Any work or other public improvement which is not to be paid
for in whole or in part by special assessment or special taxation,
and all purchases of and contracts for supplies, materials, and services,
shall, except as specifically provided herein, be based whenever possible
on competitive bids.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
All work or other public improvement which is not to be paid
for in whole or in part by special assessment or special taxation,
and all purchases, orders or contracts for supplies, materials, equipment
or contractual services, except as otherwise provided herein, when
the estimated cost thereof shall exceed $25,000, shall be purchased
from the lowest responsible bidder, after due notice inviting bids,
unless competitive bidding is waived by a vote of 2/3 of the Trustees
then holding office.
Notice inviting bids shall be published at least once in a newspaper
with general circulation within the Village. The Village shall also
advertise all pending work or purchases by posting a notice on the
public bulletin board in the Village Hall.
The newspaper notice required herein shall include a general
description of the work to be performed or the articles to be purchased,
shall state where specifications may be secured, and the time and
place for opening bids.
When deemed necessary by the Board of Trustees, bid deposits
shall be prescribed in the public notices inviting bids. Unsuccessful
bidders shall be entitled to the return of their bid deposits upon
the award of the contract by the Board of Trustees. A successful bidder
shall forfeit any bid deposit required by the Board of Trustees upon
failure on his part to enter into a contract within 10 days after
the award.
The Village shall have the authority to reject all bids or parts
of all bids when the public interest will be served thereby.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
The Village shall not accept the bid of a contractor who is
in default on the payment of taxes, license fees or other monies due
the Village.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
All work and purchases of supplies, materials and services of
less than the estimated value of $25,000 shall be made in the open
market, without newspaper advertisement and without observing the
procedure prescribed by this chapter for the award of formal contracts.
All contracts for professional services, including, but not
limited to, attorneys, engineers, real estate appraisers and architects
and any other profession whose ethical code involved prohibits or
discourages involvement in normal bidding procedures, may be entered
into by the Village without observing the bidding procedures prescribed
by this chapter for the award of formal contracts.
In case of an apparent emergency which requires immediate work
or purchase of supplies, materials or services, the Board of Trustees
shall be empowered to secure by open market procedure as herein set
forth, at the lowest obtainable price, any work, supplies, materials
or services, regardless of the amount of the expenditure.
The Village shall have the authority to join with other units
of government in cooperative purchasing plans when the best interests
of the Village would be served thereby.