[1972 Code § 2-1.4; Ord. No. O-18-70]
Pursuant to N.J.S.A. 40A:9-132, the Council shall appoint a
City Clerk for a term of three years as prescribed by law. Prior to
his appointment, he shall have been qualified by training and experience
to perform the duties of his office. Pursuant to N.J.S.A. 40A:9-133.9
et al., no person shall be appointed or reappointed as the City Clerk
unless that person holds a Registered Municipal Clerk Certificate
issued pursuant to N.J.S.A. 40A:9-133.3 or N.J.S.A. 40A:9-133.4. The
City Clerk shall serve as Clerk of the Council and have such other
functions, powers and duties as are provided by this chapter.
[1972 Code § 2-1.5; Ord. No. O-18-70]
The City Clerk shall serve as Clerk of the Council and as Secretary
of any special legislative committees of the Council appointed pursuant
to the Charter. He shall attend all meetings of the Council and of
any such Committee when required by the Chairman thereof and shall
keep the minutes of the proceedings of the Council and of such Committees.
The minutes of each meeting of the Council shall be signed by the
Officer presiding at the meeting and by the Clerk.
[1972 Code § 2-1.7; Ord. No. O-18-70]
The Clerk shall have custody of and shall safely keep all records,
books and documents of the City, except those committed by Charter
or ordinance to any other office. He shall, upon request and upon
the payment of the fees prescribed by resolution of the Council for
the use of the City, furnish a certified copy of any paper in his
custody under the Corporate Seal of the City.
[1972 Code § 2-1.8; Ord. No. O-18-70]
The Clerk shall cause the Corporate Seal of the City to be affixed
to instruments and writings when authorized by ordinance or resolution
of the Council, or when necessary to exemplify any document on record
in his Office, or to certify any act or paper which, from the records
in his office, shall appear to have been a public act of the City
or a public document. He shall not affix the seal or cause or permit
it to be affixed to any other instrument or writing or other paper
unless required by law or ordinance.
[1972 Code § 2-1.9; Ord. No. O-18-70]
The City Clerk, subject to the supervision of the Municipal
Council, shall:
a.
Be the depository for and have custody of all formal contracts for
work, labor, services, supplies, equipment and materials to which
the City may be a party.
b.
Be the depository for and have custody of all performance bonds running
to the City as obligee, or any other form of security given by a contractor,
subdivision developer or other persons on account of work done or
to be done in or for the City.
c.
Have custody of all leases of property owned by the City.
[1972 Code § 2-1.11; Ord. No. O-11-08 § 1; Ord. No. O-18-70]
In addition to such other functions, powers and duties as may
be prescribed by the Charter and ordinances, and subject to the supervision
and direction of the Council, the City Clerk shall:
a.
Administer the provisions of City ordinances with reference to the
licensing of occupations and activities for which licenses are required
by law or ordinance to be obtained from the Clerk.
b.
Have such other, different and additional functions, powers and duties
as may be prescribed by law or ordinance or delegated to him by the
Council.
[1972 Code § 2-1.6; Ord. No. O-09-09 § 1; Ord. No. O-09-28 § 2; Ord. No. O-18-70]
a.
The City Clerk shall prepare all ordinances and all resolutions proposed
for action by the Municipal Council, except those that may be prepared
by the Law Department, special counsel, or other departments, as circumstances
warrant. The City Clerk shall provide the Law Department with a copy
of all such proposed ordinances and resolutions in advance of council
action for review and approval.
b.
The City Clerk shall record all ordinances and all resolutions of
a permanent character in books to be provided for that purpose. After
each ordinance he shall record and certify the proof of its publication
as required by law. Each ordinance and resolution so recorded shall
be signed by the Council President and the City Clerk, who shall attest
that it was duly adopted on a date stated and, when so signed, the
recorded copy shall be deemed to be a public record of the ordinance
or resolution. Any omission by the City Clerk or the Council President
to record, sign or certify as herein required shall not impair or
affect the validity of any ordinance which has been duly adopted.
c.
At the close of each year the City Clerk, with the advice and assistance
of the Law Director, shall bind, compile or codify all the ordinances
and resolutions, or true copies thereof which remain in force and
effect. The City Clerk shall also properly index the record books,
compilation or codification of ordinances and resolutions.
[1972 Code § 2-1.10; § 2-18.8; Ord. No. O-09-28 § 2; Ord. No. O-18-70]
No rule or regulation made by any Department shall, except upon
written approval of the Mayor, take effect until at least 10 days
after it is filed with the City Clerk as required by the Charter.
This limitation of time shall not apply to any order, rule or regulation
which relates solely to the organization or internal management of
the City Government. The City Clerk shall maintain a docket of all
orders, rules and regulations filed in his office, which shall show
the name of the issuing Department, a brief description of the subject
matter and the date of filing. At the close of each year the City
Clerk shall, with the advice and assistance of the Law Director, compile,
codify and bind all the orders, rules and regulations which remain
in force and effect. The City Clerk may arrange for the printing and
sale of this compilation within the limits of available appropriations.
The Clerk shall maintain a current compilation of all rules and regulations
which shall be available for public inspection in his office during
business hours.
[Ord. No. O-11-08 § 1; Ord. No. O-18-70]
The Registrar of Vital Statistics is hereby assigned to the
Office of the City Clerk. The Registrar shall serve for an initial
term of three years and until his or her successor has been appointed
and qualified. The Registrar shall maintain and administer vital statistics
relating to marriages, births, and deaths in accordance with N.J.S.A.
26:8-1 et seq.
[1972 Code § 2-1.12; Ord. No. O-05-28 § 1; Ord. No. O-18-70]
There shall be a Deputy City Clerk or an Assistant City Clerk
who shall perform the duties of the City Clerk at the direction of
the City Clerk or in the absence or disability of the City Clerk.
There shall be such other personnel in the Office of the City Clerk
as are authorized by ordinance.
a.
The City Clerk is authorized to select, from the employees of his
or her office, a person he or she shall determine for the purpose,
and to designate such person as Deputy City Clerk, a term of three
years, commencing January 1 of the year of appointment. The appointing
authority shall be the City Clerk.
b.
The Deputy City Clerk shall have the powers and perform all the duties
of the Municipal Clerk during such times and for such specific periods
as the Municipal Clerk shall be absent or disabled.
c.
The Deputy City Clerk shall receive such compensation as is provided
for the title Assistant City Clerk.
