As provided for in RSA 286:1 and 286:2, a permit shall be required
for all special events in the Town of Conway, with the Board of Selectmen
as the licensing authority.
As used in this chapter, the following terms shall have the
meanings indicated:
NONPROFIT AND FOR-PROFIT STATUS
For the purpose of this permit, nonprofit events shall be
defined as those events sponsored by a legally established nonprofit
organization or by a group of individuals that is sponsoring the event
for community benefit and without profit-making intent. All proceeds
shall serve nonprofit purposes and there shall be no profit for event
participants. Private for-profit organizations or individuals utilizing
nonprofit or public sponsors and facilities must be licensing applicant
and are subject to "for-profit" fees. (Note: In general, for-profit
events are not permitted at Town parks or facilities. In some cases,
however, events such as concerts or theatrical events may be allowed
by the Board of Selectmen.)
SPECIAL EVENT
An event, whether indoors or outdoors, that is held on public
property or streets, nonprofit organization property, or nonresidential
private property that can reasonably be expected to cause a public
gathering that is not part of the normal course of business at the
location. To qualify as a special event, the event must not be permissible
or permittable by any other committee, board or officer of the Town
of Conway under Town ordinances, policies or bylaws.
The purpose of permitting for special events is to protect the
health, safety and public welfare of the general public. The special
events permit helps ensure that all parties, event participants, attendees,
neighbors, residents and passersby will not be inconvenienced and
that their health, safety and welfare will have been fully considered
and protected.
[Amended 4-11-2017 ATM by Art. 29]
A. Permit fees. Applicants shall be charged permit fees in an amount
set from time to time by the Board of Selectmen.
B. Inspection fees. Inspections or site visits to notice permittee of
a violation of the permit may be required by the Town zoning, building,
or health officials. A fee as set from time to time by the Board of
Selectmen shall be charged. This applies to both nonprofit and for-profit
special events. These fees are not included in the special events
permit fee and the Town reserves the right to deduct inspection fees
from a permittee's security deposit.
C. Police fees. If, in the opinion of the Police Chief, special-duty
police officers are required for the purpose of public safety at the
special event, a fee will be charged in an amount set from time to
time by the Board of Selectmen.
D. Electrical fees. Events requiring electrical service are required
to cover the actual or estimated cost of such service.
E. Trash removal fees. A fee will be charged to remove trash after a
special event. The trash removal fee can be avoided if the applicant
removes the trash itself.
F. Field setup fees. Events at Town facilities or fields that require
Parks and Recreation Department staff to be present or to assist in
setup of a Town park will be charged a fee as set from time to time
by the Board of Selectmen.
G. Sanitation fees. Any special event held at a Town park must have
portable toilets. Charges for the units will be set from time to time
by the Board of Selectmen. The Parks and Recreation Department will
determine the number of units needed based on expected attendance
at the event as listed on the special event permit.
H. Fee waivers. As a general policy, fees are not waived.
I. Security/Damage deposit. A security deposit in an amount determined
by the Board of Selectmen will be required of the applicant to ensure
compliance with the terms and conditions of this permit, as generally
allowed per RSA 286:4-a.
The purpose of this policy is to protect property values and
the area's natural resources that provide the basis for the Town's
tourist economy. This policy also encourages uses that are visually
and aesthetically consistent with rural living and a tourism economy
and serves to promote the health, safety and general welfare of the
community.
Only those special events that are approved by the Board of
Selectmen and that are expected to attract more than 1,000 people
to the Town of Conway are eligible for a special event advertising
permit. In certain circumstances, special events in neighboring towns
may also be eligible. In the latter case, it shall be the responsibility
of the applicant to provide supporting documentation that the special
event will provide a substantial benefit to the Town of Conway and
the Mount Washington Valley.
A special event advertising permit approved by the Code Compliance
Officer and Board of Selectmen is required. A permit application must
be submitted no later than 30 calendar days prior to the commencement
of the advertising. A denial of a permit may be appealed to the Board
of Selectmen no later than 15 calendar days prior to the commencement
of the fund-raising effort.
[Amended 4-11-2017 ATM by Art. 29]
Fees and deposits shall be set from time to time by the Board
of Selectmen. The required deposit is refundable, provided the advertising
is removed by the applicant within 48 hours after the event. It shall
be the applicant's responsibility to erect and remove all advertising.