[Ord. No. 12-8, 6-11-2012]
The office of City Administrator of the city of Hallsville,
Missouri, is hereby created/for the purpose of this Article, such
office shall be referred to as "Administrator."
[Ord. No. 12-8, 6-11-2012]
The Administrator shall be appointed by the Board of Aldermen
with the approval of the Mayor for an indefinite term.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall be at least twenty-one (21) years of
age and shall be chosen solely on the basis of education, experience
and executive and administrative qualifications. He/she shall hold,
as a minimum, a bachelor's degree or the equivalent in a field of
finance, administration or public administration or have at least
five (5) years' practical experience in the field of public administration.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall take and subscribe to an oath of office,
before a person authorized to administer oaths, that he/she possesses
all the qualifications prescribed for his/her office by law, that
he/she will support the Constitution of the United States and the
State of Missouri, the provisions of all laws of the State of Missouri
and the ordinances of the City of Hallsville, and that he/she will
faithfully demean himself while in office.
[Ord. No. 12-8, 6-11-2012]
Before entering upon the duties of his/her office, the Administrator
shall file with the City a bond conditioned upon the faithful and
honest performance of his/her duties and the rendering of faithful
and proper accounts to the City for funds and property in his/her
possession or under his/her control in the amount of seventy-five
thousand dollars ($75,000.00); provided, however, in the event that
the Administrator be covered by a blanket bond to the same extent
as an individual, bond shall not be required. The cost of such bond
shall be borne by the City.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall receive such compensation as shall be
fixed by ordinance. The administrator shall be entitled to all fringe
benefits which are provided to other officers and employees of the
City and to such other fringe benefits as may be provided by ordinance
from time to time.
[Ord. No. 12-8, 6-11-2012]
The Mayor may, with the consent of a majority of all the members
of the Board of Aldermen, remove from office the City Administrator
at will and the City Administrator may be so removed by a three-fourths
(3/4) vote of all the members elected to the Board of Aldermen, independently
of the Mayor's approval or recommendation.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall devote full time to the performance
of his/her office.
[Ord. No. 12-8, 6-11-2012]
A.
The Administrator shall serve as the Chief Administrative
Officer of the City. He/she shall be responsible for the administration
and management of the business and employees of the City subject to
the direction and supervision of the Mayor and Board of Aldermen.
To that end, he/she shall have the following duties and powers:
1.
General Administration.
a.
Carry out all lawful policies established by the
Mayor and Board of Aldermen.
b.
Establish short- and long-range goals for the
City with the approval of the Mayor and Board of Aldermen.
c.
Develop a plan of organization to establish areas
of responsibility, lines of authority and formal channels of communication
for approval by the Mayor and Board of Aldermen.
d.
Provide for the maintenance of the physical property
and equipment of the City; meet operation conditions in compliance
with applicable federal, state and local legal requirements.
e.
Provide for periodic reports to the Mayor and
Board of Aldermen on all aspects of the City's activities.
f.
Provide for meaningful relationships and communications
between the City and its residents.
g.
Provide for an economic, efficient and safe delivery
of supplies and services necessary in rending efficient service to
the City and its residents.
h.
Provide for a sound, stable and realistically
economical insurance and bonding program for all aspects of City liability
and risk.
i.
Supervise the operational activities of all City
Departments.
j.
Coordinate the activities of all departments,
agencies and offices.
k.
Prescribe such rules and regulations as are necessary
for the conduct of the City's departments, agencies and offices, and
revoke, suspend or amend any rule or regulation of any City department,
agency or office.
l.
Be accountable to the Mayor and Board of Aldermen
for any actions taken when requested to do so, and at all times be
subject to the supervision, direction and control of the Mayor subject
to review by the Board of Aldermen.
m.
Prepare and submit to the Mayor and Board of Aldermen
an annual statement of objectives which will specify goals and time
tables consistent with objectives set forth by the Mayor and Board
of Aldermen.
n.
Perform related duties as required by the Mayor
and Board of Aldermen not inconsistent with the statutes of the State
of Missouri and the ordinances of the City of Hallsville.
2.
Budgetary. A plan for the fiscal
solvency and security of the City, including the submission of a realistic
annual budget which provides for a program of sound fiscal management.
4.
Personnel.
a.
Recommend the establishment and maintenance of
personnel programs employing sound personnel policies and practices
which are internally consistent and externally competitive.
b.
Promote the organization and continuing development
of a competent City staff.
c.
Design, prepare and submit for review and adoption
by the Board of Aldermen personnel procedures, position classifications
and compensation schedules for employees covered in the City's personnel
program.
d.
Prescribe the functions and duties of the officers
and employees of the City not otherwise prescribed by any ordinance
of the City of Hallsville.
e.
Establish such administrative rules and regulations,
not inconsistent with law or established City policy, as may be necessary
or proper for the efficient and economical conduct of the business
of the City.
5.
Financial.
a.
Supervise the collection and deposit of all taxes
and revenues such as, but not limited to, sales, personal property,
real estate, gasoline, cigarette and intangible taxes and road and
bridge fund revenues, license and permit fees, federal revenue sharing
funds and court fines.
b.
Supervise in the manner prescribed by ordinance
the purchase of all materials, supplies and equipment for which funds
are provided in the budget or appropriated by the Board of Aldermen.
c.
Keep the Mayor and Board of Aldermen advised of
the financial condition and future needs of the City, including the
anticipated financial condition and future needs of the City, including
the anticipated financial impact of proposed ordinances and make such
recommendations as he/she may deem appropriate.
d.
Supervise the preparation of a monthly status
report covering all departmental operations and City financial conditions.
e.
Supervise and coordinate efforts on behalf of
the City to obtain financial grants from any sources.
f.
Keep fully advised of the financial condition
and future financial needs of the City.
g.
Serve as ex officio City Clerk for the City and
have and perform all of the authority, rights and duties of the Clerk
in the even of his/her refusal to do so, absence, illness or disability,
but at no additional compensation therefor.
6.
Press Releases. The Administrator
shall be responsible for keeping the public informed of the purpose
and methods of the City government through all available news media.
7.
Conference Attendance. The City
Administrator shall attend state and regional conferences and programs
applicable to his/her office and the business of the City of Hallsville,
whenever such attendance is directed and approved by the Board of
Aldermen or Mayor.
8.
Other Duties. Perform such other
duties as may be imposed upon him/her by the Mayor and Board of Aldermen
or by a contract of employment with the City.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall have responsibility for all real and
personal property owned or maintained by the City of Hallsville. He/she
shall have responsibility for all inventories of such property and
for the upkeep of all such property. Personal property owned by the
City may be sold by the Administrator only with approval of the Mayor
and Board of Aldermen. Real property may be sold only when such sale
is authorized by ordinance.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall coordinate the work of all departments,
agencies and offices of the City, and shall have authority to assign
the employees of the City to any department where they are needed
for the most effective discharge of the functions of City government.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall have the authority to investigate, examine
or inquire into the affairs or operation of any department of the
City under the jurisdiction, and shall report on any condition or
fact concerning the City government required by the Mayor or Board
of Aldermen.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall have the authority to appear before
and address the Board of Aldermen at any meeting.
[Ord. No. 12-8, 6-11-2012]
At no time shall the duties or authority of the Administrator
supersede the actions of the Mayor or Board of Aldermen.
[Ord. No. 12-8, 6-11-2012]
No member of the Board of Aldermen or Mayor shall directly interfere
with the conduct of any department, agency or office or with the duties
of employees subordinate to the Administrator except at the express
direction of the Board of Aldermen or with the approval of the Mayor
and Administrator.
[Ord. No. 12-8, 6-11-2012]
The City Administrator shall not use official authority or influence
for the purpose of interfering with any election. While retaining
the right to vote as he/she pleases, he shall take no active part
in any political campaign or lend support to or oppose the candidacy
of any person seeking elective office in the City of Hallsville.
[Ord. No. 12-8, 6-11-2012]
The City of Hallsville may, acting through the Mayor with the
consent of a majority of the members elected to the Board of Aldermen
or by a three-fourths (3/4) vote of all the members elected to the
Board of Aldermen independently of the Mayor's approval or recommendation,
enter into an employment contract with a person meeting the qualifications
set forth in this Article. Such contract may more fully set forth
the terms and conditions of this Article.
