[Adopted 1-7-2019 by L.L.
No. 1-2019]
The Board of Trustees of the Village of Rockville Centre finds
that it is necessary to establish standards for the issuance of a
permit for holding a neighborhood block party, celebration, or special
event on any street, highway or road located within the Village.
As used in this article, the following terms shall have the
meanings indicated:
A gathering on a residential street requiring the closure
of a street or a portion thereof to vehicular traffic and the use
of the street for festivity or entertainment, including barbecues,
picnics, music and games.
A pre-planned single entertainment event, including but not
limited to carnivals, craft shows, festivals, and street fairs, on
any Village street or other Village property, which may obstruct,
delay, or interfere with the normal flow of pedestrian or vehicular
traffic or use of the street or Village property. A "special event"
shall not include any event conducted or sponsored by the Village
of Rockville Centre.
No person or groups of persons shall operate or conduct a block
party or special event in the Village without first having obtained
and paid for valid special event permit from the Village Clerk. Such
permits may be issued only to one or more Village residents. No permit
shall be issued by the Village Clerk unless the owners of not less
than 3/4 of the residential buildings abutting the said block shall
have consented in writing to the application. Not more than one block
party shall be issued for the same block in any one calendar year,
unless a waiver is granted by the Mayor or Village Administrator.
As a condition of any special event permit issued, the organizer(s)
shall be deemed to have agreed to comply with emergency requests for
ingress and egress for residents on the block and for emergency services.
Not less than 30 days prior to the date requested for the event,
the applicant for a block party or special event permit must submit
a completed application form to the Village Clerk containing the following
information:
A.
Name, address, and contact information of the applicant(s);
B.
Date, description, duration, street location, times of event, and
rain date;
C.
Number of persons expected to attend the event;
D.
Affidavit from applicant containing addresses of all affected residences
and the names of the last record owner for each residence as contained
on the latest assessment roll;
E.
Names, addresses and written consents of not less than 3/4 of the
owners of residential properties on or abutting the block or property
where the event is proposed to be held;
F.
Certification that the applicant has confirmed with the Village Clerk
that there are no other special event applications pending or approved
for the same date within three blocks of the proposed event;
G.
Name of persons to be responsible for removal of garbage, litter
and debris from the block which shall be no later than 24 hours after
the closing time of the event; and
H.
Any additional information as may reasonably be required by the Village
Clerk.
A block party or special event application shall be accompanied
by a fee established from time to time by resolution of the Board
of Trustees.
A.
The Village Police Commissioner and Commissioner of the Department
of Public Works will review all block party and special event applications
and shall forward their recommendations to the Village Clerk who,
upon receipt, shall make his or her determination within a reasonable
time.
B.
The Village Clerk may require the applicant to mail notice of the
application to all block residents and businesses, and to all property
owners within 200 feet of the block to be used, and afford each such
business or resident reasonable time, not to exceed 10 days, in which
to comment on the application. Proof of such mailing shall be provided
to the Village Clerk by affidavit of mailing or other documentation
acceptable to the Village Clerk.
C.
The Village Clerk may grant, modify, or grant a permit with conditions
as necessary or appropriate to protect the public health, safety and
welfare and to ensure traffic and pedestrian safety.
D.
The Village Clerk shall deny a permit if the Village Clerk, the Police
Commissioner or the Commissioner of the Department of Public Works
finds any of the following:
(1)
Blocking the street will unduly interfere with the safe and orderly
flow of vehicular and pedestrian traffic on or near the proposed block;
(2)
Any information contained in the application is false;
(3)
The application is incomplete or untimely submitted;
(4)
Another block party or special event permit application has been
received prior in time, or already approved, to hold another event
a) at the same time and place, or b) within three blocks of the location
requested by the applicant;
(5)
The Village Police are unable to meet the need for police services
for the event;
(6)
The concentration of persons, animals, and vehicles at the event,
or assembly and disbanding areas around the event, will prevent proper
police, fire or rescue services to areas contiguous to the event;
(7)
The location of the event will substantially interfere with active
or scheduled construction or maintenance work upon or along the requested
block;
(8)
The proposed block party or special event would create, or be expected
to create, unreasonable conflicts with other scheduled event(s) or
holidays being observed in the Village.
E.
The applicant shall be notified in writing of the reasons for denial
of the application.
A.
Each applicant for an event permit shall comply with all terms and
conditions of the block party or special event permit, and shall ensure
that the person in charge of the event carries the permit on his/her
person during the duration of the event.
B.
Daily time restriction. The hours of operation for any block party
or special event taking place on the streets of the Village shall
be between 9:00 a.m. and 12:00 midnight on any day of the week, unless
otherwise limited by the permit.
C.
Site maintenance. All areas used must be left in a clean condition.
D.
Services available from the Village. The Village will provide certain
equipment and materials to facilitate comfort and control over the
event, subject to availability and the Village's prior need for
such equipment and materials.
(1)
Temporary parking signs. All temporary signs for restricting parking
must be posted 24 hours in advance and maintained by the sponsor.
Requests for the necessary materials should be directed to the Police
Department, which shall have responsibility for the initial posting
of the temporary signs either through physical placement or directive
as to locations. Any usage of temporary signs without the authorization
of the Police Commissioner, or his designee, will be neither recognized
nor enforced. Upon the events completion, all signs must be taken
down by the sponsor and returned to the Police Department.
(2)
Barricades. Moveable barricades shall be delivered to the site where
the sponsor or its designated representative shall sign for their
receipt. The cost of the replacing lost or damaged barricades lies
with the sponsor.
(3)
Fees. A fee for providing police officers above the number normally
scheduled may be charged. The fee is to be determined by the Police
Commissioner and shall not be in excess of the actual cost.
E.
A street or portion thereof blocked off for a block party or special
event shall not be obstructed by obstacles which cannot be readily
moved to allow emergency and hazard vehicles to enter it in response
to an emergency. Emergency vehicle access shall be provided for the
entire length of any block being used for the event. Private vehicles
may not be used to block off any street or portion thereof, unless
the operator of the vehicle is present in the vehicle and capable
of moving the vehicle upon request.
F.
At all times during the event, at least one person identified by
the event sponsor as an emergency contact person shall be present
at the event, and the contact information for each such person shall
be provided to the Police Department prior to the commencement of
the event.
A.
The block party or special event permit authorizes the applicant
to conduct only such event as is described in the permit and in accordance
with the terms and conditions of the permit. It is unlawful for the
applicant to willfully violate the terms and conditions of the permit,
or for any event participate with the knowledge thereof to willfully
violate the terms and conditions of the permit.
B.
The Village Police Department, for reasons of just cause, shall have
the authority to revoke or suspend any block party or special event
permit and to cause participants to be dispersed.
Any person who or which shall violate any provision of this
chapter shall, upon conviction, be subject to a penalty of not more
than $500, or imprisonment for a term not to exceed 15 days, or both.
Each day's continued violation shall constitute a separate offense.
