The purpose of this policy is to establish appropriate internal
controls and administrative procedures to ensure that Town-issued
credit cards are used by authorized persons and for authorized purposes
only.
It is the policy of the Town of Islesboro to restrict the number
of Town-issued credit cards and the number of authorized users as
much as possible. The Town Manager will make all decisions regarding
the issuance of individual cards and the establishment of any and
all additional controls of their use. The issuance of a Town credit
card to anyone must be approved in writing by the Town Manager. The
limit on each card shall be $2,500 total.
The use of a Town-issued credit card is a privilege that may
be revoked at the discretion of the Town Manager if there is any instance
of abuse, misuse or use of the credit card contrary to this policy.
Frequent instances of missing receipts or other necessary documentation
related to purchases made with the credit card may result in the authorized
user's privileges being revoked. Lack of proper documentation,
such as receipts, or authorizations for purchases may also result
in the loss of credit card privileges.
Misuse of a Town-issued credit card by any employee, whether
or not an authorized user, may result in disciplinary action against
the employee, up to and including termination of employment.