[Adopted 3-11-2019 by Ord. No. 1-2019]
A.
A person or organization desiring to hold any concert, race, walkathon,
fair, carnival, festival, celebration, show, or other similar event
in or upon any public grounds, park, beach, or road of the Borough
must first apply for and obtain a permit from the Borough Clerk in
accordance with the requirements of this article. Any such concert,
race, walkathon, fair, carnival, festival, celebration, show, or other
similar event, which is likely to require the expenditure of Borough
resources in the form of Department of Public Safety and/or Department
of Public Works salaries, wages, or other expense, shall constitute
a special event. To obtain a permit for a special event, the applicant
shall also satisfy the requirements of this article.
B.
In order to further define a "special event," the following shall
be inclusive: closing of a public street; the blocking or restriction
of public property; the sale of merchandise, food or beverages on
public property outside the central business district; the installation
of a stage, band shell, trailer, van, portable building, grandstand,
or bleachers on public property; the placement of portable toilets
on public property; or placement of temporary "no parking" signs on
a public right-of-way.
A.
A person or organization seeking issuance of a permit hereunder shall
file the application with the Borough Clerk on a form to be provided
by the Clerk for that purpose, on which form the applicant shall furnish
the following information:
(1)
The name, address, and telephone number of the applicant.
(2)
The name, address, and telephone number of the person, persons, corporation,
or association sponsoring the activity.
(3)
A detailed description of the proposed event and a sketch that would
show the area or route to be used, along with proposed structures,
tents, fences, barricades, signs, banners, and rest room facilities,
more commonly referred to as a "footprint."
(5)
The location of the event for which the permit is desired, and complete
details as to how the applicant intends to provide for security and
traffic control.
(6)
The number of contestants, participants, spectators, and/or other
people that can reasonably be anticipated to attend the event.
(7)
A detailed description of the Borough resources or services that
will be required to be provided in connection with the event.
(8)
A detailed list of all vendors using various cooking devices shall
be submitted to the Fire Marshal 10 days prior to the event.
(9)
Should alcohol be served at the event, a complete detailed drawing
as to location and how the applicant will secure the area shall be
submitted.
(10)
Any other information which the Borough Clerk shall find reasonably
necessary to a fair determination as to whether a permit should be
issued thereunder.
B.
Upon verification that the application is complete, the Borough Clerk
shall refer the application to the Borough department heads for preliminary
review in accordance with this article.
A.
Department heads shall review the applications and once signed off
by respective department heads the application shall be presented
to the Board of Commissioners during a regularly scheduled meeting.
In the event that any Commissioner voices concern that the event to
be held requires additional investigation, he or she may direct that
the application be referred back for additional information. The governing
body shall make the final determination, by resolution, whether to
issue a permit for a special event, and shall set forth in the resolution
such conditions and restrictions as may be reasonably necessary to
ensure that the standards set forth are satisfied. The Board of Commissioners
may change the permit fee to recover the costs the Borough incurred
due to the event for fee reimbursement. Upon review by the Board of
Commissioners and other department heads, revisions may be required.
After final revision/approval of the drawing by all parties, no changes
may be made. Should other changes be requested after approval, such
changes must be submitted within 30 days and will incur an additional
fee of $250. The initial application fee will be $30. Fees shall be
waived for the Avon Fire Department, Avon First Aid, Avon Grammar
School and any Avon-by-the-Sea organization as approved by the Board
of Commissioners.
