[Ord. No. 2003-27]
Pursuant to N.J.S.A. 40A:9-136 et seq., there is hereby created
the Office of Township Administrator to perform those duties as set
forth in the statutes of the State of New Jersey and this section.
[Ord. No. 2003-27]
The Township Administrator shall be appointed by a majority
vote of the Township Committee. Any vacancy which may occur in said
position, whether the same occurs by death, resignation, or otherwise,
shall be filled in the same manner.
[Ord. No. 2003-27; amended 7-9-2019 by Ord. No. 2019-06; 9-10-2019 by Ord. No. 2019-10; 9-10-2019 by Ord. No.
2019-11]
a.
The appointment of a Township Administrator shall be solely based
on the administrative qualifications of the appointee, with special
regard as to education, training and actual experience in governmental
affairs.
b.
No member of the governing body or any other federal, state, county,
or municipal elected office, including boards of education, shall
be eligible for appointment as Township Administrator during his/her
term in said office nor within two years after separation from said
office, whether the same occurs by expiration of term, resignation,
or otherwise.
c.
No person
who previously occupied the position of Township Administrator shall
be eligible for reappointment as Township Administrator within two
years after separation from Township employment, whether the same
occurs by removal, resignation, or otherwise.
d.
No person
who has been adjudged to have violated any ethics laws governing public
office or public employment, including but not limited to the Local
Government Ethics Law, N.J.S.A. 40A:9-22.1 et seq., and any similar
statutory or regulatory scheme in any jurisdiction, by a body of competent
jurisdiction over same, including but not limited to the Local Finance
Board pursuant to N.J.S.A. 40A:9-22.4, a county ethics board pursuant
to N.J.S.A. 40A:9-22.13 et seq., and a municipal ethics board pursuant
to N.J.S.A. 40A:9-22.19 et seq., shall be eligible for appointment
as Township Administrator.
e.
The person appointed to the Office of Township Administrator need
not be a resident of the Township at the time of their appointment
and may reside outside of the municipality if agreed to by the Township
Committee.
[Ord. No. 2003-27]
The Township Administrator shall serve at the pleasure of the
Township Committee. During such term, the Administrator shall be subject
to periodic review and evaluation of performance.
[Ord. No. 2003-27]
The Township Administrator may be removed by a 2/3 vote of the
Governing Body. The resolution of removal shall become effective three
months after its adoption by the Governing Body. However, the Governing
Body may provide that the resolution have immediate effect, in which
case, the Administrator shall be paid forthwith any unpaid balance
of his (her) salary and his (her) salary for the next three calendar
months following adoption of the resolution.
[Ord. No. 2003-27]
During any approved absence or disability of the Township Administrator,
the Township Committee may, by resolution, appoint another individual
or any employee or officer of the Township to temporarily perform
the duties and responsibilities of the Township Administrator. After
three months of such absence or disability, the position may be deemed
vacant upon adoption of a resolution of the Township Committee. Compensation,
if any, for duties performed for an appointment under this section
will be determined by the Township Committee.
[Ord. No. 2003-27]
The Township Administrator shall receive such compensation as
shall be prescribed by annual salary resolution or ordinance of the
Township Committee. The Township Administrator shall be reimbursed
for all reasonable expenses incurred in the performance of the office.
[Ord. No. 2003-27]
The Administrator shall perform the duties hereinafter enumerated
and such other duties as may be assigned by the Township Committee.
The Administrator's entire time and effort shall be devoted to the
performance of the duties and functions of the position of Administrator
and the Administrator shall not engage in any other occupation or
employment while employed by the Township, except as approved by the
Township Committee.
[Ord. No. 2003-27]
The Township Administrator shall not engage in any political
activity, nor shall make any financial or other contributions to any
local political campaign, nor lobby the elected officials on behalf
of a political party or campaign. However, nothing contained herein
shall be deemed to prohibit the Township Administrator from providing
recommendations to the elected officials of the municipality on issues
of concern to the municipality or from appearing before any other
governmental body on behalf of the Township when authorized or directed
to do so.
[Ord. No. 2003-27]
The Township Administrator shall act as the chief administrative
officer of the Township. Duties shall include the development of rules
and regulations for administrative procedures governing purchasing
practices, operation of all departments, personnel management and
general coordination of departments, offices, boards and agencies
of the municipality, all for the purpose of increasing the effectiveness
and efficiency of the municipal government and promoting its economic
operation. All rules and regulations promulgated and implemented by
the Township Administrator shall be filed with the Township Committee
and shall become Township organizational policy unless specifically
rescinded by the Township Committee.
The Township Administrator shall perform the duties hereinafter
enumerated and such other duties as may be assigned by the Township
Committee.
The Township Administrator shall report annually to the Township
Committee on the progress of each department; shall initiate goals
and objectives to be reviewed on an annual basis with special emphasis
on critical problems and deterrents to the achievement thereof.
The Township Administrator shall be responsible for the organization
and management of the work, personnel and programs in all departments;
for the development and operation of a personnel program for all employees;
and he (she) shall be accountable for the planning, organization,
delegation, staffing, operation control, evaluation and correction
in all departments to achieve maximum results.
The Township Administrator is given broad authority with the
approval of the Township Committee to combine or eliminate functions,
to redesign and reorganize work effort and to assign personnel to
achieve maximum productivity.
The Township Administrator shall make assessments of municipal
programs and operations reporting to the Township Committee on his
(her) findings, setting forth a remediation action plan if necessary
or required changes in Township ordinances and procedures.
[Ord. No. 2003-27]
The Township Administrator shall:
a.
Supervise all personnel of the Township through the respective department
heads unless otherwise provided for by law or this ordinance.
b.
Advise the Township Committee on all matters of personnel administration
and organization and assign personnel to the performance of all duties
in all departments. Except for the purpose of inquiry, the Township
Committee and its members shall deal with the administrative service
solely through the Township Administrator, and neither the Township
Committee nor any member shall give directives to any subordinate
of the Township Administrator either publicly or privately.
c.
Study, recommend, implement and enforce personnel organization and
policy of the Township and implement personnel leave policies as established
by the Township Committee for all departments, except as otherwise
provided by law for the Police Department.
d.
Maintain comprehensive personnel files and evaluation systems of
job performance and duties.
e.
Administer and negotiate on behalf of the Township all labor contracts.
f.
Serve as the personnel officer of the Township with the authority
to hire, evaluate, transfer, promote, discipline and/or discharge
all employees to the extent not prohibited by law or provided for
elsewhere in the ordinances of the Township. In those instances where
the final authority rests with another agency, the Township Administrator
shall assist that agency by recommending personnel actions which are
consistent with those applied to other Township employees.
g.
Investigate the affairs of any employee, officer, department, agency
or authority of the Township when necessary or when directed by the
Township Committee and submit a report relating thereto.
[Ord. No. 2003-27]
The Township Administrator shall:
a.
Prepare the annual capital and operating budget to be presented to
the Township Committee for adoption. In preparing these budgets, the
Administrator or an officer designated by the Administrator shall
obtain from the head of each department, committee, board, commission,
agency, officer or authority estimates of anticipated expenditures
and supporting data as requested.
b.
Prepare and compile budget studies, analysis and schedules; assist
in the conduct of public, departmental, board, committee, and commission
budget hearings; and in conjunction with the Chief Financial Officer,
shall assist the Township Committee in such manner as they shall require
in the review of and adoption of the annual budget.
c.
Prepare and submit to the Township Committee an explanatory budget
message, including a comparison of prior years revenues, appropriations
and expenditures as well as an analysis of the proposed revenues and
expenditures.
[Ord. No. 2003-27]
The Township Administrator shall:
a.
Administer the budget after its adoption by the Governing Body, shall
maintain a continuing review and analysis of the budget operation,
work progress and costs of municipal services; and shall assess the
attainment of the Township's budget and service goals, reporting the
same regularly to the Township Committee.
b.
Study, recommend, implement, and enforce the financial procedures
and policy of the Township and its departments, after consultation
with department heads and approval of the Governing Body.
[Ord. No. 2003-27]
The Township Administrator shall be responsible for the negotiation
of collective bargaining contracts with agencies representing Township
employees, subject to the approval of the Township Committee, and
for the administration and enforcement of such contracts and the Personnel
Policies and Procedures of the Township.
[Ord. No. 2003-27]
The Township Administrator shall:
a.
See that the provisions of all franchises, leases, permits and privileges
granted by the Township are complied with and provide periodic reports
of said compliance upon request.
b.
Negotiate contracts for the Township upon request of the Governing
Body and subject to the approval of the Governing Body.
c.
Attend to the letting of contracts, in due form of law and supervise
their performance and faithful execution except insofar as such duties
are expressly imposed upon some other Township officer or official
by statute.
d.
See that all terms and conditions imposed in favor of the Township
or its inhabitants in any statute, public utility, franchise or other
contract are faithfully kept and performed, and upon knowledge of
any violations, call the same to the attention of the Township Committee.
e.
Advise the Township Committee if professional or other outside resources
should be utilized.
[Ord. No. 2003-27]
The Township Administrator shall be responsible for researching,
initiating action for, applying for and supervising the implementation
of funding grants from various sources for the improvement and development
of Township capital projects and needs as well as for services to
the Township and its residents.
[Ord. No. 2003-27]
The Township Administrator shall:
a.
Study the governmental and administrative operations and needs of
the Township, and prepare and recommend to the Governing Body necessary
and desirable plans and programs to meet present and foreseeable needs.
b.
Develop, prescribe and enforce rules and regulations for the efficient
management of the Township for the avoidance of any duplication or
overlapping effort among the departments or among the units within
a department, and for the improvement of methods and procedures of
administration.
c.
Integrate and coordinate the functions of all departments, boards,
agencies, offices and officials, and also maintain liaison with the
Board of Education.
d.
The Administrator shall be responsible for continually improving
communications among the various Township personnel, departments,
agencies, boards and the Governing Body.
e.
Recommend the employment of experts and consultants to perform work
and render advice in connection with Township projects or services.
f.
Make recommendations which may increase the efficiency of the operation
of the Township.
g.
Continually review and supervise the Township's insurance program.
h.
Be responsible for the overall supervision and maintenance of real
property owned by the Township, except as modified through delegation
by the Governing Body or ordinance to autonomous boards or commissions.
i.
Assign office space, furniture, telephone, computer and similar facilities,
and other Township resources among and within departments.
[Ord. No. 2003-27]
The Township Administrator shall:
a.
Study, recommend, implement and enforce procedures and policy of
the Township and its departments for receipt, dissemination and collation
of responses to communications and requests for information, after
consultation with department heads and receive, distribute and follow
up requests for information and complaints from citizens and keep
the Township Committee informed on such matters.
b.
The Administrator or an officer designated by the Administrator shall
investigate and dispose of such complaints and the Administrator shall
keep written record of such complaints and when and what action was
taken in response thereto and provide the Governing Body a copy thereof
when requested to do so.
[Ord. No. 2003-27]
The Township Administrator shall make recommendations concerning
the nature and location of public improvements and coordinate and
expedite the execution of public improvements authorized by the Township
Committee.
[Ord. No. 2003-27]
The Township Administrator shall:
a.
Represent the Township and assert its proper interests in relation
to Federal, State, County and other political subdivisions, and with
respect to Township contracts, franchises and interests.
b.
Monitor and evaluate State and Federal legislation as to its impact
on the Township with recommendations for actions by the Township Committee.
The Administrator must be prepared to testify on behalf of the Township
on issues affecting the community on behalf of the Governing Body.
c.
Study the public utility rates and policies and evaluate same and
recommend to the Township Committee an appropriate course of action.
d.
Attend all regular and work session meetings of the Governing Body,
with the right to speak but not vote on agenda items, and attend other
meetings as directed by the Governing Body. The Administrator shall
receive notice of and may attend and participate in all regular and
special meetings of the Governing Body and all advisory committees,
boards, commissions, and other agencies of the Township;
e.
Keep the Governing Body informed as to the conduct of the Township
affairs; submit periodic reports, either in writing or orally, on
the condition of the Township finances; and shall submit other reports,
either in writing or orally, as deemed advisable or as the Governing
Body shall request; and shall make recommendations to the Governing
Body necessary and advisable for the welfare of the Township.
f.
Submit to the Governing Body as soon as possible after the close
of the fiscal year, a complete written report of the administrative
activities of the Township for the preceding year.
g.
Implement all policies formulated by the Township Committee unless
specifically directed otherwise by a formal action of the Governing
Body.
h.
Advise the Township Committee on all background matters as an aid
to the creation of policy and recommend to the Governing Body adoption
of such measures as may be deemed necessary or expedient.
i.
Follow up acts of the Township Committee by correspondence, review
of minutes and personal conferences.
[Ord. No. 2003-27]
The Township Administrator shall:
a.
Serve as the purchasing officer of the Township, and/or designate
an assistant purchasing officer, and shall purchase, or supervise
the purchase of or delegate the purchase of, in accordance with the
provisions of the governing statutes and sound purchasing practices,
all materials, supplies and equipment of the various agencies, boards,
departments and other offices of the Township. The Administrator shall
keep or cause to be kept an account of all purchases and shall from
time to time or when directed by the Governing Body make a full report
thereof.
b.
Establish rules, regulations, standards and specifications to control
all purchases by the Township and recommend to the Governing Body
such standards as to quality, size and variety of articles, equipment
and supplies used by the offices and departments of the Township,
to make possible uniform purchasing practices; and act as purchasing
agent in the purchase of such materials, equipment and supplies, and
to issue or supervise the issuance of the necessary purchase orders
for such materials, equipment and supplies for all departments without
exception; ensure that all purchases are at the most favorable price
to the Township and see to it that the materials, equipment, services
or supplies delivered are correct in number or amount and comply with
the standards and specifications prescribed by the Governing Body
as agreed to at the time of purchase.
c.
Cause to be advertised proposals for the furnishing of work equipment
and materials and receive bids therefor at the direction of the Governing
Body.
d.
Review, validate and recommend all bills and vouchers for payment
prior to final approval by the Governing Body, and establish procedures
associated with the voucher process.
e.
Have no interest, directly or indirectly, in any contract job for
work or materials, or the profits thereof, to be furnished to or performed
for the Township.
f.
Require the various departments, boards, commissions, agencies and
programs to furnish annually a complete inventory of all fixed assets;
and recommend the sale of any obsolete or surplus equipment, materials
and supplies, and transfer to or between departments, offices and
agencies and from or to central stores such supplies, material and
equipment as need appears and arrange for the sale of surplus or obsolete
items thereof.
[Ord. No. 2003-27]
Nothing in this section shall derogate from or authorize the
Township Administrator to exercise powers of the elected officials
of the municipality.
[Ord. No. 2003-27]
This section shall be known and may be cited as "The Township
Administrator Ordinance."
[1976 Code § 14-11C]
The Township Committee shall appoint an Administrative Clerk
subject to the NJ Department of Personnel rules and regulations. The
Administrative Clerk shall receive such compensation as shall be prescribed
by the Salary Ordinance.
[1976 Code § 14-11D; Ord. No. 90-4]
The duties shall be as assigned by the Township Administrator.
[1976 Code § 14-20A]
The Township Committee shall appoint the Township Clerk for
a term of three years beginning January 1 in the year in which the
Clerk was appointed. The Township Clerk is subject to the provisions
of law relating to tenure of office and removal from office. He/she
shall receive compensation as prescribed by the Salary Ordinance and
shall give bond, paid for by the Township, for the faithful performance
of the duties of the office.
[1976 Code § 14-20B]
The Township Clerk shall:
a.
Ensure that the minutes and records of the proceedings of the Township
Committee are kept.
b.
Preserve and compile all duly passed ordinances, recording them in
a book, with a proper index to be provided for that purpose. Such
book shall remain in the custody of the Township Clerk. Every ordinance
shall be signed in the book by the Mayor and the Township Clerk.
c.
Have and take custody of all the official books, papers and documents
of the Township for which no other repository is provided by law,
and preserve and keep them safely.
d.
Perform all other duties required by statutory law.
[New]
No person shall be appointed as Township Clerk unless he or
she shall have a Registered Municipal Clerk Certificate issued pursuant
to N.J.S. 40A:9-133 et seq.
[1976 Code § 14-20C]
The Clerk shall cause the Township Seal to be affixed to instruments
and writings when specifically authorized by law or when necessary
to exemplify any document or record in the Clerk's office, or to certify
any act or paper which, from the records in the Clerk's office, shall
appear to be a true copy of any public record or proceeding.
[1976 Code § 14-20D]
The Clerk shall ensure the publication of all ordinances in
such official newspaper or newspapers as may be required by law and
authorized by the Township Committee, and shall file in the Clerk's
office the affidavits of publication of such publications.
[1976 Code § 14-20E]
The Clerk shall issue and renew licenses regularly, pursuant
to authorizations in existing ordinances and laws and with the assistance
of any appropriate enforcement agencies required for such administration.
[1976 Code § 14-20F]
The Clerk shall be the custodian of all official surety bonds
furnished by, or on account of, any Township officer, position holder
or employee, except for that of the Township Clerk, which shall be
placed in the custody of the Township Treasurer; all insurance policies
with respect to risks insured for the benefit of the Township or to
protect it against any claim, demand or liability whatsoever; and
all formal contracts for work, labor, services, supplies, equipment
and materials to which the Township may be a party. The Clerk shall
also have custody of all leases of property owned by the Township.
The Clerk shall be the depository for and have custody of all performance
bonds running to the Township as obligee, and any other forms of non-cash
security given by any contractor, subdivision developer or other persons
on account of work done or to be done for the Township.
[1976 Code § 14-20G]
Correspondence and other communications received through the
mails shall be delivered to the Clerk's office, where it shall be
sorted and delivered immediately to the proper department. Mail addressed
to a named individual shall be delivered unopened. General Township
mail and mail addressed to the Township Committee, unless addressed
to a named Committeeman, shall be opened in the Clerk's office, and
the Clerk shall either reply to the correspondence, or refer the correspondence
to the Township Administrator or department head for action and reply.
[1976 Code § 5-1]
There is hereby created the office of Deputy Township Clerk
in the Township of Holmdel.
[1976 Code § 5-2; New]
The Deputy Township Clerk shall assist the Township Clerk in
the operation of the office by aiding the Township Clerk when requested
to do so in the receipt of license applications and fees, issuance
of certain licenses; registering and transferring of voters; reviewing
and verifying payrolls and claims and preparing checks; making searches
and issuing search certificates; at elections, preparing and distributing
election equipment and supplies; swearing in of election officers
and giving instructions to election officials; receiving election
returns, keeping election personnel records and preparing needed checks;
preparing reports dealing with licenses issued and moneys received
and other pertinent matters; assisting in the preparation of resolutions,
ordinances, vouchers and other municipal forms; assisting in the preparation
of minutes of the meetings of the governing body; preparing suitable
official reports for purposes of public record; preparing periodical
reports of cash receipts and accounts for the same; answering inquiries
and giving information of a public nature relating to municipal affairs;
assisting in the arranging for and conducting of public elections;
assisting in the establishment and maintenance of an extensive record
and filing system; and supervising, when requested by the Township
Clerk, of subordinates. In addition to the duties herein set forth,
the Deputy Township Clerk shall perform such duties as may be assigned
to him/her by the Township Clerk under the direction of the Township
Committee, and further, the Deputy Township Clerk shall perform all
the duties of the Township Clerk during such time and for such specific
periods as the Township Clerk shall be absent or disabled.
[1976 Code § 5-3; Ord. No. 86-17; Ord. No. 86-30]
The Deputy Township Clerk shall hold office for a term of two
years and until his or her successor shall have been appointed and
qualified. The term shall commence on January 1 of the year in which
the appointment is made.
[1976 Code § 5-4]
The Deputy Township Clerk shall receive such compensation as
shall be determined by the Salary Ordinance of the Township of Holmdel.
[1976 Code § 14-21A; Ord. No. 89-11; Ord. No. 90-4; Ord. No. 92-15]
The Township Committee shall appoint a Chief Financial Officer,
who shall have the qualifications prescribed by N.J.S. 40A:9-140.1
et seq. The term of office of the person so appointed shall be four
years as required by N.J.S. 40A:9-140.10. The Chief Financial Officer
shall receive such compensation as shall be prescribed by the Salary
Ordinance of the Township.
[1976 Code § 14-21B; Ord. No. 89-11; Ord. No. 90-4; amended 9-22-2020 by Ord. No. 2020-17]
The Chief Financial Officer shall:
a.
Be responsible for the effective and efficient management of the
Department of Finance, including all staff.
b.
Receive funds entrusted to or under the control of any department
and deposit all funds received by him/her in depositories authorized
by resolution of the Township Committee within the statutory requirements
of 48 hours.
c.
Have custody of all investments and invested funds of the Township
in fiduciary capacity, except as otherwise provided by law, and keep
such funds and all moneys of the Township not required for current
operation invested or deposited in a prudent and reasonable manner.
d.
Prepare required data in connection with Township debt and bond sales
in conjunction with the Township bond counsel and other professionals.
e.
Ensure that budget appropriations are not exceeded and are in conformance
with statutory requirements.
f.
Certify to all proposed contract resolutions and ordinances submitted
prior to passage by the Township Committee as to available appropriations
in conformity with statutory requirements.
g.
Review, pre-audit, warrant and pay bills, claims and demands against
the Township when duly authorized and approved by the Township Committee
or the Township Administrator, as permitted in certain circumstances,
and in compliance with all local and state purchasing requirements.
h.
Keep a full account of all cash receipts and disbursements of the
Township and, at least once a month, after the adoption of the budget,
furnish the Township Committee a revenue status report for all budgetary
funds and budget status reports for budgetary funds and capital funds.
i.
For each regular meeting of the Township Committee, prepare a list
of all bills, claims and vouchers to be submitted for governing body
approval.
j.
Maintain a centralized payroll system for the Township.
k.
Ensure all statutory reporting requirements are met including but
not limited to the preparation of the annual debt statement and annual
financial statement.
l.
Provide and produce all necessary documentation for the Township's
annual audit including the financial statements and related notes
to the financial statements.
m.
Prepare preliminary work in connection with the Township budget and
assist the Township Administrator in the preparation of the annual
Administrative Budget proposal.
n.
In conjunction with the Township Committee, Township Administrator,
committees established by the Township Committee, and Township professionals,
develop, implement and manage strategic financial goals, policies
and procedures in alignment to the municipality's strategic financial
objectives. Provide information, documentation and, when appropriate,
make presentations to said officials, committees and professionals.
o.
Establish, implement and maintain a financial management strategy
and maintain a uniform system of accounts for all departments, offices,
and agencies of the Township.
p.
Ensure municipal financial viability through management and monitoring
of all income and expenditures of the Township and communicate potential
risks in a timely manner to the Township Committee and/or its designated
representatives or subcommittee.
q.
In conjunction with the Township Administrator, propose action plans
to ensure that annual financial objectives are attained.
[1976 Code § 14-19A]
A registered municipal accountant of the State of New Jersey
shall be appointed by the Township Committee for a period of one year,
commencing on January 1 of the year in which he/she is appointed.
The Auditor shall receive such customary fees and charges for work
performed.
[1976 Code § 14-19B]
The Auditor shall make the annual audit and shall have the powers
and perform the duties prescribed by law, or rules and regulations
of the Division of Local Finance in the Department of Community Affairs
of the State of New Jersey. He/she shall also perform such duties
and render such services as may be prescribed by the Township Committee.
[New]
The Township Committee shall provide for the appointment of
a Tax Assessor. The Tax Assessor shall hold the Tax Assessor's Certificate
provided for in N.J.S. 54:1-35.25 et seq. and shall have the duty
of assessing property for the purpose of general taxation. Nothing
in this section shall affect adversely the salary or tenure rights
acquired pursuant to N.J.S. 54:1-35.31 or any other law. In accordance
with the provisions of N.J.S. 54:3-16, the Assessor, when making assessments,
shall be governed by directions by the Monmouth County Tax Administrator.
These directions shall be pursuant to rules adopted by the Monmouth
County Tax Board.
[1976 Code § 14-15B]
The Tax Assessor shall have, perform and discharge all functions,
powers and duties prescribed for assessors by rules and regulations
prescribed by the Director of the Division of Taxation in the Department
of the Treasury of the State of New Jersey and the Monmouth County
Board of Taxation and shall:
a.
Value all real and personal property in the Township for the purpose
of assessments and taxation.
b.
Prepare the tax lists, tax duplicate and maintain adequate assessment
records of each and every parcel of real property assessed or exempted.
c.
Have custody of and maintain an up-to-date Township Tax Map and provide
for the recording thereon of all changes in ownership or character
of property assessed.
[New]
The Tax Assessor shall hold office for a term of four years.
Vacancies other than due to expiration of term shall be filled by
appointment for the unexpired term.
[1976 Code § 14-15A]
The Tax Assessor is subject to the provisions of law relating
to tenure of office and removal from office. He/she shall receive
compensation as prescribed by the Salary Ordinance.
[New]
The Township Committee shall provide for the appointment of
a Tax Collector.
[1976 Code § 14-16.1; New]
The Tax Collector shall hold office for a term of four years
from January 1 next following his/her appointment. The Tax Collector
is subject to the provisions of law relating to tenure of office and
removal from office. He/she shall receive compensation as prescribed
by the Salary Ordinance and shall give bond, paid for by the Township,
for the faithful performance of the duties of the office.
[New]
No person shall be appointed or reappointed as Tax Collector
unless he/she shall hold a Tax Collector's Certificate issued pursuant
to N.J.S. 40:9-145.3. Any Tax Collector appointed pursuant to this
section may obtain tenure pursuant to the provisions of N.J.S. 40A:9-144
or 40A:9-145. Any person who shall be reappointed Tax Collector subsequent
to having received a Tax Collector's Certificate pursuant to N.J.S.
40A:9-145.3 and having served as Tax Collector or who has performed
the duties of Tax Collector for not less than four consecutive years
immediately prior to such reappointment shall have acquired tenure
and shall hold his or her office during good behavior and efficiency
and shall be removed only for good cause shown and after a proper
hearing before the Director of the Division of Taxation or his/her
designee in accordance with the provisions of N.J.S. 40A:9-145.8.
[1976 Code § 14-16B; Ord. No. 97-33]
The Tax Collector shall:
a.
Perform the functions of a collector of taxes including, without
limitation thereto, the rendering of bills for property taxes and
the conducting of tax sales.
b.
Receive and collect all current and delinquent real taxes, tax sale
fees and charges, and receive penalties and interest thereon.
c.
Deposit, to the credit of the Township, all moneys received, in the
depositories authorized by the Township Committee by resolution.
d.
Maintain full and complete records and accounts of all sums collected
and received under the supervision of the Township Auditor and in
accordance with the standards and requirements of the Division of
Local Finance in the Department of Community Affairs of the State
of New Jersey.
e.
Report to the Township Committee at least once a month all receipts
and deposits made by him/her and shall, in such report, account for
all moneys for which he/she is responsible.
f.
The Tax Collector may issue and execute duplicate tax title certificates.
Prior to the issuance of a duplicate tax title certificate, a letter
must be received from the lienholder guaranteeing that he/she is the
owner of the certificate and has not assigned it to another investor,
and the governing body must adopt a resolution authorizing the Tax
Collector to issue the duplicate. The fee for the duplicate tax title
certificate is $50.
g.
The Tax Collector may issue certificates of redemption. Prior to
the issuance of a certificate of redemption, the former lienholder
must submit a letter verifying that the lien has been paid and the
certificate has been surrendered. The fee for the certificate of redemption
is $25.
[1976 Code § 14-16A; New]
Vacancies other than due to the expiration of term shall be
filled by appointment for the unexpired term.
[1976 Code § 14-17]
There may be a Deputy Township Tax Collector appointed by the
Township Committee subject to Civil Service Rules and Regulations.
The Deputy Tax Collector shall assist the Tax Collector as he/she
may direct and shall perform each duty of the Tax Collector as permitted
by law. The Deputy Tax Collector shall receive such compensation as
shall be prescribed in the Salary Ordinance.
[1976 Code § 14-18A]
There shall be a Township Attorney appointed by the Township
Committee for a term of one year beginning on January 1 of the year
in which he/she is appointed. He/she shall be an attorney-at-law of
the State of New Jersey and shall receive such compensation as may
be prescribed in the Salary Ordinance. In addition, the Attorney may
receive the customary fees and charges for extraordinary legal services,
provided when, in the judgment of the Township Committee, extraordinary
legal services are required and authorized and the expenses incidental
thereto are justified.
[1976 Code § 14-18B]
The Township Attorney shall be the legal advisor to the Township
Committee and to all Departments except as may be otherwise provided
by ordinance. He/she shall prosecute and defend actions and proceedings
by and against the Township and every Department thereof. In furtherance
of these general powers, and without limitation thereto, he shall:
a.
Advise the Township Committee as to the form and sufficiency of all
ordinances and resolutions prior to their passage.
b.
Review and approve all contracts, deeds, documents and instruments
prior to the execution thereof by or on behalf of the Township.
c.
Conduct appeals from orders, decisions or judgments affecting any
interest of the Township, as he/she may in his/her discretion determine
to be necessary or desirable, or as directed by the Township Committee.
d.
Subject to the approval of the Township Committee, have power to
enter into any agreement, compromise or settlement of any litigation
in which the Township is involved.
e.
Render opinions in writing upon any question of law submitted to
him/her by members of the Township Committee with respect to their
respective official departmental powers and duties or the powers and
duties of any officer of the Township.
f.
Maintain a record of all actions, suits, proceedings and matters
which relate to the Township's interest and report thereon from time
to time as the Committee may require.
g.
Conduct or arrange for the conduct of prosecutions for crimes and
offenses cognizable by the Municipal Court of the Township of Holmdel,
including violations of ordinances of the Township, complaints of
any Department, under State law and violations of rules or regulations
duly promulgated by any Department, except such crimes and offenses
as it may be the duty of the County Prosecutor to prosecute.
h.
Perform such other and different functions and duties as may be provided
by ordinance.
[1976 Code § 14-18C]
Whenever he/she deems the interests of the Township so require,
the Township Attorney may, with the approval of the Township Committee
and within the limits of available appropriations, appoint special
counsel to assist him/her in the preparation, trial or argument of
legal matters or proceedings as he/she may determine. If the Township
Attorney should be disqualified with respect to any matter, the Township
Committee shall appoint special counsel to represent the Township
for and with respect to such matters.
[1976 Code § 14-18D]
All papers, documents, memoranda, reports and other materials
relating to the duties performed and services rendered by the Township
Attorney for or in behalf of the Township shall be and remain the
property of the Township. Upon the termination of his/her service
with the Township, the Township Attorney shall forthwith surrender
to his/her successor all such property, together with a written consent
to substitution of his/her successor in all legal actions and proceedings
then pending to which the Township is a party.
[1976 Code § 14-24; New]
The Township Clerk shall be appointed Municipal Assessment Search
Officer by the Township Committee for an indefinite term beginning
January 1 of the year in which he/she is appointed, and shall receive
such compensation as established by ordinance. The Municipal Assessment
Search Officer shall be sworn in by the Township Committee and shall
make examinations and issue assessment search certificates with respect
to liens for municipal assessments or improvements approved but not
yet certified.
[1976 Code § 14-25]
The Tax Collector or the Deputy Tax Collector shall be appointed
Tax Search Officer by the Township Committee for an indefinite term
beginning January 1 of the year in which he/she is appointed and shall
receive the customary fees as compensation. The Tax Search Officer
shall make examinations of tax records about unpaid municipal liens
and certify the results thereof.
[1976 Code § 14-23A]
The Zoning Officer shall be appointed by the Township Committee
for a term of one year beginning January 1 of the year in which he/she
is appointed. He/she shall receive such compensation as shall be prescribed
in the Salary Ordinance.
[1976 Code § 14-23B]
The Zoning Officer shall:
a.
Administer and enforce the Zoning Ordinance and such other ordinances
as may be specified.
b.
Attend meetings of the Board of Adjustment, the Township Committee
and any other meetings as directed by the Township Committee.
c.
Be under the direction of the Township Committee and make periodic
reports to, and as required by the Committee.
[1976 Code § 14-22]
The Zoning Board of Adjustment shall operate under the "Revised
Zoning Ordinance of the Township of Holmdel" which established the
Board, prescribes its membership, and assigns to it certain powers
and functions.
[1976 Code § 14-14]
The Planning Board operates under a section establishing the
Board, prescribing its membership, and assigning to it certain powers
and functions.
[1976 Code § 14-13]
The Industrial Development Committee operates under Section 2-59, establishing the Committee, prescribing its membership and assigning to it certain powers and functions.
[Ord. No. 97-34 § I]
a.
There shall be a Municipal Court Public Defender appointed by the
Township Committee. The Municipal Court Public Defender shall serve
for a term of one year from the date of appointment and until the
successor shall be appointed and qualifies. The Municipal Court Public
Defender shall be an attorney-at-law of the State of New Jersey and
shall provide all necessary and desirable legal counsel and advice
required for the defense of cases in the Municipal Court of the Township
on behalf of those indigent defendants who are entitled by law to
appointment of counsel.
b.
A person applying for representation by the Municipal Court Public
Defender shall be required to pay an application fee of $200. The
Municipal Court may waive the required application fee, in whole or
in part, if the Court determines, in its discretion, upon a clear
and convincing showing by the applicant, that the application fee
represents an unreasonable burden on the person seeking representation.
[Ord. No. 2004-26 § 1]
There shall be a Construction Official appointed by the Township
Committee. He/she shall receive such compensation as may be provided
in the Salary Ordinance.
[Ord. No. 2004-26 § 1]
He/she shall, under supervision, have administrative responsibility
for administering and enforcing the provisions of the New Jersey Uniform
Construction Code (UCC) and other related duties as required.
[Ord. No. 2004-26 § 1]
Possession of a valid Construction Official's License issued
by the Department of Community Affairs; possession of valid New Jersey
driver's license; knowledge of basic principles of management and
supervision and of the administration of a local enforcement agency;
knowledge of record keeping requirements under the UCC; knowledge
of legal methods of code enforcement; knowledge of building subcode
provisions including structural requirements, durability and weatherability
requirements, electrical subcode provisions, elevator subcode provisions,
fire prevention code provisions, plumbing subcode provisions; ability
to analyze and interpret the New Jersey UCC; ability to read, write,
speak, understand, and communicate in English.
[Ord. No. 2004-27 § 1; Ord. No. 2005-13 § 1]
There shall be a Building Inspector appointed by the Township
Committee. He/she shall receive such compensation as may be provided
in the Salary Ordinance.
[Ord. No. 2004-27 § 1; Ord. No. 2005-13 § 1]
He/she shall, under supervision, inspect new and existing buildings
and structures to ensure compliance with the State Uniform Construction
Code and enforce same to ensure public safety, health, and welfare;
and other related duties as required.
[Ord. No. 2004-27 § 1; Ord. No. 2005-13 § 1]
Possession of a valid Building Inspector's License issued by
the Department of Community Affairs; possession of valid New Jersey
driver's license; knowledge of structural design and analysis techniques
necessary to check compliance with the State Uniform Construction
Code with regard to wood framing, light steel, and wall bearing systems
including foundation, wall, floor, and roof framing systems; knowledge
of basic material standards, codes, and enforcement requirements related
to weatherability and durability of installed construction materials;
knowledge of basic fire protection requirements; knowledge of basic
inspection tools and test methods; knowledge of organization and content
of the State Uniform Construction Code; knowledge of the preparation
of violation notices and prescribed inspection record keeping; knowledge
of the classification of structures into class category; ability to
analyze and interpret provisions of the State Uniform Construction
Code; ability to prepare building construction plans and specifications,
and to review for accuracy and feasibility those prepared by others;
ability to make investigations and inspections; ability to prosecute
violations of the Building Code by appearing in court.
[Ord. No. 2004-34 § 1]
There shall be a Building Subcode Official appointed by the
Township Committee. He/she shall receive such compensation as may
be provided in the Salary Ordinance.
[Ord. No. 2004-34 § 1]
He/she shall, under supervision, administer the Building Subcode
of the State Uniform Construction Code and inspect and/or supervise
the inspection of buildings in construction projects underway to ensure
that compliance with plans and specifications approved in accord with
State Uniform Construction Code is achieved; and other related duties
as required.
[Ord. No. 2004-34 § 1]
Possession of a valid license as a Building Subcode Official
issued by the Department of Community Affairs; possession of a valid
license as a Building Inspector; possession of valid New Jersey driver's
license; knowledge of structural design and analysis techniques necessary
to check compliance with the State Uniform Construction Code with
regard to wood framing, light steel, and wall bearing systems including
foundation, wall, floor, and roof framing systems; knowledge of basic
material standards, codes, and enforcement requirements related to
weatherability and durability of installed construction materials;
knowledge of basic fire protection requirements; knowledge of basic
inspection tools and test methods; knowledge of organization and content
of the State Uniform Construction Code; knowledge of the preparation
of violation notices and prescribed inspection record keeping; knowledge
of the classification of structures into class category; ability to
analyze and interpret provisions of the State Uniform Construction
Code; ability to prepare building construction plans and specifications,
and to review for accuracy and feasibility those prepared by others;
ability to make investigations and inspections; ability to prosecute
violations of the Building Code by appearing in court.
[Ord. No. 2005-03 § 1]
There shall be an Assistant Municipal Administrator appointed
by the Township Committee. He/she shall receive such compensation
as may be provided in the Salary Ordinance.
[Ord. No. 2005-03 § 1]
Assist the Municipal Administrator in the administration of
municipal affairs, and in integrating and coordinating activities
of the various departments and other related duties as required.
[Ord. No. 2005-03 § 1]
Bachelor's degree from an accredited college or university;
four years of management experience which shall have involved all
of the following management functions: (1) Setting program organizational
goals and objectives; (2) establishing organizational structure or
determining the need for and developing plans for organizational changes;
(3) setting policy for the organization or program managed by establishing
program emphasis and priorities and developing operating and procedural
guidelines; and (4) directing the work of the organization or program
through subordinate levels of supervision. Possession of a Master's
Degree from an accredited college or university with course study
in human services administration, business administration, or public
administration may be substituted for one year of experience.
[Ord. No. 2005-03 § 1]
Knowledge of all phases of municipal business operation; knowledge
of management principles, practices, methods and techniques, and the
administrative process; ability to work effectively and harmoniously
with members of the governing body and other municipal officials;
ability to make plans for the effective utilization of available funds,
personnel, equipment, materials, and supplies; ability to provide
heads of departments and others with advice and assistance when needed;
ability to supervise business operations including financial and personnel
records and paperwork; ability to supervise the purchase, receipt,
storage, and issuance of equipment, materials, and supplies; ability
to supervise the budgeting of funds to departments; ability to see
that proper relations are established and maintained among the personnel;
ability to utilize various types of electronic and/or manual recording
and information systems used by the municipality; ability to read,
write, speak, understand, or communicate in English sufficiently to
perform the duties of this position.
