The following activities shall not require event permits:
A. Those activities which fall under the regulation of peddlers, charitable
solicitors, or stationary food vendor operations.
B. Those activities which fall under the regulation of outdoor cafe
permits.
C. Those activities which fall under the regulation of street work permits.
D. Those activities which fall under the regulation of banner permits.
E. Those activities which fall under the regulation of Permanent Resolution
12-28, entitled "A Resolution approving the issuance of permits for
use of Village water in community greenspaces", adopted on April 18,
2012.
F. Those activities which fall under the regulation of block party permits.
G. Normal park activities, constituting a normal, ordinary use of Village
parks and/or other public spaces. Such activities include group picnics,
social gatherings, recreation, and those activities which do not demand
exclusive and reserved use of Village property, but which instead
occur on a "first-come, first-served" basis. Camping shall not constitute
a normal park activity, and is specifically prohibited in public spaces
without first having obtained an event permit. In all cases, the Village
of Endicott maintains the right to utilize such spaces for scheduled
activities and events.
[Amended 8-7-2023 by L.L. No. 9-2023]
Those activities and events not set forth in this chapter which
demand reserved use of Village property shall be permitted upon receipt
of approval from the Board of Trustees of the Village of Endicott.
[Amended 8-7-2023 by L.L. No. 9-2023]
In order to obtain an event permit, the event permit applicant
shall provide an application to the Village Manager which will require
the following, along with such other information as the Village shall
find necessary and proper:
A. Applicant name, mailing address, telephone number, and email address.
B. Name of sponsoring organization, if any, along with the name, mailing
address, telephone number, and email address of a contact person within
the sponsoring organization.
C. Name(s) of on-site event manager(s), and emergency telephone number(s).
D. A description of the event.
E. Website address of the event, if available.
F. Date(s) and time(s) of the proposed event, including times at which
setup prior to and cleanup after the event will take place. The event
permit applicant must indicate whether or not rain dates and times
are requested for the event. Rain dates and times shall be granted
subject to availability.
G. Location of the proposed event, specifying the designated area or
portion of Village property to be utilized.
H. Estimated number of event participants. Special conditions may apply
based upon the number of estimated event participants.
I. Description of all items to be placed upon Village property and/or
used during the event, such as platforms, stages, tents, tables, chairs,
grandstands, cooking apparatuses, electrical equipment, sounds systems
and/or amplification devices.
(1) In accordance with the definitions and regulations outlined in §§ F2402
and F2403 of the Fire Code of New York State, tents and membrane structures
having an area in excess of 200 square feet (19 m2) and canopies in excess of 400 square feet (37 m2) shall not be erected, operated or maintained for any purpose without
first obtaining an operating permit from the Fire Bureau.
(2) The issuance of an event permit shall indicate compliance with all
Village regulations, provided that the event is of three or fewer
days in total. For events of longer duration, the event permit applicant
must apply for a noise permit.
J. Indicate whether or not individuals will be cooking during the event,
and/or selling food. If cooking and/or the sale of food will take
place during the event, the event permit applicant must comply with
all Village regulations.
K. Indicate whether or not access to Village electric and/or water service
is requested. If access to Village electric is requested, the event
permit applicant must include an outline of all items which require
use of Village electricity, along with the power requirements of each
item. If access to Village water service is requested, the event permit
applicant must include a description indicating in what capacity Village
water will be utilized. Access to Village electric and/or water service
may or may not be available. Additional fees may apply if access to
Village electric and/or water service is provided.
L. Indicate whether or not the event permit applicant intends to allow
vendors to operate in the requested area during the event.
M. Indicate whether or not access to public restrooms is requested for
the event. Access to public restrooms outside of normal operating
hours shall be determined by the Director of Parks and Recreation.
N. All required fees must be submitted at the time of permit application.
The event permit applicant may sublet space, hire vendors, and/or
allow vendors to sell food, goods and/or merchandise as part of the
applicant's event. The event permit applicant shall remain liable
for vendor operations occurring during his/her event, and is responsible
for ensuring that all vendors have obtained the documentation necessary
to conduct their businesses.
All event permits issued pursuant to this article shall be subject
to the following terms and conditions:
A. The event permit applicant is responsible for inspecting the public
property which he or she intends to reserve for the exclusive and
reserved use of the event in order to determine whether or not the
public property is suitable for the proposed event, and to ensure
that there are no defects or dangerous conditions. If, subsequent
to submitting the event permit application, a new defect or dangerous
condition appears, the event permit applicant must advise the Village
of Endicott in writing at least five business days prior to the event.
The Village may, in its discretion, correct the defect or dangerous
condition or may advise the applicant to cancel or adjourn the proposed
event. If the event permit applicant provides less than five business
days' prior notice or elects to proceed with the proposed event before
the defect or dangerous condition is remedied, the event permit applicant
and event participants waive any right of action against the Village
of Endicott.
B. The event permit applicant shall maintain responsibility for the
Village property which is reserved for the exclusive and reserved
use of the event, and shall be responsible for the cleaning, maintenance
and/or repair of said event area:
(1) Maintenance shall include cleaning the Village property which is
reserved for the exclusive and reserved use of the event of all rubbish
and debris, leaving the site in a clean condition. Such maintenance
shall be subject to the satisfaction of the Village of Endicott. Maintenance
shall also include the repair of any Village property which may have
been damaged during the course of the event.
(2) Failure to clean, maintain, and/or repair the event area to the satisfaction
of the Village may result in the denial of future event permit applications.
If such failure should occur, the Village shall provide services for
the cleaning, maintenance and/or repair of the area in which the event
was held, and the cost of such services shall be billed to the event
permit applicant.
C. The Chief of Police may at his/her discretion and in the interest
of public safety require the event permit applicant to provide adequate
security for the duration of the event (e.g., events which include
the service of alcohol, and based upon the number of anticipated event
participants or due to the time of the event). In addition, the Chief
of Police may determine the number of volunteers and/or event marshals
necessary to ensure the safety of event participants and other Village
residents.
D. Applicants who request closure of any Village street must place a
legal notice in the Press & Sun-Bulletin at least two days and
not more than five days prior to the first day of the event. The legal
notice must state the name of the event, the street(s) to be closed,
and the time(s) and date(s) of closure. Recurring events may place
one legal notice with all approved dates and times. This section shall
not apply to an event on a Saturday, Sunday, or a national holiday.
F. Event permits are nontransferrable.
G. No paint or other permanent markings are permitted upon Village property
for any event without the express approval of the Village Board of
the Village of Endicott. Should event permit applicants wish to place
nonpermanent markings upon Village property for the purpose of showing
the route for a procession, parade, or race, such markings shall be
water-soluble.
H. The Village of Endicott maintains the right to require the event
permit applicant to provide portable toilet facilities at the proposed
event. Such determination shall be based upon the nature of the event,
and the estimated number of event participants.
I. Pursuant to Broome County Charter and Code Chapter 168, Article IX,
an automated external defibrillator (AED) and a person who is trained
in cardiopulmonary resuscitation (CPR) must be available at any event
during which 500 or more individuals will be in attendance at any
given time.
J. The event permit applicant must designate at least one on-site event
manager who must be on site during the course of the event, and who
must be available by telephone in case of emergencies.
K. The Village of Endicott shall provide garbage and recycling receptacles
at all events occurring on Village property in order to prevent the
accumulation of trash and recyclable materials.
L. Issuance of an event permit does not supersede other permits that
may be issued for a similar area or times, e.g., an event permit does
not supersede an existing outdoor cafe permit.
M. Any notice can be e-mailed to the event permit applicant or the sponsoring
organization.
Should a permit be rejected, denied, modified, or revoked for
any reason, the event permit applicant shall have the ability to appeal
the decision by submitting such appeal in writing to the Village Board
of the Village of Endicott within five days from receipt of the rejection,
denial, modification, or revocation. The appeal shall not stay the
rejection, denial, modification, or revocation.
Any person found guilty of violating any provision of this chapter
shall be guilty of a violation and liable for a fine of not less than
$100, but not exceeding $500.