requisitioned by the head of such other office and as its own facilities permit.
(3) 
Authority over employees. Have authority to appoint and remove all subordinates under them subject to the authority of the Manager and the personnel (including labor contracts) and civil service regulations of the City.
(4) 
Maintain records. Establish and maintain a system of records and reports in sufficient detail to furnish all information necessary for proper control of departmental activities and to form a basis for the reports required by the Manager.
(5) 
Inaugurate sound practices. Keep informed as to the latest practices in their particular field and shall inaugurate, with the approval of the Manager, such new practices as appear to be of benefit to the City and to the public.
(6) 
Delegation of duties. Have power to delegate to members of the departments or bureaus coming under their direction such duties and responsibilities as deemed advisable, together with proportionate authority for their fulfillment, but in no case may they delegate their overall responsibility or any of their accountability.
(7) 
Maintain equipment. Be responsible for the proper custody and maintenance of all City property and equipment used in their departments.
(8) 
Intradepartmental organization. Prescribe the internal organization of the department and the duties of subordinate officers and employees of the department with the approval of the Manager.
A. 
General responsibilities. The Department of Administration, under the Manager, or under the Deputy Manager if one should be appointed pursuant to § 4-7C, shall perform the fiscal and administrative service functions for the City and its departments, including general supervision over all officers in the administrative service regarding the proper management of the fiscal concerns of their respective offices. If appointed, a Deputy Manager shall function as the Manager in the event of the Manager's absence.
B. 
Areas of responsibility.
(1) 
Personnel policies. Establish and maintain standard personnel policies and practices.
(2) 
Assessment and taxation. Maintain the real property assessment records; prepare proper assessments; prepare annually a list of all inhabitants over 21 years of age; prepare all tax billings as may be assigned to this office.
(3) 
Budget. Prepare the budgets for all funds.
(4) 
Accounting and utility billing. Maintain an accurate accounting of all funds, monies received and disbursed, and prepare and record all utility billing.
(5) 
Purchasing. Administer a centralized purchasing system for all the departments of City government to be under the day-to-day guidance of the Bureau of Accounting and Finance.
(6) 
Training. Develop and establish training and educational programs for persons in the municipal service, including staff interaction with the public.
(7) 
Staff services. Assist in the responsibility for providing the staff services of research, planning, development and coordination of all the departments and official boards, commissions and agencies of the City.
(8) 
Other. Assume and fulfill other functions as may be required by law, ordinance, resolution or by direction of the Manager.
A. 
The Manager shall also serve as City Clerk and shall carry out the duties assigned to him by the laws of the commonwealth and the City Charter.
B. 
The Manager may designate a qualified administrative officer to perform his duties during his temporary absence (including, but not limited to, vacation, sickness, training, etc.) or disability. In the event of his failure to make such designation, or if the absence or disability continues more than 30 days, the Council may, by resolution, appoint an officer of the City to perform the duties of the Manager during such absence or until he shall return or his disability shall cease.
A. 
Director. The Head of the Bureau of Law shall be the City Solicitor who shall be appointed and/or removed by the Manager with the advice and consent of Council. The appointment of the Solicitor shall be effected every two years on or prior to the last regular Council meeting in January following the previous municipal election. If a vacancy occurs in the office of the Solicitor, the appointment of a new Solicitor shall be for the unexpired portion of the previous appointment. If an Assistant City Solicitor is deemed necessary and approved by Council pursuant to § 4-7B, he shall be appointed in the same manner as the City Solicitor, and his duties shall be assigned and designated by the City Solicitor.
B. 
Duties.
(1) 
Advise the Manager and Council, (or any elected City officer), when they request, upon all legal questions arising in the conduct of City business.
(2) 
Prepare or revise ordinances and resolutions so requested by the Manager, the Council or a committee thereof.
(3) 
Give his opinion on any legal matter or question submitted to him by the Manager, the Council or any of its committees or by any elected City officer.
(4) 
Attend Council meetings at the request of the Manager or Council.
(5) 
Prepare or approve for execution all contracts and instruments to which the City is a party. Approve as to form all bonds required to be submitted to the City.
(6) 
Represent the City in all legal actions brought by or against the City.
(7) 
Have the power to adjust, settle, compromise or submit to arbitration any action or causes of action, accounts, etc., in which the City is concerned, as directed by the Manager or Council.
(8) 
Make an annual report to the Manager and Council of all pending litigation in which the City has an interest and the conditions thereof.
(9) 
Upon his termination as Solicitor, deliver all records and documents and property of every description in his possession belonging to the City to his successor in office, who shall give duplicate receipts therefor, one of which he shall file with the Manager.
A. 
Director. The Director of the Bureau of Code and Zoning shall be qualified in the administration of code and zoning activities and shall possess the necessary executive and administrative qualifications to oversee both code and zoning. He shall be appointed by the Manager.
B. 
Duties.
(1) 
The Director of the Bureau of Code and Zoning shall be charged with the direction and control of code and zoning matters of the City as they are prescribed in the laws of the commonwealth and ordinances of the City, and he shall perform such duties not in conflict herewith as may be assigned by the Manager. Furthermore, the Director of the Bureau of Code and Zoning shall review and manage the adequacy of the code and zoning enforcement program, including, but not limited to, building code, plumbing, electrical, minimum housing standards, zoning and health. The Director will have a working relationship with the Zoning Hearing Board, Code Appeals Board and the Blighted Property Review Committee and the City and County Planning Commissions.
(2) 
The Director of the Bureau of Code and Zoning shall be charged with the direction and control of the zoning matters of the City as they are prescribed in the laws of the commonwealth and ordinances of the City, and he shall perform such duties not in conflict herewith as may be assigned by the Manager. Furthermore, the Director of the Bureau of Code and Zoning shall review and manage the adequacy of the zoning enforcement program and make any and all requests for changes to the Manager.
(3) 
This office shall carry out zoning and code enforcement by proactive measures rather than by a solely complaint-driven manner. They shall also utilize fire, police and public works resources to aid and assist in code and zoning issues.
A. 
Director. The Director of the Bureau of Accounting and Finance shall be qualified in the administration of finance activities and shall possess the necessary executive and administrative qualifications for the position and shall be appointed by the Manager.
B. 
Duties. The Director of the Bureau of Finance shall be charged with the direction and control of finance matters of the City as they are prescribed in the laws of the commonwealth and ordinances of the City, and he shall perform such duties not in conflict herewith as may be assigned by the Manager.
A. 
Director. The Director of the Bureau of Utilities shall be qualified in the administration of utility activities and shall possess the necessary executive and administrative qualifications for the position and shall be appointed by the Manager.
B. 
Duties. The Director of the Bureau of Utilities shall be charged with the direction and control of utility matters of the City as they are prescribed in the laws of the commonwealth and ordinances of the City, and he shall perform such duties not in conflict herewith as may be assigned by the Manager.
A. 
Director. The Director of the Bureau of Library Science shall be qualified in the administration of library activities and shall possess the necessary executive and administrative qualifications for the position and shall be appointed by the Manager. The Manager, after consultation with the Library Commission, shall appoint, supervise and have the authority to remove the Library Director.
B. 
Duties. The Director shall be responsible for the Public Library and all of the functions associated with the Bureau of Library Science. The Library Director shall have the authority to appoint, supervise and remove all employees engaged either in the library science and building and facilities maintenance areas of the library operations, subject to the authority of the Manager and the personnel (including labor contracts) and civil service regulations of the City.
A. 
General responsibilities. The Department of Public Safety shall be responsible for the City's concern in the maintenance, safety and health of persons and property and shall include the functions of police, fire, health and safety.
B. 
Director. The Director of the Department of Public Health and Safety shall be the Manager, or when, under the provision of § 4-7B of this chapter, Council shall approve the position, the Director shall be a qualified administrator trained or experienced in matters of public health and safety.
C. 
Areas of responsibility. The responsibility of this department shall be the functions of a bureau of police and a bureau of fire.
A. 
General responsibilities. The Bureau of Police shall be responsible for all police services required in the protection of persons and property within the City.
B. 
Director. The Director of the Bureau of Police shall be the Chief of Police, who shall possess the necessary executive and administrative qualifications for the position. The Director shall be capable of administering all facets of Police Department administration, have knowledge of accepted law enforcement practices and procedures, and possess suitable leadership qualities and acceptable personality traits.
C. 
Areas of responsibility. The areas of responsibility of this Bureau shall be the following; law enforcement, traffic, parking violations, community policing and criminal investigations of adult and juvenile crimes.
A. 
General responsibilities. The Bureau of Fire shall be responsible for providing fire protection, emergency medical services and related services to residents of the City and their property.
B. 
Director. The Director shall be the Fire Chief, who shall be capable of administering all facets of Fire Department administration, and he shall have knowledge of accepted firefighting practices and procedures and shall have suitable leadership qualities and acceptable personality traits. The Fire Chief shall also serve and act as Fire Marshal with all of the powers given by law to that position.
C. 
Areas of responsibility. The Bureau of Fire shall be organized in accordance with recognized sound principles of administration of fire departments generally and shall include firefighting, emergency medical services, fire prevention and related community education, code inspection and enforcement, or duties that may arise to minimize injury or loss of life and property when other emergencies occur.
A. 
General responsibilities. The Department of Public Services shall be responsible for the construction, engineering, operating and maintenance of City streets and highways, City buildings and equipment including the municipal building, as well as City streets, sewers and waterlines. Furthermore, the Department of Public Services shall be responsible for the operation and maintenance of all City parks and forestlands and the municipal enterprises, including, but not limited to, ball fields, deck hockey, swimming pool and the industrial park.
B. 
Director. The Director of the Department of Public Services shall be the City Manager, or when, under the provision of § 4-7B of this chapter, Council shall approve the position, the Director shall be a qualified administrator trained or experienced in matters of public works.
C. 
Areas of responsibility. The responsibility of this Department shall be the functions of a bureau of public works and a bureau of engineering.
A. 
General responsibilities. The Bureau of Public Works shall be responsible for the construction and maintenance of City streets and highways, the maintenance and repair of related City buildings and equipment including the municipal building, as well as the maintenance of City streets, sewers and waterlines. Furthermore, the Bureau of Public Works shall be responsible for the operation and maintenance of all City parks and forestlands and the municipal enterprises, including, but not limited to, ball fields, deck hockey, swimming pool and the industrial park.
B. 
Director. The Director of the Bureau of Public Works shall be the Public Works Director, qualified in the administration of public works activities, and shall possess the necessary executive and administrative qualifications for the position.
C. 
Areas of responsibility. The areas of responsibility of the Department shall include construction, maintenance and operation of the following:
(1) 
Streets, to include maintenance of surface, grade and curbing, street cleaning and snow removal.
(2) 
Water distribution system.
(3) 
Storm sewers and inlets.
(4) 
Sanitary sewers.
(5) 
Public buildings and grounds, including all equipment and fixtures.
(6) 
Maintenance of all City vehicles and self-propelled equipment.
(7) 
Assist in the development of comprehensive recreation programming.
(8) 
Maintenance of City-owned recreation areas, planting areas and forestlands (according to Shade Tree Ordinance).
(9) 
Other responsibilities and duties as may be required by law or ordinance, by the direction of the Manager.
A. 
Director. The Head of the Bureau of Engineering shall be the City Engineer, who shall be a registered engineer in civil engineering, licensed in Pennsylvania, and shall be appointed by the Manager.
B. 
Duties.
(1) 
The City Engineer shall be charged with the direction and control of the engineering matters of the City as they are prescribed in the laws of the commonwealth and ordinances of the City, and he shall perform such duties not in conflict herewith as may be assigned by the Manager. Furthermore, the City Engineer shall manage the construction, operation and maintenance of City sewers, wastewater treatment plant and water supply system and its employees, and other items the Manager may assign.
(2) 
The City Engineer shall have a close working relationship with the Director of Public Works. The City Engineer shall also be responsible for assisting with any and all environmental studies and reports needed for any department of the City.
(3) 
The City Engineer shall perform such duties as directed by the Manager with reference to the construction, reconstruction, maintenance and repair of all streets, pavements, sewers, bridges, culverts and other engineering work.
(4) 
The City Engineer shall develop and follow a policy for conducting RFPs regarding contracting with other engineers.
A. 
General responsibilities. The Department of Community Planning and Development shall perform those functions required for the desirable growth and development of the City, including but not limited to: administration of the Community Development Block Grant Program, planning, economic development, urban renewal, downtown revitalization, neighborhood and housing revitalization, grant writing and reviewing of other department/bureau grants, Oil City Arts Commission, Main Street and overall redevelopment of the City.
B. 
Director. The head of this Department shall be a qualified administrator and appointed by the Manager on the basis of his experience or actual training in areas of work as described below.
C. 
Duties. The Department of Planning and Development shall be responsible for:
(1) 
The planning operation of the City with the advice of the City Planning Commission.
(2) 
Preparation of a biannual capital improvements program and budget for the City. Said document shall be prepared on or before July 1 of each odd-numbered year and shall consist of a proposed five-year capital improvements program, which shall be presented to the Planning Commission for review and recommendation to Council. The program submitted may be modified by the affirmative vote of three members of Council. Passage of the five-year capital improvements program shall be subject to biannual revision.
(3) 
Cooperating and working with the various authorities, commissions and City-related agencies, viz.:
(a) 
Housing Authority.
(b) 
Redevelopment Authority.
(c) 
Zoning Hearing Board.
(d) 
Code Appeals Board.
(e) 
Planning Commission.
(f) 
Shade Tree Commission.
(g) 
Oil City Arts Commission.
(h) 
Oil City Civic Center.
(i) 
Oil Region Alliance.
(j) 
Northwest Planning Commission.
(k) 
Oil City South Side and North Side Business Associations.
(l) 
South Side, North Side and Siverly Neighborhood Associations.
(m) 
Other City-created and/or -related agencies, commissions, committees and/or authorities.
(4) 
Establish a positive working liaison with other private, public or semipublic agencies, as well as county, regional and state governmental entities and organizations and individuals involved in such areas as economic development, arts, culture, regional planning, marketing, advertising, transportation, industrial and commercial development, recreation and leisure time, tourism and general community appearances.
(5) 
Coordinate economic development activities for the City.
(6) 
Assume other functions or other responsibilities as may be designated from time to time by the Manager.