The following definitions shall be applicable in this chapter:
AUTHORITY
Any of the following Town entities having custody of a Town
record: an office, elected official, agency, board, commission, committee,
council, department or public body corporate and politic created by
constitution, law, ordinance, rule or order; or a formally constituted
subunit of the foregoing.
CUSTODIAN
That officer, department head, division head or employee of the Town designated under §
125-3 or otherwise responsible by law to keep and preserve any Town records or file, deposit or keep such records in his or her office, or is lawfully in possession or entitled to possession of such public records and who is required by this section to respond to requests for access to such records.
RECORD
Any material on which written, drawn, printed, spoken, visual,
or electromagnetic information or electronically generated or stored
data is recorded or preserved, regardless of physical form or characteristics,
that has been created or is being kept by an authority. "Record" includes,
but is not limited to, handwritten, typed, or printed pages, maps,
charts, photographs, films, recordings, tapes, optical discs, and
any other medium on which electronically generated or stored data
is recorded or preserved. "Record" does not include drafts, notes,
preliminary computations, and like materials prepared for the originator's
personal use or prepared by the originator in the name of a person
for whom the originator is working; materials that are purely the
personal property of the custodian and have no relation to his or
her office; materials to which access is limited by copyright, patent,
or bequest; and published materials in the possession of an authority
other than a public library that are available for sale, or that are
available for inspection at a public library.
[Amended 3-13-2019 by Ord. No. 1]
TOWN
The Town of Koshkonong, Jefferson County, Wisconsin, and
its administrative subunits.
Any Town officer, or the director of any department or division of Town government may, subject to the approval of the Town Board, keep and preserve public records in his or her possession by means of microfilm or other photographic reproduction method. Such records shall meet the standards for photographic reproduction set forth in § 16.61(7)(a) and (b), Wis. Stats., and shall be considered original records for all purposes. Such records shall be preserved along with other files of the department or division and shall be open to public inspection and copying according to the provisions of state law and of §§
125-4 through
125-6 of this chapter.
The Town Board, any office, any special office, committee, any
commission, any agency, any authority, any board or any other special
government units of the Town of Koshkonong and their officers, their
employees and their agents of the aforesaid may destroy any taped
records of any public meeting of the aforesaid no sooner than 90 days
after the public meeting minutes have been approved by the appropriate
government unit if the purpose of the tape recording was to make and
maintain minutes of the public meeting.