All work of the City performed by paid employees shall be assigned
to and under the jurisdiction of an administrative unit. The Home
Rule Charter grants the City Council the authority to establish specific
administrative units by ordinance to perform the functions and services
provided by the City. Further, the Home Rule Charter authorizes the
City Manager to administer all functions and services provided by
the City, and thus all administrative units created in this chapter
are under the authority and control of the City Manager. It is the
declared purpose of this chapter to establish administrative units
of the City of Clairton as authorized in Article IX of the Home Rule
Charter.
Administrative units shall be created by the City Council by
ordinance. All administrative units shall be under the control and
direction of the City Manager. No administrative unit shall be created,
abolished or combined with another administrative unit until the City
Council has requested the recommendations of the City Manager, in
writing, with regard thereto and has considered any such recommendation
by the City Manager.
At the head of each administrative unit there shall be a director
or department head, who shall be appointed and who may be removed
by the City Manager. All department heads shall be appointed by the
City Manager with the advice of the City Council and shall serve at
the City Manager's pleasure. Department heads shall be chosen
solely on the basis of executive, administrative and technical qualifications
as are pertinent to the function, duties and operations of their respective
departments and as are prescribed by law. Two or more departments
may be headed by the same individual, and the City Manager may head
one or more departments.
Department heads shall have supervision and control over their
respective departments. The City Manager shall have the power to define
and assign the duties and responsibilities within any department and
may establish divisions therein and assign such divisions their work
and functions. Department heads shall:
A. Direct
personally and through subordinates the performance of all functions,
duties and operations assigned to and required of the department and
its subordinate units by law, the charter or ordinance and such other
activities as may be required by the City Manager.
B. Develop
and prescribe the internal organization of the department and its
subordinate units, subject to the approval of the City Manager.
C. Assign
duties and responsibilities to subordinate employees within the department
and modify those assignments consistent with and in response to the
changing needs of service, subject to the approval of the City Manager.
D. Develop
and prescribe, in written form, an administrative manual for the department,
subject to the approval of the City Manager.
E. Prepare
and submit departmental budget requests in accordance with schedules,
forms and policies as prescribed by the City Manager.
F. Prepare
and submit reports prescribed by the City Manager.
G. Cooperate
with and furnish to any department or unit of the City any information,
service, labor, material and equipment that may be necessary to perform
a municipal function.
H. Be
aware of and coordinate the activities of the department with appropriate
area-wide, regional and intergovernmental programs; keep the City
Manager informed of the activities and policies of such programs as
they affect the department or City; and make analyses and recommendations
regarding such activities and policies when appropriate.
I. Administer
and evaluate intergovernmental programs, contracts and agreements
as these relate to departmental functions.
J. Develop
and maintain internal administrative and budgetary controls, as well
as productivity and performance standards, to assure maximum levels
of quality and quantity of service within budgetary limitations.
K. Keep
informed of developments in administrative policies, management techniques
and technological advances and make recommendations to the City Manager
concerning councilmanic or administrative regulations for the utilization
of those policies, techniques and technologies deemed to be in the
best interests of the department and the City.
L. Keep
informed of all laws and ordinances and regulations relating to the
functions of the department.
M. Serve
as a member of any committee or provide staff services to any authority,
board or commission to which the department head may be assigned by
the City Manager.
N. Develop
personnel planning and employee development policies for the department,
including the planning and implementation of appropriate training
and education programs.
O. Develop
and recommend to the City Manager rate structures for those services
for which user fees can feasibly be charged.